The NEW MAS Report Card

1
The NEW MAS Report Card

• Maura Kortlang
• Walter Eckbreth
• Supplier Management

2
Contents

• Alphabet Soup
• Supplier Management Organization
• MAS Program 1995-2006
• CAsI and the CAV Today and Tomorrow

3
Alphabet Soup

• MAS Multiple Award Schedules
• IFF Industrial Funding Fee
• 72A Contractor Report of Sales
• PCO Procurement Contracting Officer
• ACO Administrative Contracting Officer
• IOA Industrial Operations Analyst
• CAsI Contractor Assessment Initiative
• CAV Contractor Assistance Visit

4
Supplier Management Organization

• Central Office program management, guidance and
  oversight
• Four regional offices - Boston, Atlanta, Chicago,
  San Francisco
• Contract Administration by ACOs
• Coordination of IOA operations
• IOAs in field locations throughout the U.S.

5
MAS Program - FY 1995-2006
6
Evolution of the MAS Report Card

• 1995 ACO monitoring sales IFF
• 1997 Pilot - IOA review of 72A/IFF
• 1999 Internal CAV process
• 2002 CAsI Report Card
• Target audience is PCO and contractor
• Combines CAV data with ACO input
• Two reviews during 5 year contract term
• Focus on process review
• 2007 CAsI Next Generation is coming!

7
IG Audit vs IOA CAV

• Subpoena power
• Lengthy data collection and analysis
• Focus on pricing issues
• Complete review of transactions
• Pre-award or post-contract
• Looking for mistakes

• No subpoena power
• Short visit and quick turnaround
• Review of many compliance areas
• Process review and data sampling
• Pre-expiration and mid-term reviews
• Helping contractor succeed

8
CAsI and the CAV - Today

• CAsI Report Card includes 27 topics
• 10 are ACO input
• 17 come from IOAs CAV report
• Determination of overall rating
• All 27 positive Outstanding
• 22-26 positive Successful
• lt22 positive Unsuccessful

9
CAsI and the CAV Tomorrow

• Scheduled implementation - Summer 2007
• 26 evaluation topics
• Some differ from current CAsI topics
• 8 are ACO input - 18 from CAV
• More complex determination of overall rating
• Not punitive
• Opportunity to improve

10
NEW Report Card Mandatory Elements

• If all Critical Elements are met failure in one
  (1) item in Mandatory Elements will result in a
  VERY GOOD rating failure in any two (2) or
  three (3) items from this section will result in
  a SATISFACTORY rating failure to meet four (4)
  or more items in Category 2 will result in a
  MARGINAL rating.

11
NEW Report Card Mandatory Elements

1. Timely Reporting of Sales
2. Timely Remittance of IFF
3. Advantage! Up to date
4. Timely delivery
5. Honor warranty
6. Accepts Purchase Card
7. Contract Admin information up to date
8. Name Change/Novation
9. Free of Cure Notices
10. Participating Dealer listing up to date
11. Prompt Payment terms

12
NEW Report Card Critical Elements

• Failure to meet any one (1) of these items will
  result in a rating of SERIOUS CONCERNS EXIST

13
NEW Report Card Critical Elements

1. Scope of contract
2. Trade Agreements Act
3. Using the current pricelist
4. Accurate sales tracking system
5. Meeting the minimum sales criteria
6. Process for monitoring "basis of award" customer
7. Charging customers the contract price or lower
8. Economic Price Adjustments
9. Achievement of subcontracting goals

14
NEW Report Card Above and Beyond

• EXCEPTIONAL rating Must be Very Good and no more
  than one (1) failure in this group

15
NEW Report Card Above and Beyond

1. Proactive with products services
2. Accept purchase card over micro-purchase
3. Using e-Tools
4. Second tier BPA pricing
5. Teaming Arrangement documentation
6. Free from Bankruptcy

16
Questions?

• Walter Eckbreth
• walter.eckbreth_at_gsa.gov
• Phone [phone]

• Maura Kortlang
• maura.kortlang_at_gsa.gov
• Phone [phone]