Title: Common Ground: Benefits of AM
1Common Ground Benefits of Asset Management and
Emergency Response to a Community
Art Astarita Maine RCAP Tom Essig Pennsylvania
RCAP
2RCAP Network
3www.rcapsolutions.org
4Pre-Training Questions
- Take five minutes to complete
- the questionnaires
5Todays Agenda
- Review of Emergency Response Components
- How Does Asset Management overlap with
- Emergency Response Plans
- Vulnerability Assessments
- WARN
- Demonstrate Planning Implementations
6Efficiencies for Small Systems
- Motivations.
- Demonstrate the relationships of EPA forms to
meet regulatory requirements. - Create tools to streamline reporting.
7Water Sector Goals
- Provide safe, clean affordable water
- and/or wastewater collection, treatment and
disposal. - Maintain equipment - decrease service failures
- Prevent a breach in security
- Act efficiently in an emergency
- Preserve systems brain trust
8Fiduciary duties
a person to whom property or power is entrusted
for the benefit of another The primary
responsibility falls on operators, the board of
directors and local regulatory officials.
9Prudent Management
- Decisions based on best available information.
- Information to justify and explain cash needs
10artartart
Vulnerability Assessment
Asset Mgmt
Emergency Response Plans
Asset Inventory
Asset Use
GASB 34
Comprehensive Sanitary Survey
WARN
Capital Improvement Planning
Implementation
11Asset Safety Security Management
- Document critical equipment condition
- Determine assets at risk (for failure security)
- Install security measures
- Develop Rehearse emergency procedures
- Establish partnerships
12Purpose of a Sanitary Survey
- Identifies minor or significant deficiencies
- List required repair/rehab deadlines
- Documents required changes identified.
- Helps system track repairs
- Streamlines enforcement if no compliance
13Assessing Vulnerability
- Identify system components at risk
- Determine impact of a breach in security
- Quantify potential cost to detect, delay, and
respond from a breach
14System Elements to Assess Vulnerability
- Physical components
- Control centers
- Maintenance and storage facilities
- Management and staff personnel
- Operating rules and procedures
15Levels of Security
- Balance of investing time and money against the
relatively new security threats. - Security responses range from stopping people at
the gate, to hardening facilities. - Should have input from LEPC CEMA
16What is an Emergency Response Plan (ERP)
- Preparation to handle an emergency.
- Response to an actual emergency.
- Recovery from an emergency.
- Mitigation to prevent future emergencies.
17Customers Critical ERP Component System
customers probably first to ID a problem
- Priorities and Procedures to reach customers.
- Schools, Hospitals, Nursing Homes, Prisons
- Elderly
- Immobile
- Immunity deficient
- Children
- Pregnancies
18WARN Utilities helping Utilities
- Increase Planning And Coordination
- Improved ERP Contact List
- Enhance Access To Specialized Resources
- Expedite Arrival Of Aid
- Reduce Administrative Conflict
- Increase Hope
19The WARN provides
- A mutual assistance agreement and process
- Consistency with other mutual aid programs and
compliance with NIMS / FEMA - Resources to respond and recover quickly.
- A forum for developing and maintaining emergency
contacts and relationships.
20Relationships and Regionalization
- Water and wastewater industries can benefit
- from mergers by
- generating new skills, services and assets
- to ensure long term viability
21Small System Challenges
- Increasing costs for regulatory requirements
- Gap between infrastructure needs and decreasing
governmental funding - Equipment often requiring major upgrades
- Capital needs often exceed the local capacity
22Why Consider Regionalization?
- - Save Money
- Improve safe, dependable service
- Increase operational and managerial efficiency
- Access additional water sources
- Meet water quality requirements
23Benefits of Regionalization
- Cooperative purchasing
- Contract operations
- Billing and delinquent collections
- Shared equipment
- Physical interconnects
- Mutual aid agreements.
24Regionalization the Bottom Line
- Systems achieve better overall capacity
- Helps systems better manage their assets
- Achieves Full Cost Pricing to plan and fund
system improvements over time - Market forces will lead more systems towards
considering regionalization
25RCAPs Role
- Facilitate meetings between struggling systems
and systems that could partner with them - Training as to the benefits and levels of
regionalization - Utilize public venues to discuss and learn
creative approaches - Provide education and outreach to elected
officials and funders and seek financial
incentives for systems to implement.
26Break Time
Break Time
27artartart
Vulnerability Assessment
Asset Mgmt
Emergency Response Plans
Asset Inventory
Asset Use
GASB 34
Comprehensive Sanitary Survey
WARN
Capital Improvement Planning
Implementation
28How can Asset Management Help?
- Know what you have.
- Awareness of equipment condition.
- Understand what you can sacrifice.
- Conduct preventative maintenance.
- Plan for replacement.
- Fund replacement accounts.
29Run-to-FailureMentality
- ARRA money invested for construction.
- We must improve our long-term management of these
installed assets!
30Manage Asset Deterioration
Initial Design Capacity
Managed Deterioration
Management Zone
Management Zone
Minimal Performance Level
Performance
Inherent Deterioration
Time
31Governmental Accounting Standards Boards
Statement 34 (GASB 34)
- Need a clean opinion from an auditor
- Report value of infrastructure assets
- Determine cost of deferred maintenance
- Establishes a good credit rating
32Asset Management Mantra
- Inventory
- Prioritize
- Plan
- Implement
- Review revise
33Tools for Management
34Sketch Maps
35(No Transcript)
36Inventory Valve Asset Attributes
37Inventory Hydrant Assets Attributes
38Sources of Information
- Use All Sources to Identify Every Asset
- As-built drawings and Design plans
- Operation and Maintenance Manuals
- Maintenance records
- Capital Improvement Plans
- Comprehensive Performance Evaluations
- Staff knowledge
39 Personnel and Security
- Personnel are an essential part of your system
- State police background checks now required for
operator recertification - Collect employee information/records
- Do not violate privacy laws!
40Inventory Asset Attributes
- Accurately Describe Asset (make/model)
- Installation Date
- Asset Condition
- Estimated Useful Life
- Cost to replace now
- Energy Consumption kwh/yr
41(No Transcript)
42Consequence of Failure (CoF)
Estimated degree of impact on utility service
should asset fail. How bad would it be if
this asset failed unexpectedly?
43(No Transcript)
44Inventory Assets Document Attributes
45CUPSS Internet Link to Boise State Environmental
Finance Center
46Develop Plans
- Understand critical assets performance (Asset
Mgmt) - Determine risk (Vulnerability Assessment)
- Develop response procedures (ERP)
- Budget for preventative maintenance (OM)
- Create Fund Capital Improvement Plan (CIP)
47Implement Plans
- Determine CIP impacts upon users rates
- Contribute to reserve accounts
- Formalize Mutual Aid Agreements (WARN).
48Inspect Assets and Policies
- Conduct a system audits (energy, I/I, water loss)
- Act on Vulnerability issues (security COF)
- Perform drills revise emergency response plan
- Revise system policies
49Energy Savings Calculation
Maintain Equipment at peak Performance
- Existing asset (kwh/yr) - Replacement asset
(kwh/yr) - kwh/yr x cost/kwh Savings per year
- Decide
- change immediately
- or
- Future change if power increases to x per kwh
50Implement Plans
- Create a multi-year plan (CIP).
- Phase Plan to lessen impact upon users.
- Contribute to reserve accounts.
- Formalize partnerships (WARN).
51Inspect Assets and Policies
- Fund conduct preventative maintenance
- Conduct a system audits (energy, water loss)
- Perform Asset Vulnerability assessment
- Execute drills revise emergency response plan
- Revise system budgets and policies
52Review and Revise Plans
- Quarterly Review
- Unanticipated changes (budget to actual)
- Pricing changes
- Change in Priorities
- Updating contact lists
- Impact On User Rates
53Next
- When all has been documented
- Asset Attributes, ERP, VA, WARN
- And studied
- Audit, Policy Reviews, Reducing Expenses, Formed
Partnerships, Practiced response drills - You have a good managerial financial plan
54artartart
Vulnerability Assessment
Asset Mgmt
Emergency Response Plans
Asset Inventory
Asset Use
GASB 34
Comprehensive Sanitary Survey
WARN
Capital Improvement Planning
Implementation
55 56Post-Training Questions Evaluation Sheet
- Take five minutes to complete
- the two questionnaires
57Questions Comments
- Art Astarita-Maine State Lead
- 207.766.3065
- Aastarita_at_rcapsolutions.org
- Tom Essig-Pennsylvania State Lead
- 717-766-0969
- TEssig_at_rcapsolutions.org