Virtual College

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2007 Virtual College Tour
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• About your presenter
• ESC of Lorain County
• Elyria, OH
• Dave Miller
• Director of Distance Learning

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About the Lorain County Distance Learning
Consortium

• 14 Members/50 videoconferencing systems
• Membership based
• (self supporting)
• 1000 videoconferencing calls per year

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Videoconferencing Basics

• Manufacturers (Polycom, Sony, Tandberg, Vtel)
• Two way audio and video
• 30 frames per second
• (INSERT PIC OF IVDL)

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Objectives of Day

• What are the benefits of a virtual college tour?
• How do you set up and facilitate a virtual
  college tour?

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Benefits

• For Students
• Presentation from university detailing
  atmosphere, offerings, tuition costs, specialized
  programs, etc.
• Interactive Q A

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Benefits

• For ESAs
• Valued service to members
• Partnerships with universities
• Potential revenue

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2007 Details

• November 20, 2007
• 800 A.M. to 200 P.M.
• 50 minute presentations
• 800 Lorain County Community College
• 900 Miami University
• 1000 University of Cincinnati
• 1100 The Ohio State University
• 1200 Kent State University
• 100 Bowling Green State University

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2007 Stats

• 22 Schools
• 20 HS
• 2 MS
• 146 Questions

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2007 Video Clip
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Organizing a Virtual College Tour

• Prerequisite
• Videoconferencing equipment at school at
  facilitating site.
• Videoconferencing bridge (MCU) or bridging
  service.

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Organizing a Virtual College Tour

• Prerequisite
• Time
• Tenacity

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Organizing a Virtual College Tour

• Planning
• Free or at a cost?
• University participants
• Local, Statewide, or Nationwide
• School Participants
• Local, Statewide, or Nationwide
• Tech Details
• Bridging service
• Technician to facilitate

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Organizing a Virtual College Tour

• Is There Interest? Discuss with
• Superintendents/Principals
• Guidance/Career Planning

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Organizing a Virtual College Tour

• Be sure to get
• Tentative commitment of participation.
• List of desired universities colleges.

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Organizing a Virtual College Tour

• Be sure to get
• Target date, alternate dates
• Minimum 8 to 12 week lead time.

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Organizing a Virtual College Tour

• Test Calls
• Contact tech and bridging service to secure
  testing date for
• Universities
• Schools

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Organizing a Virtual College Tour

• Contact Universities
• 2 6 calls per university
• 1 3 calls to Admissions
• 1 3 calls to IVC techs

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Organizing a Virtual College Tour

• Calls to Admissions
• Warm contacts preferred. Use guidance when
  possible.

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Organizing a Virtual College Tour

• Calls to Admissions (Sample Script)
• Hi. My name is Dave Miller. Im with the Lorain
  County Distance Learning Consortium and Im
  organizing a free Virtual College Tour for
  universities to participate in. This is an
  opportunity for universities to present
  information about their university to students
  from multiple schools via videoconferencing. We
  anticipate having at least a dozen schools that
  will be participating. We facilitate the
  conference including an interactive question and
  answer segment following a brief 20 25 minute
  presentation by your college. The colleges weve
  been working with really appreciate the event
  because they dont have to leave their university
  and they reach multiple schools through the
  event. Would you be interested in participating?

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Organizing a Virtual College Tour

• Build your participant list
• Get a commitment from the college.
• Name, phone, email
• List of times they CAN present. Encourage
  flexibility!
• Be sure to get names, phone, email of tech
  department that manages IVC for university.

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Organizing a Virtual College Tour

• Build your participant list
• Populate a spreadsheet

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Organizing a Virtual College Tour

• University Test Call
• Each university should connect to bridging
  service you will be using for the event.

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Organizing a Virtual College Tour

• University Test Call
• Document special requirements for connecting.
• UC bridge must be set to video switching vs.
  transcoding _at_ 261
• KSU must connect to bridge at 384 kbps

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Organizing a Virtual College Tour

• Finalize Presenter Schedule
• Email presenters tentative schedule event
  details. Accommodate time changes.

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Organizing a Virtual College Tour

• Format Recommendations
• Include extra test time 30 60 min
• 60 minute blocks
• 50 minute total for each presenter
• 20 25 minute presentations
• Balance of time up to 50 minutes for Q A
• 10 minutes to verify audio/video for next
  presenter introduce next presenter

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