Career Centers Riding the Economic Wave

1
Career Centers Riding the Economic Wave

• Strengthen Commitments and Foci With Employers
  and Students Through the Rough Recessional Surf

Annual Conference June 23-25, 2004 Ocean Front
Double Tree Cocoa Beach, FL
2
Presenters

• Florida State University
• Dennis Ferraro
• Assistant Director
• Jeff Garis
• Director
• Florida Institute of Technology
• Dona Gaynor
• Director

3
Agenda

• Facilities, Budget Staff
• Fees
• Auxiliary Programs
• Development
• Privatization
• Grants
• Retrenchment

4
Agenda (Cont.)

• Finance of Higher Education
• NACE Career Services Survey Results
• Practical Implications
• Florida State University
• Florida Institute of Technology
• Breakout Session Participants
• Effects of Economic Recession
• Innovative Solutions

5
NACE Career Services Survey- Facilities

• 64 Rated Location Good to Excellent
• 2,000-7,000 sq ft
• 1-11 Interview Rooms
• ADA Compliant

• Staff Offices
• Conference Room
• Library
• Clerical Area
• Interview Rooms
• Computer Lab
• Student Work Area
• Storage
• Staff Lounge/Kitchen

6
NACE Career Services Survey- Budget

• Operating Budgets
• More Than Half Reported No Change
• Third Reported Increase
• 14 Reported Decrease

• Operating Budgets
• 50,543 Average
• 2,000-2 Million Range
• Director Salary
• 50,871
• 47,214 (Female)
• 57,653 (Male)

7
NACE Career Services Survey- Staff

• Years of Experience
• 12.3 In Career Services
• 6.7 As Director
• Background
• 45.1 50-65 years-old
• 70 Women
• 84 White

• Masters Degrees
• Directors
• Associate Directors
• Counselors
• Librarians
• Experiential Education
• Bachelors Degrees
• Recruiting Coordinators
• Job Developers
• Computer/Tech

8
Florida State University

• Staff23 Total 12 AP 3 Faculty 8 USPS
• Graduate Assts. Career Advisors
  Interns/Practicum Students Mock Interview
  Mentors Student Assts.
• DSA VP/Assoc VP Student Affairs
• Career Guidance Coop/Internships/ Centralized
  Placement with Satellites

9
Florida State University (Cont.)

• Current Facility13,000 Square Feet 5,000
  (Satellites)
• Budget (EG Salary 1Million EG
  Expense-60,127 EG OPS-51,964 Auxiliary
  Foundation)

10
Florida Institute of Technology

• 2 professional staff (Director Assistant
  Director), 2 clerical staff serving approximately
  3,000 students.
• Located in the Division of Student Affairs and
  report to VPSA.
• Career Services Office administers Work Study,
  Student Employment, Internships, Co-op as well as
  Career Services for graduating students and
  alumni.
• No Career Counseling done by School of
  Psychology.
• Office is located on second floor of
  Administration Building is NOT accessible to
  disabled students
• Only one private office (Directors Office) and
  one conference room(shared) for interviews.
  Facilities are very limited.
• Institutionally funded operating budget - 13,000
  annually

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Breakout Session Participants

• Who Is Your Staff?
• Director(s)
• Assistant Director(s)
• Information Mgt
• What Facilities?
• Location
• Library
• Interviewing Rooms
• Other Expenditures?

• Associate Director(s)
• Coordinator(s)
• Administrative
• Size
• Computer Lab(s)
• Satellite Office(s)
• Other Expenditures?

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Breakout Session Participants

• Where Are You In Your College Or Universitys
  Organizational Chart?
• To Whom Does The Career Center Report?
• Do Any Other Departments Or Offices Report To The
  Career Center?
• Budget
• How Has The Recent Economic Recession Effected
  Your Budget?

13
Fees

• Maintain Lower Tuition
• Directly Fund Facilities, Services Programs
• Governance
• State
• Institution
• Student Government
• Examples
• Student Activities
• Parking
• Health Services

14
NACE Career Services Survey

• Career Fairs Expositions
• Career Library
• Counseling
• Credentials
• Experiential Education
• General/Registration Fee

15
NACE Career Services Survey (Cont.)

• Job Listings
• On-Campus Interviewing
• Resume Referral
• Testing
• Workshops
• Alumni Other Fees

16
Florida State University

• Student Registration Fee for Seminole CareerNet
• Credentials

17
Florida Institute of Technology

• Florida Tech does not charge students or alumni
  for any career services except for special events
  such as Etiquette Dinners where additional costs
  such as catering may be involved.
• Co-op students pay 100 flat fee for up to 3
  hours of co-op credit in lieu of regular tuition.

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Breakout Session Participants

• What Career Center Services Have Student Fees
  Associated With Them?
• How Much Are The Fees?
• How Are The Fees Collected?
• How Has The Economic Recession Affected These
  Fees Or The Services Associated With Them?

19
Auxiliary Programs

• Departments, Offices, Or Programs Completely
  Self-Sufficient In Governance Funding
• Athletics
• Continuing Education
• Housing
• Union

20
NACE Career Services Survey

• Career Fairs Expositions
• Listing Jobs
• On-Campus Interviewing
• Resume Books
• Resume Referral
• Room Rental

21
Florida State University

• Seminole Futures Career Expo Employer Fee 400
  (Business) 200 (Non-Profit)
• Seminole CareerNet (NACElink) Employer Job
  Posting Fees

22
Florida Institute of Technology

• Florida Tech charges employers 125.00 to attend
  career fairs (two annually) which covers
  breakfast, lunch, and refreshments for two
  representatives, a table, chairs and a gift.
• Profits from the career fairs are deposited in a
  revenue account which supplements operational
  expenses typically capital expenditures such as
  computers. The revenue account cannot be used by
  any other department and the funds roll into the
  next year.
• No other user fees except posting jobs on
  MonsterTRAK.

23
Breakout Session Participants

• What Programs Or Services Do You Fund With
  Participant Fees?
• How Much Are These Fees?
• If You Have Profited From These Fees, How Have
  You Spent Your Profit?
• If You Have Not Profited, How Can You Change So
  That You Do?
• How Has The Economy Affected Them?

24
Development

• Prospecting Records
• Maintaining Developing Friendships
• Defining Where Gifts Can Make A Difference

25
NACE Career Services Survey

• Employer Membership Programs
• Corporate Sponsorship
• Advertising/Banner Ads

26
Florida State University

• FSU Career Guide Published Internally
• Placement Partners (Gold-3,000 Annually
  Garnet-1,200 Annually)
• Career Center Corporate Sponsors (5,000-50,000)
• Fall Concert FSU Foundation

27
Florida Institute of Technology

• Florida Tech Career Services Office published its
  own Career Guide and employers purchased ads
  which paid for the guides and resulted in a
  profit to deposit into the revenue account.
• Florida Tech Career Services receives monetary
  gifts annually from corporate supporters these
  gifts range from 1,000 - 2,500 annually.
• The Development Office assists in cultivating
  these gifts and the money is deposited in the
  revenue account.

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Breakout Session Participants

• What Direct Fundraising Does Your Career Center
  Do?
• From Whom Do You Raise Funds?
• Are There Set Amounts For Contributions? If Yes,
  How Much?
• What Do You Do With The Funds Raised?
• How Has The Economy Affected Fundraising?
• Does Your Development/Alumni Office Help?

29
Privatization

• Efficiency Assumption
• Individual Choice
• High Tuition, High Aid
• Outsourcing
• Book Store
• Food Services
• Facilities/Maintenance
• Health Services

30
NACE Career Services Survey

• Career Assessments
• Career Guides
• Career Exploration Software
• Career Services Management Systems
• Alumni Career Services

31
Florida State University

• NACElink-Seminole CareerNet Seminole
  CareerNetPlus
• ReadyMinds.com
• CACGs
• SDS CTI Strong Interest Inventory MBTI
• FACTS
• Career Center Contact Manager

32
Florida Institute of Technology

• Florida Tech uses MonsterTRAK to manage resumes
  and post jobs online for students.
• No other services outsourced although Career
  Counseling is provided through another University
  department.

33
Breakout Session Participants

• What Services, Programs, Or Publications Do You
  Outsource?
• Who Do You Outsource Them To?
• What Are The Benefits Costs Of Outsourcing?
• Have You Done Them Or Plan To Do Them In House?
• How Has The Economy Affected Them?

34
Grants

• Morril Acts
• G.I. Bill of Rights
• Federal Government
• Department of Defense
• National Science Foundation
• Department of Health
• State Government
• Local Government
• Private Organizations

35
NACE Career Services Survey

• 14-18 of Budget
• 5,000-23,000

36
Florida State University

• Coalition for Careers Grant

37
Florida Institute of Technology

• Florida Tech receives the Job Location
  Development grant Federally funded program
  through the College Work Study program designed
  to develop off-campus employment opportunities
  for currently enrolled students.
• Pays salary for one professional and one clerical
  staff member and adds about 5,000 to operating
  budget.

38
Breakout Session Participants

• What Grants Does Or Has Your Career Center Have
  Or Had?
• How Has Your Career Center Obtained Retained
  Grants?
• How Much Are Or Have Been The Grants?
• How Has The Economy Affect Your Receipt Or
  Retention Of Grants?

39
Retrenchment

• Curtailment of Financial Expenses
• Travel Expenses
• Personnel
• Professional Development
• Hiring Freezes
• Retirement Incentives
• Elimination of Positions
• Termination Of Academic/Administrative Programs

40
NACE Career Services Survey

• In 2001, only 14 of respondents indicated a
  decrease in operating budgets. Average Operating
  Budget down slightly from 1998 (51,001) to 2001
  (50,543).

41
NACE Career Services Survey

• Significant Changes
• Economic Slump/Downturn
• Budget Staff Cuts
• Increased Demand for Services

42
Florida State University

• 2001-2003 5 Budget Reduction (.50 FTE Assistant
  Director OPS Reduction (Career Advisor Peer
  College Liaisons)
• 2004-2005 ( .50 line Restored Additional
  30,000 Recurring EG Expense Funds to Eliminate
  Seminole CareerNet Registration Fee)

43
Florida Institute of Technology

• One position eliminated in 2003, partially due to
  merging of Student Employment with Career
  Services and partially due to re-allocation of
  division funds.
• Hiring freeze last year and one position left
  vacant for six months.
• Operating budget has not increased significantly
  since 1994.

44
Breakout Session Participants

• How Has Your Career Center Cut Back Financially
  Because Of The Recent Economic Recession?
• How Can Your Career Center Cut Further Or
  Initially Back Financially?
• What Will Be The Results Of Cutting Back
  Financially?

45
Questions Comments
46
Thank You for Attending.
47
Career Centers Riding the Economic Wave

• Strengthen Commitments and Foci With Employers
  and Students Through the Rough Recessional Surf

Annual Conference June 23-25, 2004 Ocean Front
Double Tree Cocoa Beach, FL