Commanders Guidebook Appendix C

1
Commanders Guidebook Appendix C

• TRW Template...2
• Current Readiness VTC Template 22
• MAERB Mini Brief template .. 35
• NAE Board of directors Briefing Rules of
  Engagement..... 40

2
CH-53DT/M/STRW Brief
SAMPLE

• TYCOM READINESS WORKSHOP
• Date
• Colonel Malavet MAG-24
• CAPT Muldoon PMA -261

3
Mission Statement/Inventory

• Support the MAGTF Commander by providing assault
  support transport of combat troops, supplies, and
  equipment, day or night under all weather
  conditions during expeditionary, joint, or
  combined operations.
• Core Capable Squadron (10 Aircraft)
• Able to sustain 17 sorties 1.5 hr (or 25.5 hrs a
  day) during contingency/combat operations with
  FMC gt70 with 90 TO (170 Marines-23
  Pilots/20CrewChiefs/14 AOs).
• 720 hrs per month
• 3 Tactical Squadrons, 1 MALS (60 USN)
• 10 aircraft currently deployed to Okinawa.
• UDP WESTPAC HMH-463 in Jan 08
• OIF HMH-363 in Aug 08
• 34 Total Aircraft
• Source NAVMC DIRECTIVE 3500.89 CH-53 Training
  and Readiness Manual

4 Aircraft SDLM Kimhae, ROC
20 Aircraft MCBH Kanehoe Bay, HI
10 Aircraft Okinawa
4
USMC Top Five
ALERTS
Use callouts to highlight issues
This chart will be populated using ACES
MAINTAINER CORE COMPETENCY
AIRCREW CORE COMPETENCY
FW
AFM
AVDLR
SPI1.07 CPI1.10
FUEL
COST PERFORMANCE
AIRCRAFT LIFE MANAGEMENT
RFT SETS
5
T/M/S CWRIIP SLIDE
Short Term AIPs
RFT Gap Sep07 5.9 A/C
CWRIIP SLIDES WILL BE IN ALL BRIEFS REQUIRES PMA
INPUT
Example Slide
Required Slide
6
Aircrew Training CpC
Chart captures raw Core Skills data
Must add appropriate forecast line to all charts
7
Aircraft Systems CpC
Need further guidance of this template as the top
5 panel chart has changed
Side panels should represent Mission Sets
identified by T/M/S team for RFT Sets
Required Slide
8
CH-53D RFT Gap Analysis

• Root Causes
• Flight Line Actual Deficit 4 ACFT
• Depot WIP 8 ACFT
• 3 ACFT HMH-362
• 1 ACFT HMH-363
• 4 ACFT HMH-463
• RBA Deficit7.5 ACFT
• NMC WIP 5 ACFT
• 1 ACFT HMH-362 0 NMCM/ 1 NMCS
• 3 ACFT HMH-363 1 NMCM/ 2 NMCS
• 1 ACFT HMH-463 0 NMCM/ 1 NMCS
• 6 ACFT MC/NRBA

• AIPs
• Flight Line Deficit Examining Depot/UDP
  shipping issues to determine efficient and cost
  effective transport of ACFT. We are constantly
  dealing with the tyrannies of time and distance
  when it comes to the transport of ACFT anywhere
  in the world.
• RBA Deficit Same as Flight Line Deficit.
• Mission Systems Deficit None at this time.
• RFT Gap Projection OIF aircraft build up. UDP
  aircraft broken down for C-5 movement to Okinawa.
  RFT gap will close for Jan and Feb 08 and will
  increase by 5 aircraft during the month of Mar 08
  ISO WTI.
• Assistance Required None at this time.

9
MSCM CpC
Under development
Required Slide
10
Maintainer Core Competency
Required Slide
11
MAG-24 Cost Charts
CPI 1.20 Plan 6M EV 6.7M Actual 5.5M
Target 6,303 FYTD 5,256
Plan 4.3M FYTD 3.5M
ACES is the authoritative data source
Plan 1.2M FYTD 1.5M
Plan 951Hrs FYTD 1,054 Hrs
FYTD Variance 1.1M
Plan 564K FYTD 550K
12
Focus Areas

• Marine Top Five
• ACC- On track, recovering from OIF deployments
• Maintenance Manning- Sufficient
• Cost within budget for FY-08
• RFT SETS- Major impact C-5 Transportation ISO of
  operations.
• SDLM inductions
• IMRL
• Main Rotor Head Dampers
• Aircrew Life Management- No issues.

13
SDLM Inductions

• Current CH-53D depot maintenance conducted under
  ASPA/SDLM program.
• Limited airframes coupled with increased
  utilization and fleet demand makes this program
  inefficient.
• CH-53D needs to transition to a Depot fixed
  induction date (FID) in order to level load depot
  events across the aircraft inventory to meet RFT
  requirements.
• No assistance required at this time from TRW.

14
IMRL

• Squadron IMRL employment will change in FY-11 to
  support 2 X 16 squadrons.
• Current IMRL supports 2 X 10 and 2X 5 (4 bags)
• IMRL accounts need to grow to support a 8 4
  4 for 2 squadrons (6 bags).
• Funding requested, not yet identified.

15
Main Rotor Dampers

• Main Rotor Head Damper demand higher than
  historical usage resulting in supply shortages.
• BRT formed and working the issue.
• All flightline aircraft requisitions filled.
  Supply shelves bare.

16
Summary

• Current Marine AVPLAN has the CH-53D in the
  inventory through 2017
• We need to continue to maneuver, shoot, and
  communicate in order to provide viable assault
  support to our customer the infantry.
• The T/M/S team will focus its efforts to support
  this legacy platform well into the next decade.
• The T/M/S Summary slide should wrap up the
  story into a bullet list of gaps/issues the
  T/M/S is asking for help with or would like to
  offer to CNAF as solutions to possible fleet-wide
  issues.

17
BACKUP SLIDES
18
T/M/S Team Members

• MAG 24 CO XXXXXXXX
• PMA 261 XXXXXXXX
• PMA 261 APML XXXXXXXX
• MALS 24 CO XXXXXXXX
• MALS 24 AMO XXXXXXXX
• MALS 24 SupO XXXXXXXX
• MALS 24 Class Desk XXXXXXXX
• MAG 24 OPSO XXXXXXXX
• MAG 24 Analyst XXXXXXXX
• DLA XXXXXXXX
• NAVICP XXXXXXXX
• Class Desk (CNAF) XXXXXXXX
• Class Desk (CNAF) XXXXXXXX
• FST Rep XXXXXXXX
• Thomas Group XXXXXXXX
• APW-51 XXXXXXXX

19
TRW Overview

• The TRW (as with all NAE briefs) should represent
  a coherent story. Observed gaps in performance
  should be tied to root causes. An effective
  T/M/S team will blend the efforts of the
  Typewing/MAG, PMA, IWST and FRC to identify and
  resolve gaps and issues.
• The TRW is the first vehicle for
  Type/Model/Series (T/M/S) Team to publicly
  present Key Performance Indicators (KPIs),
  associated documentation, and T/M/S initiatives
  supporting the Naval Aviation Enterprise
  readiness and efficiency goals.
• The TRW is hosted by the CNAL N01R, N42 and N40.
  In the case of USMC specific TRWs, the host will
  be designated by the Marine Aviation Executive
  Readiness Board (MAERB) lead. USMC TRWs will
  normally precede the MAERB by one to four weeks.
  
• The TRW is a metrics-driven working group
  established to conduct specific root cause
  analysis and gap closure planning based on a
  review of T/M/S cockpit charts and other
  supporting documentation.
• The TRW provides the opportunity to the T/M/S to
  gain valuable feedback and direction from the
  Current Readiness Staff, the Readiness Standards
  Policy (RSP) and Maintenance Supply Chain
  Management (MSCM) Teams for the preparation of
  the Progress Assessment Report (PAR) brief.

Admin Slide
20
TRW Overview

• The TRW discussion should begin with
  identification of gaps between entitled and
  actual performance in the T/M/S specific KPIs
  (Big Four/Five). After identifying gaps, the
  T/M/S shall present the supporting cockpit charts
  in order to drill down into and describe root
  causes, identify gap closure activity and propose
  barrier escalation. Root cause analysis and gap
  closure activity should focus on four specific
  areas
• Readiness accomplishment as it applies to
  aircrew, aircrew training and training sorties.
• Readiness accomplishment as it applies to RFT
  aircraft sets.
• Readiness accomplishment as it applies to
  maintenance manpower
• Cost.
• Aircraft Utilization (USMC)
• The TRW should be conducted with the following
  goals in mind
• Identify gaps to overall readiness, training
  readiness, aircraft RFT, maintenance manpower and
  cost entitlements.
• Present root cause analysis to provide a
  quantifiable link between gaps and the barriers
  to closing those gaps.
• Rank order and prioritize equipment readiness
  barriers by readiness and cost impact using the
  CWRIIP reporting format.
• Provide information with regard to T/M/S program
  costs that relate to RFT improvement, i.e. PRE"
  (Program Related Engineering), "PRL" (Program
  Related Logistics), and APN-5, etc.
• Develop/review action plans for eliminating the
  barriers including cost impact analysis.

Admin Slide
21
TRW Overview

• The T/M/S should be prepared to ask for
  assistance/coordination with issues that are
  beyond their control or require action on the
  part of the TYCOM, NAVAIR, NAVICP, OPNAV N43, or
  other headquarters activities.
• Issues raised by the T/M/S will be assigned as
  Actions in Progress (AIP). These issues will
  normally be escalated to the CR CFT.
• It may not be possible to brief completed root
  cause analysis in every case. If not
• Develop clear way ahead.
• Assign responsibilities and timeline.

Admin Slide
22
CH-53DT/M/SCR VTC Brief
SAMPLE

• TYCOM READINESS WORKSHOP
• Date
• Colonel Malavet MAG-24
• CAPT Muldoon PMA -261

23
Mission Statement/Inventory

• Support the MAGTF Commander by providing assault
  support transport of combat troops, supplies, and
  equipment, day or night under all weather
  conditions during expeditionary, joint, or
  combined operations.
• Core Capable Squadron (10 Aircraft)
• Able to sustain 17 sorties 1.5 hr (or 25.5 hrs a
  day) during contingency/combat operations with
  FMC gt70 with 90 TO (170 Marines-23
  Pilots/20CrewChiefs/14 AOs).
• 720 hrs per month
• 3 Tactical Squadrons, 1 MALS (60 USN)
• 10 aircraft currently deployed to Okinawa.
• UDP WESTPAC HMH-463 in Jan 08
• OIF HMH-363 in Aug 08
• 34 Total Aircraft
• Source NAVMC DIRECTIVE 3500.89 CH-53 Training
  and Readiness Manual

4 Aircraft SDLM Kimhae, ROC
20 Aircraft MCBH Kanehoe Bay, HI
10 Aircraft Okinawa
24
USMC Top Five
ALERTS
Use callouts to highlight issues
This chart will be populated using ACES
MAINTAINER CORE COMPETENCY
AIRCREW CORE COMPETENCY
FW
AFM
AVDLR
SPI1.07 CPI1.10
FUEL
COST PERFORMANCE
AIRCRAFT LIFE MANAGEMENT
RFT SETS
25
CH-53D RFT Gap Analysis

• Root Causes
• Flight Line Actual Deficit 4 ACFT
• Depot WIP 8 ACFT
• 3 ACFT HMH-362
• 1 ACFT HMH-363
• 4 ACFT HMH-463
• RBA Deficit7.5 ACFT
• NMC WIP 5 ACFT
• 1 ACFT HMH-362 0 NMCM/ 1 NMCS
• 3 ACFT HMH-363 1 NMCM/ 2 NMCS
• 1 ACFT HMH-463 0 NMCM/ 1 NMCS
• 6 ACFT MC/NRBA

• AIPs
• Flight Line Deficit Examining Depot/UDP
  shipping issues to determine efficient and cost
  effective transport of ACFT. We are constantly
  dealing with the tyrannies of time and distance
  when it comes to the transport of ACFT anywhere
  in the world.
• RBA Deficit Same as Flight Line Deficit.
• Mission Systems Deficit None at this time.
• RFT Gap Projection OIF aircraft build up. UDP
  aircraft broken down for C-5 movement to Okinawa.
  RFT gap will close for Jan and Feb 08 and will
  increase by 5 aircraft during the month of Mar 08
  ISO WTI.
• Assistance Required None at this time.

26
T/M/S CWRIIP SLIDE
Short Term AIPs
RFT Gap Sep07 5.9 A/C
CWRIIP SLIDES WILL BE IN ALL BRIEFS REQUIRES PMA
INPUT
Example Slide
Required Slide
27
MAG-24 Cost Charts
CPI 1.20 Plan 6M EV 6.7M Actual 5.5M
Target 6,303 FYTD 5,256
Plan 4.3M FYTD 3.5M
ACES is the authoritative data source
Plan 1.2M FYTD 1.5M
Plan 951Hrs FYTD 1,054 Hrs
FYTD Variance 1.1M
Plan 564K FYTD 550K
28
Focus Areas

• Marine Top Five
• ACC- On track, recovering from OIF deployments
• Maintenance Manning- Sufficient
• Cost within budget for FY-08
• RFT SETS- Major impact C-5 Transportation ISO of
  operations.
• SDLM inductions
• IMRL
• Main Rotor Head Dampers
• Aircrew Life Management- No issues.

29
SDLM Inductions

• Current CH-53D depot maintenance conducted under
  ASPA/SDLM program.
• Limited airframes coupled with increased
  utilization and fleet demand makes this program
  inefficient.
• CH-53D needs to transition to a Depot fixed
  induction date (FID) in order to level load depot
  events across the aircraft inventory to meet RFT
  requirements.
• No assistance required at this time from TRW.

30
IMRL

• Squadron IMRL employment will change in FY-11 to
  support 2 X 16 squadrons.
• Current IMRL supports 2 X 10 and 2X 5 (4 bags)
• IMRL accounts need to grow to support a 8 4
  4 for 2 squadrons (6 bags).
• Funding requested, not yet identified.
• No assistance required at this time from TRW.

31
Main Rotor Dampers

• Main Rotor Head Damper demand higher than
  historical usage resulting in supply shortages.
• BRT formed and working the issue.
• All flightline aircraft requisitions filled.
  Supply shelves bare.
• No assistance required at this time from TRW.

32
Summary

• Current Marine AVPLAN has the CH-53D in the
  inventory through 2017
• We need to continue to maneuver, shoot, and
  communicate in order to provide viable assault
  support to our customer the infantry.
• The T/M/S team will focus its efforts to support
  this legacy platform well into the next decade.
• The T/M/S Summary slide should wrap up the
  story into a bullet list of gaps/issues the
  T/M/S is asking for help with or would like to
  offer to CNAF as solutions to possible fleet-wide
  issues.

33
BACKUP SLIDES
34
T/M/S Team Members

• MAG 24 CO XXXXXXXX
• PMA 261 XXXXXXXX
• PMA 261 APML XXXXXXXX
• MALS 24 CO XXXXXXXX
• MALS 24 AMO XXXXXXXX
• MALS 24 SupO XXXXXXXX
• MALS 24 Class Desk XXXXXXXX
• MAG 24 OPSO XXXXXXXX
• MAG 24 Analyst XXXXXXXX
• DLA XXXXXXXX
• NAVICP XXXXXXXX
• Class Desk (CNAF) XXXXXXXX
• Class Desk (CNAF) XXXXXXXX
• FST Rep XXXXXXXX
• Thomas Group XXXXXXXX
• APW-51 XXXXXXXX

35
USMC EA-6B Issues and Actions

• Marine Top Five
• ACC Optempo Focus on PTP req Single-site
  deployment
• ALERTS L4 centered on select MOS deficiencies
• Cost Below CPH tgt for FY-08
• Aircraft Availability Historical RBA No RFT
  based data (awaiting AMSRR re-code)
• Aircraft Life Management Tracking A/C currently
  designated to meet USMC
  sundown plan

36
T/M/S Monthly Update to MAERB
AIRCREW CORE COMPETENCY
MAINTAINER CORE COMPETENCY
AIRCRAFT LIFE MANAGEMENT
COST
For A/C to meet USMC Sundown Plan
Target CPH 7,592 Actual CPH 5,859 Delta
1,733 Pct 22.83
ECMO ES
Pilot OAS
AIRCRAFT AVAILABILITY
ECMO OAS
Pilot DEFTAC
ECMO DEFTAC
No RFT based data
37
T/M/S Monthly Update to MAERB
AIRCREW CORE COMPETENCY
MAINTAINER CORE COMPETENCY
AIRCRAFT LIFE MANAGEMENT
COST
For A/C to meet USMC Sundown Plan
Target CPH 7,592 Actual CPH 5,859 Delta
1,733 Pct 22.83
Inspectors
AIRCRAFT AVAILABILITY
MATMEP
No RFT based data
38
T/M/S Monthly Update to MAERB
AIRCREW CORE COMPETENCY
MAINTAINER CORE COMPETENCY
AIRCRAFT LIFE MANAGEMENT
COST
For A/C to meet USMC Sundown Plan
Target CPH 7,592 Actual CPH 5,859 Delta
1,733 Pct 22.83
Aircraft WIP (DEPOT/NMC)
AIRCRAFT AVAILABILITY

• Root Causes
• Flight Line Deficit
• 5 PMI-1
• 1 PMI-3
• 1 PMI-1 and 1 Block I Mod Completed during
  month.
• RBA Deficit (6 month Avg)
• Avionics 3.00, Flt Ctls 1.39, Structures 1.29.
  Landing Gear 1.08, Power Plant Install 1.00, Seat
  Components .94, ECS .72, Lighting .67,
  Inspections .57, Engine .59
• Mission Systems Deficit TBD

No RFT based data
39
T/M/S CR Actions In Progress

• Key Briefing Takeaways
• Issue AMSRR Recode req for RFT based data
  reporting
• ACC Impact of optempo/RFF/deployment
  cycle/focus on PTP reqs
  Reduce impact by maximizing full sqdn support
  of WTI aircrew participation in
  LFEs when able
• Way Ahead
• Apr/May begin RFT based data reporting
• Joined established BRTs (PMI Ldg Gear)
• Finalize Common RFT based MESM (Mar)
• Coordinate with T/M/S as issues surface with RFT
  based data reporting

40

• BoD VTC Briefing
• ROE

41
Background

• Air Boss requested assessment of BoD VTC as forum
  to stimulate more discussion and actions
• VTC intent unique forum for operators,
  constituents, and stakeholders to engage in
  dialogue with core leadership to address
• VTC purpose / outcomes

42
BoD VTC Issues

• Issue 1 The briefers desire to inform and the
  length of briefs provided limit opportunities for
  NAE leadership to influence or shape outcomes of
  discussion
• Recommendation Provide briefer ROE to reshape
  briefs
• Issue 2 VTC time is limited. Insufficient
  opportunity to address and influence NAE areas of
  interest.
• Recommendation Create stable BoD VTC topic
  schedule

43
Issue 1 Briefer ROE

• Core BoD is audience. Allow sufficient time for
  BoD discussion.
• Wording must be concise, targeted, and meaningful
• TMS/PMA briefs should be a maximum of 10-15
  slides. Specific guidelines
• First and final slide should be labeled Issues
  and Actions
• Overview of all aircraft inventory and their
  locations
• TMS or Pipeline Big X
• TMS CWRIIP
• Gap analysis/drivers
• Articulate salient trends for data and gap
  drivers
• Month-to-month, year-over-year for cycles
• Verbalize trends as favorable/unfavorable vice
  up/down or /-
• Clearly state where and when
• Seeking BoD approval
• Discussion for issues desired
• Identifying path forward actions

44
Issue 1 Briefer ROE

• Issues and Actions slide as lead-off for the
  brief
• To present a mini-read ahead for the information
  and issues that will be discussed throughout the
  brief (particularly the gap analysis/issues
  section)
• To provide the audience with advance notice of
  request for assistance
• Issues and Actions slide as conclusion for the
  brief
• To present key takeaways (when no action is being
  requested)
• To present action items when the TMS is asking
  for help or would like to offer to the NAE/CNAF
  solutions to possible fleet-wide issues
• Action item assignment is recommended by the
  briefer, approved by the BoD
• Proposed cognizant organizations are routinely a
  CFT or sub-team of a CFT. The intent is to
  remain within the NAE construct
• Stoplights are not required, but provide a good
  representation of the importance of the issue

45
Issue 1 Briefer ROE
No Action Required Example
Action Required Example
46
Issue 2 BoD Schedule

• Twelve monthly VTCs 2 hrs each gt 24 hrs per
  year
• Must maximize this 1.15 of available working
  hours
• Common every month
• AIP review, TMS brief and CR CFT brief 50
  minutes of 2 hour block
• Recognition / Best Practices (every month as
  topics are made known)
• Notional Schedule

47
Engagement ROE

• For Flag / General Officer consideration
• Challenge presentation
• Ask hard questions
• Question data particularly where not supported
• Engage on decision points assign action and
  timeline
• Direct updates / status reports off drumbeat to
  drive action
• Specify form of response (e.g., email to N00, BoD
  brief, etc.)
• Question alignment of effort to strategic plan
• Offer assistance
• Reward / acknowledge performance and results
• Ex Coin, kudos, website recognition, message
  traffic, email follow-up

48
Conclusion

• Summary
• Briefer ROE and engagement issues promote
  discussion and actions
• Stable topic structure allows for other NAE areas
  of concern to be shaped and influenced
• Provided for discussion