Panel on State K16 and P20 Initiatives

1
Panel onState K-16 and P-20 Initiatives

• Indiana eTranscript Initiative
• SHEEO Professional Development ConferenceAugust
  15, 2007
• Boston, Massachusetts

2
This Presentation Will

• Describe the Indiana eTranscript Initiative
• Reflect on
• Lessons Learned
• Benefits
• Conclusions

3

• What Is the
• Indiana eTranscript Initative?

4
Background

• Developed as a partnership between
• Indiana Commission for Higher Education
• Indiana Department of Education
• Formal Roll-Out in October 2005
• Uses technology developed by Docufide, Inc.

5
Background (continued)

• Allows electronic transmission of transcripts
• High school to college
• High school to high school
• College to college (to be added)
• FREE service thanks to ISM Education Loans
  (Indiana Secondary Market)

6
Request and Release of Transcripts

• Students can make online requests for transcripts
  to be sent to colleges
• High school counselors OK release of transcripts
• High school counselors and college admissions
  offices can also request transcripts to be sent

7
Delivery of Transcripts

• Currently
• Delivered electronically to all Indiana public
  and all but one Indiana independent colleges for
  free

8
Delivery of Transcripts (continued)

• As of Sept. 1, 2007
• Delivered for free to any college in the U.S.
• Electronically, if college participates
• By print, via overnight mail, if not

9
Participation Levels in Indiana(Colleges)

• All Indiana public colleges can receive
  transcripts electronically
• 30 of 31 independent colleges can receive
  transcripts electronically

10
Participation Levels in Indiana(High Schools)

• 92 of all public and non-public high schools
  (360 of 391 high schools) have signed on to
  participate
• 70 of high schools (274 of 391) are live, i.e.
  capable of sending transcripts electronically
  these schools enroll 74 of all high school
  students

11
Participation Levels(High Schools, continued)

• 54 of high schools (210 of 391) have already
  sent a total of close to 15,000 transcripts
  electronically
• Most of the 15,000 transcripts were sent over the
  past 12 months

12
Awareness Campaign Examples

• College admissions officers all indicated
  e-Transcript is the preferred delivery method
• Working directly with high school personnel, e.g.
  counselors
• Printed more than 200,000 rack cards

13
(No Transcript)
14
Data Transmission and Downloading

• Data extracted from the high school student
  information system (SIS) and transmitted as XML
  data
• Colleges can download transcript information as
  PDF image or XML data

15

• Reflections on
• Lessons Learned
• Benefits
• Conclusions

16
Lessons Learned

• Human challenges are bigger than technical ones
• (old habits and mindsets are bigger obstacles
  than technology)

17
Lessons Learned (continued)

• Standards are critical
• Postsecondary Electronic Standards Council (PESC)
• Schools Interoperability Framework (SIF)
• Standardized state transcript

18
Lessons Learned (continued)

• SHEEO Agency - Department of Education
  collaboration is essential

19
Benefits

• eTranscripts deliver basic
• Convenience (students, parents)
• Efficiency (counselors, admissions personnel)
• Effectiveness (no lost transcripts)

20
Benefits (continued)

• eTranscripts provide a platform for
• Analyses of student success
• Feedback reports to high schools (from colleges
  and state)
• Analyses of course-taking patterns (from colleges
  and state)
• Diploma audits

21
Benefits (continued)

• eTranscripts can be used to build a data
  warehouse, linking together data from
• K-12
• Postsecondary education
• Workforce

22
Conclusions

• The eTranscript is an idea whose time has come
• Implementing an eTranscript initiative is a
  quintessential state activity (a statewide
  infrastructure will not build itself)

23
Conclusions (continued)

• An eTranscript infrastructure exemplifies a
  seamless P-20 data system, as called for by the
  Data Quality Campaign (DQC)
• Whatever the design features, eTranscript
  infrastructure must support portability across
  state lines

24
Contact Information

• Ken Sauer, Ph.D. Associate Commissioner for
  Research and
• Academic Affairs
• Indiana Commission for Higher Education 101
  W. Ohio Street, Suite 550 Indianapolis, Indiana
  46204-1984 Phone [phone] ext. 21
  Fax     [phone] E-mail kens_at_che.in.gov
  Web   http//www.che.state.in.us