ORSPDGCA Business Managers Meeting

1
ORSP/DGCA Business Managers Meeting

• December 9, 2008

2
DGCA Agenda

• General Update
• Cost Accounting, Compliance and External
  Reporting Group
• Training and Development
• Grant and Contract Accounting Group
• Introduction of DGCA Staff
• Open Discussion Next Meeting

3
Cost, Compliance and Reporting Group Update

• FY09 Fringe Benefits Finalized
• Retroactive to July 1, 2008
• New Rates reflected in November 2008 Month-End
  Reports
• FA Proposal Update
• Federal Auditors have begun their review of our
  proposal
• Site Visit After Holidays
• Negotiations Spring 2009

4
Cost, Compliance and Reporting Group Continued

• Audits currently underway
• Annual Federal A-133
• Annual SNJ 04-04
• Annual NSF Survey of RD Expenditures being
  prepared
• Recharge Centers
• Development of updated procedures in progress
• Contact Tony Pochesci
• pochesci_at_rci.rutgers.edu

5
Training and Development

• Academic Personnel Certification Program
• New Elective currently being developed
• Academic Appointments on Sponsored Programs
• Anticipate Classes to be offered late Spring 2009
  on all three campuses
• New Effort Reporting (PACE) Class
• Anticipate Classes to be offered February 2009
  on all three campuses
• Online Course being developed Anticipate Fall
  2009
• RIAS Phase III
• REX Training Continued and User Group
  Establishment Spring 2009
• Introduction of Brown-Bag Information Sessions
  - Spring 2009
• Contact Steven Levenson
• slevens_at_rci.rutgers.edu

6
Grant and Accounting Group

• RIAS
• End Dates Oracle GL
• Active End Dates Award End Date 90 Days
• Impact on Transactions and Reporting
• Represents the last day ANY transaction may be
  posted
• After End Date Transactions Posted to
  Suspense/Rejected
• Difficulty Reconciling due to timing of
  suspense clearance

7
Grant and Accounting Group Continued

• Actions Required by You within those 90 days
• - If award is to be closed/finalized
• Transfer off all active payroll (PDRs)
• Close/Cancel Open, Invalid Commitments (CORs)
• Liquidate Commitments (Invoices)
• Process any journals or closeout entries
• -Expecting continuation funding or no-cost
  extension?
• Complete Institutional Prior Approval
  System Request Form (IPAS) Http//postaward.rut
  gers.edu/IPAS_HOME.htm
• Forward completed form and supporting
  backup to DGCA
• Manager to extend date
• - IPAS Form Redesign
• - EBRCs on State 22xxxx Cost-Share Accounts

8
Grant and Contract Accounting Continued

• RU Foundation Gift Assessment
• Clarification of Procedures
• New Initiatives Redesign and Electronic Email
  Notifications
• DGCA Notice of Award
• Signature Card
• 60-90 Day Reminder Letter
• Overdraft Letter
• Others Feedback, Suggestions welcomed
• Tuition Remission
• New Reallocation Request Form
• Online Query of Tuition Details

9
Grant and Contract Accounting Continued

• Contact
• Larry Galbreath galbreat_at_rci.rutgers.edu
• Roberta OHaeri rohaeri_at_rci.rutgers.edu
• Introduction of DGCA Staff

10

• Happy Holidays
• from the
• Division of Grant and Contract Accounting
• Staff

11

• Questions, Comments or Feedback?
• Please forward to
• Michele Conlin
• conlin_at_rci.rutgers.edu