Barriers to eRecording

1
Barriers to eRecording

• Checking Reality Making It Happen

NACRC Annual Conference Chicago, IL August 4, 2006
2
If we build it, will they come?

• Significant change in environment over last 5
  years
• Recorders are moving forward to embrace and
  implement eRecording
• Are our partners? Lenders? Financial Servicers?
  Title Underwriters?
• What are the eRecording realities?

3
Where is it happening?

• 25 States
• AZ (8 counties)
• CA (2 counties)
• CO (16 counties)
• DC
• FL (3 counties)
• IA (75 counties)
• IL (5 counties)
• KS (2 counties)
• MA (1 county)
• MI (4 counties)
• MN (11 counties)
• MO (4 counties)

• NC (3 counties)
• NH (1 county)
• NJ (12 counties)
• NV (1 county)
• OH (2 counties)
• OK (1 county)
• PA (4 counties)
• TN (2 counties)
• TX (9 counties)
• UT (6 counties)
• VA (1 county)
• WA (2 counties)
• WI (13 counties)

Source PRIA, updated as of 7/28/06
4
eRecording IS happening

• Defining the Models
• Model 1 ink signatures scanned by submitter
  for transmission to county
• Model 2 ink signatures scanned by submitter
  for transmission to county indexing data
  included with image
• Model 3 fully electronic document with tagged
  data elements electronic signatures

Source PRIA, updated as of 7/28/06
5
How is it happening?

• Many jurisdictions are accepting more than one
  model of eRecording
• Of the 188 counties,
• Counties accepting Model 1 20
• Counties accepting Model 2 72
• Counties accepting Model 3 30

Source PRIA, updated as of 7/28/06
6
Whats being recorded?

• Of the 114 counties,
• Lien Releases/Satisfactions 100
• Mortgages 72
• Closing Documents 60
• Conveyance Tax Forms 1
• Other 2

Source PRIA, updated as of 7/28/06
7
Experience Counts

• Dialogue among those in the know
• Sue Baldwin, Broward County, FL
• Kathi Guay, Merrimack County, NH
• Suzanne Henderson, Tarrant County, TX
• Randy Covington, Utah County, UT
• John Frey, Fairfax County, VA
• Larry Todd, Washington, DC

8
Getting the Background

• How long have you been a recorder?
• How long have you been eRecording?
• What model(s) of eRecording do you accept?

9
Rewarding Hard

• What was the most rewarding thing for you in
  bringing eRecording to your county?
• What was the hardest thing for you in bringing
  eRecording to your county?

10
Encouraging Submitters

• What have you done to encourage your paper
  submitters to become eRecording submitters?
• What have you done to work with your eR or LRMS
  vendor to encourage eRecording?
• What future plans to you have?

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Decisions Made

• Do you record 24/7? Why or why not?
• How do you get paid for eRecording?
• Are there rules on who you will allow to
  record?
• Do you have eRecording rules/guidelines/
  agreements? Why or why not?

12
Reflections

• Have you changed your mind along the way about
  what you would or wouldnt do regarding an
  eRecording issue?
• What changed and why?

13
Advice to Others

• What nugget of advice would you give to another
  recorder who is implementing eRecording?
• Things you should have known
• Things you wish youd known
• Things you didnt know you needed to know

14
Call or email for additional information

• Sue Baldwin 954.357.7271 sbaldwin_at_broward.org
• Kathi Guay 603.228.0101 kguay_at_aol.com
• Suzanne Henderson 817.884.1070
  shenderson_at_tarrantcounty.com
• Randy Covington 801.851.8180 randyvc.ucadm.utahc
  ounty_at_state.ut.us
• John Frey 703.246.2770 john.frey_at_co.fairfax.va.u
  s
• Larry Todd 202.727.0419 larry.todd_at_dc.gov