Using Technology in Training

1
Using Technology in Training

• November 24, 2006

2
Overview

• Todays session will focus on using PowerPoint
  to develop training materials.

3
Outcomes

• At the end of todays session, participants will
  begin to utilize PowerPoint to develop a short
  presentation using actual materials from the
  Literacy Trainer handbook.
• Participants will begin to familiarize themselves
  with making a presentation using an LCD
  projector.

4
Top ten reasons to incorporate PowerPoint
presentations in Tutor Training

• Address different learning styles
• Make a workshop more interesting
• Eliminate use of overheads
• Give trainers a break
• Back-up resources for absent trainers
• Training resource for missed segments by trainees
• Refresher materials always available on demand
• Update materials easily
• Share materials easily
• Looks really cool and professional!

5
Starting Out
The window that first opens in PowerPoint has a
big working space in the middle, with smaller
areas around it. That middle space is the slide
area, officially called the slide pane. Working
in this space, you type text directly onto the
slide. The area you type into is a box with a
dashed border called a placeholder. All the text
that you type onto a slide resides in a box like
this. Most slides include one or more
placeholders for titles, body text such as lists
or regular paragraphs, and other content such as
pictures or charts.
Source http//office.microsoft.com/training/trai
ning.aspx?AssetIDRP011298861033CTT6OriginRP01
1298731033
6

• In the slide pane, type text directly onto the
  slide, within the placeholder.
• On the left is a thumbnail version of the slide
  you're working on. This area is the Slides tab,
  and you can click the slide thumbnails here to
  navigate among slides.
• The notes pane. Type notes that you'll use when
  presenting. You can drag the borders of the pane
  to make the notes area bigger.

Source http//office.microsoft.com/training/trai
ning.aspx?AssetIDRP011298861033CTT6OriginRP01
1298731033
7
Font Choice

• Choose fonts that are easy to read
• Only use 1-2 fonts in a presentation
• Try to keep font size relatively consistent

• Click on
• Format
• Font

8
Font Choice

• Once your text is written, you can animate it
  using different animation schemes

• Click on
• Format
• Slide Design
• Animation Schemes

9
Font Choice

• Choose fonts that are easy to read
• Only use 1-2 fonts in a presentation
• Try to keep font size relatively consistent
• Once your text is written, you can animate it
  using different animation schemes

10
Adding New Slides

• When PowerPoint opens, there's only one slide in
  the show. It's up to you to add the rest. Add
  them as you go or several at a time, as you
  prefer.
• Two quick methods for adding a slide
• On the Slides tab in the left of the window,
  either click the slide thumbnail that you want
  the new slide to follow, and then press ENTER.
  Or
• Right-click the slide thumbnail that you want the
  new slide to follow, and then click New Slide on
  the shortcut menu.

Source http//office.microsoft.com/training/trai
ning.aspx?AssetIDRP011298871033CTT6OriginRP01
1298861033
11
Adding Speaking Notes

• As you put text on your slides, type your
  speaker notes (if you want any) in the notes
  pane, below the slide.
• As the picture shows, you can enlarge the notes
  pane so that it's easier to work in. Your notes
  are saved in a notes page, which you can print
  before the show.

• Notes pane in normal view.
• Drag the split bar up to enlarge the notes pane,
  then type your note text.
• The notes page layout as seen in notes view or
  when the notes are printed.

Source http//office.microsoft.com/training/trai
ning.aspx?AssetIDRP011298901033CTT6OriginRP01
1298891033
12
Using different slide layouts
As you create slides, you'll confront the issue
of where to place the things you want on them.
PowerPoint tries to help you here by displaying
slide layouts to choose from each time you add a
slide. The layout, when applied, arranges content
to fit into a specific combination of
placeholders. For example, if you know you'll
have text on the slide and you also want a
picture or graphic of some kind, choose a layout
that supplies the placeholder types and
arrangement that you want.

• Click on
• Format
• Slide Layout

Source http//office.microsoft.com/training/trai
ning.aspx?AssetIDRP011298921033CTT6OriginRP01
1298911033
13
Design Templates

• Several Templates are available
• Choose a template that will be easy to read.

The design template determines the look and
colors of the slides, including the slide
background, bullet and font styles, font color
and size, placeholder position, and varied design
accents

• Click on
• Format
• Slide Design
• Design Templates

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Templates

• Several Templates are available
• Choose a template that will be easy to read.

15
Templates

• Several Templates are available
• Choose a template that will be easy to read.

16
Templates

• Several Templates are available
• Choose a template that will be easy to read.

Note When you apply different slide design
templates your text may need to be adjusted.
17
Templates

• If you like a particular template, but find the
  colors difficult to see, you can change your
  color scheme

• Click on
• Format
• Slide Design
• Color Schemes

18
Templates

• If you like a particular template, but find the
  colors difficult to see, you can change your
  color scheme

19
Templates

• If you like a particular template, but find the
  colors difficult to see, you can change your
  color scheme

20
Templates

• If you like a particular template, but find the
  colors difficult to see, you can change your
  color scheme

21
Incorporating other resources

• You can insert clip art, pictures, diagrams,
  movie clips, graphs, tables, charts the sky is
  the limit!

22
Diagrams

• Click on
• Insert
• Diagram
• Add your information!
• Do the same for charts and tables.

Venn diagrams
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Insert Pictures

• Click on
• Insert
• Picture
• From File
• Browse until you find it and click on the file
• Do the same for clip art. Once you have them in
  the presentation they can be modified. Simply
  click on the image and the option bar will
  appear.

For a great source of clip art http//office.micr
osoft.com/en-us/clipart/default.aspx
24
Adding a sound clip

• Click on
• Slide Show
• Record Narration
• Press OK
• Current slide (or First slide if you want to
  start at the beginning)
• Start talking
• When finished click on the arrow button at bottom
  of screen and click pause narration
• A sound button will appear at the bottom of the
  slide. You can simply right click on the sound
  icon and delete it if you want to redo.

25
What tools/resources do I need to do this?

• PowerPoint software
• Electronically available resources/research/materi
  als/files
• A back-up or transfer device (e.g. jump disk, CD
  or DVD, Zip drive)
• An LCD projector
• A microphone (optional)
• Lots of time and patience!

You can insert clip art, pictures, graphs,
tables, etc.
26
Help Resources

• Use the Help menu if you are stuck!
• Use online tutorials at
• http//office.microsoft.com/training/training.aspx
  ?AssetIDRC011298761033

27
The task

• Divide yourselves into groups
• Choose your training segment. You will find the
  same segment in a folder on the laptop you will
  be working on. You will also find a folder with
  clip art.
• Prepare a short PowerPoint presentation of your
  topic using the electronic/print materials that
  have been provided to you.
• Save your presentation on the jump disk.
• Make your presentation using the LCD projector.

28
Required Elements

• You must try to include the following pages and
  elements in your presentation

• Pages
• Title page
• Outcome information
• At least 2 content pages

• Elements
• A design template
• One sound clip
• One piece of clip art
• One notes page
• One page with an animation scheme
• One page with a different color scheme than that
  of the design template
• One slide transition

Use the Literacy and Trainer Handbook (LTH) as a
guideline only!