Professional Portfolios

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Professional Portfolios

• Encouraging and Supporting Advisor Success

Debbie Grew, Academic Advisor University College
Advising Center Indiana University-Purdue
University Indianapolis
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Why Portfolios?

• Declining morale
• Advisors felt overworked and unappreciated
• No sense of accomplishment
• No professional development plan
• No goal setting by advisors
• Lack of clarity in the direction and priorities
  of the unit

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Goals of the Portfolio

• To allow each advisor to document accomplishments
  and contributions
• To define expectations for advisor performance
  and reinforce the priorities of the unit
• To encourage professional reflection and goal
  setting
• To allow for assessment of advisor needs for
  input into planning

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Portfolios The Process

• Committee of advisors
• Reviewed related documents
• Other Institutions
• Faculty Promotion Tenure
• Literature Search
• Draft of Portfolio Guidelines
• Campus-Wide Review
• First Attempt by Advisors

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Portfolios In Action

• IUPUI University College Advising Center
• Portfolio Contents

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Introduction General Instructions

• A map and story of your professional journey
• Celebrates, encourages, documents
• Honors personal professional history
• Encourages goal setting
• Assesses advisor needs
• Input for performance assessment

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I. Personal Information

• Background
• You and Your Career
• Resume
• Description of Career
• Statement of Advising Philosophy

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II. University College Advising Center

• Advising
• Walk-Ins
• Special Cases
• Learning Communities
• Best Professional Practices
• Contributions to Unit Goals

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III. Professional Development Service

• Professional Organizations
• Professional Service
• Professional Networks
• Research and Publications
• Professional Literature
• Education

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IV. University Community Service

• University Service
• Within University College
• Outside of University College
• Community Service

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V. Feedback Evaluations

• Documentation of Feedback Evaluations
• Advising Center
• Learning Communities
• Students
• Colleagues

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VI. Accomplishments Challenges

• Accomplishments
• Challenges
• Challenges You Have Overcome in the Past Year

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VII. Priority Goals Objectives

• Goals to Support the Advising Center University
  College Mission and Philosophy
• Goals from Current Projects
• Goals To Assist Overcoming Challenges
• Professional Development, Continuing Ed, Personal
  Growth

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Portfolios and Performance Review

• Complementary
• Both provide valuable information and feedback
• Utilize University College Performance Management
  Document
• A summary of portfolio contents is attached to
  the performance management document

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Challenges

• Resistance
• Effort
• Time
• First time is hard and takes time
• Revisions are easier
• Take some past info out as you add new
  information this is not a filing cabinet of
  everything you have done
• What to include
• How far back to go past jobs?
• Shared positions

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Positives

• A living, historical document of your
  professional life
• Reinforces good work and provides encouragement
• Reflective process
• Defining your professional path
• Professional growth

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PortfoliosThe Next Steps

• Advisors present best practices at staff
  meetings
• Sharing of ideas and accomplishments with broader
  audience
• University College Annual Report
• Campus-wide advising symposium
• Utilize information for input into training and
  professional development programs

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Questions?