IPEDS Workshop

1
IPEDS Workshop

• SHEEO/NCES Network Conference
• May 8-10, 2007
• St Petersburg FL

2
Agenda

• 2006-07 and Noncompliance
• 2007-08
• Help Desk report
• AIR report
• New IPEDS website
• New PAS DAS
• Data Feedback Report and ExPT
• Finance
• Upcoming Reports and TRPs
• Other NCES projects of interest

3
Acronyms Used

• PPA Program Participation Agreement
• FSA Office of Federal Student Aid
• KH keyholder
• HD Help Desk
• TRP Technical Review Panel
• OMB Office of Management Budget

4
IPEDS Survey Components

• Institutional Characteristics (IC)
• Completions (C)
• Human Resources (HR)
• Enrollment (EF)
• Graduation Rates (GRS)
• Student Financial Aid (SFA)
• Finance (F)

5
IPEDS Data Tools

• COOL College Opportunities Online Locator
• ExPT Executive Peer Tool
• PAS Peer Analysis System
• DCT Dataset Cutting Tool
• DAS Data Analysis System

6
2006-07 data collection
7
Spring collection

• Closed 2 days later than scheduled due to Dept of
  ED network problems on 4/17
• HD and survey directors currently doing QC

8
Data collection system rewrite

• For 2006-07, using .NET and SQL2005
• New technology, allowed us to achieve increased
  efficiencies and do more cool stuff
• Thanks for your patience as we went operational

9
Noncompliance update
10
Mandatory reporting of IPEDS

• Reporting IPEDS is mandatory for all institutions
  with PPA with US Dept of ED for Title IV federal
  student financial aid
• Since 2002-03, FSA has been enforcing this with
  fines, warnings
• Penalties for noncompliance include
• Fine of up to 27,500 per violation
• Institutions eligibility to participate in Title
  IV programs can be suspended

11
FSA Noncompliance Actions Total Fines Assessed
12
FSA Noncompliance Actions Institutions Fined,
Warned
13
2006-07 Nonresponse of Institutions

• IC 2
• C 1
• HR 1

• EF
• GRS
• SFA
• F

14
Followup

• Unfortunately, it takes a lot of work to make
  these low numbers happen
• We are doing a lot of followup, during and after
  collections
• Accepting data 2 wks after close
• This summer, well send letter to CEO and KH of
  institutions that have had their one and only
  second chance

15
2007-08 data collection
16
Proposed changes for 2007-08

• Initial Federal Register notice placed January
  24, 2007 which began a 60-day comment period
  through March 26
• On March 8, second notice in Fed Reg was posted
  that read

17
March 8 Notice

• The Department has received comments regarding
  some of the new questions included for the first
  time in this proposed IPEDS Information
  Collection Request (ICR). The Secretary has taken
  these comments into consideration and decided to
  revise the proposed collection by removing some
  of the new items proposed for this annual data
  collection.

18
NEW proposed changes for 2007-08

• Another Federal Register notice will be posted
  beginning another 30-day comment period (soon)
• Most changes would be optional for 2007-08 and
  mandatory for 2008-09
• No race/ethnicity changes for 2007-08 included in
  changes sent to OMB

19
Institutional Characteristics

• Institutional identification
• Collect website addresses for admissions and
  financial aid offices, instead of phone numbers

20
Institutional Characteristics

• Part C, Admissions Requirements Services
• Add question Does your institution have an
  online application? If yes, provide URL. Link
  will be added to COOL website.

21
Institutional Characteristics

• Part C, Admissions Requirements Services
• Eliminate option to choose admissions reporting
  year admissions information reported for current
  academic year only
• If approved by OMB, will be mandatory in 2007-08

22
Enrollment

• Parts E F, 12-month Unduplicated Count and
  Instructional Activity
• Remove from the Enrollment component collected in
  winter and spring, and create new component (E12)
  to collect these data in the fall
• No changes to data collected, only to collection
  in which they appear
• If approved, will be mandatory in 2007-08

23
Enrollment

• Part G, Retention Rates
• Rather than collect only the rates for full-time
  and part-time students, collect the numerator and
  denominator and have the system calculate the
  rates

24
Graduation Rates

• Sections V and VI, students receiving
  athletically related student aid
• Eliminate these sections from IPEDS GRS
• Institutions will no longer be required to report
  these data to IPEDS, but will still be required
  to disclose these data, per SRK
• Add item to report URL used for disclosure

25
XML upload option

• Currently working with Postsecondary Education
  Standards Council (PESC) on XML data upload
  option for 2007-08 IPEDS
• Will be another data submission option, along
  with
• keying data into screens
• fixed file upload
• key value file upload

26
http//pesc.org/

• Non-profit, community-based, umbrella association
  of colleges and universities professional and
  commercial organizations data, software and
  service providers and state and federal
  government agencies
• Mission is to lead the establishment and adoption
  of data exchange standards in education
• Michael Sessa, Executive Director (310 today)

27
PESC and IPEDS

• Currently developing schemas
• Working with PESC Change Control Board
• Holly Hyland, Dept of ED
• Bruce Marton, U of TX at Austin
• On track to release specs on Aug 1

28
XML upload

• First step tackle Human Resources (HR)
  component survey
• The most complicated
• Has the most cross-section dependencies
• The other survey components will then fall into
  place

29
(No Transcript)
30
ltHrDegreeGrantinggt element is a sequence of
ltInstitutiongt elements
ltHrDegreeGrantinggt
1
ltInstitutiongt
ltInstitutiongt
2
ltInstitutiongt
3
ltInstitutiongt
31
1
32

• ltSalariesgt is a sequence of group of
• ltFullTimeInstructionalStaffSalariesgt
• ltFullTimeInstructionalStaffBenefitsgt

2
ltAmountgt
33
3
34
ltxscomplexType name"StaffType"gt
ltxssequencegt ltxschoice maxOccurs"1"gt
ltxssequence maxOccurs"unbounded"gt
ltxselement name"Staff15orMore"
type"Hr15orMoreType" minOccurs"0" /gt
lt/xssequencegt ltxssequence
maxOccurs"unbounded"gt ltxselement
name"StaffLess15" type"FullTimeIRPSbyContractLen
gthType" /gt lt/xssequencegt
lt/xschoicegt lt/xssequencegt
lt/xscomplexTypegt ltxscomplexType
name"HrInstitution"gt ltxsall gt
ltxselement name"Salaries" type"SalariesSectionT
ype" minOccurs"0" /gt ltxselement
name"Staff" type"StaffType" minOccurs"0"/gt
ltxselement name"EmployeesbyAssignedPositi
ons"gt ltxscomplexTypegt
ltxssequence maxOccurs"unbounded"
minOccurs"0"gt ltxselement
name"EmployeesbyAssignedPosition"
type"EmployeesbyAssignedPositionType"
minOccurs"1" /gt
lt/xssequencegt lt/xscomplexTypegt
lt/xselementgt ltxselement
name"Caveat" type"xsstring" minOccurs"0" /gt
lt/xsallgt ltxsattributeGroup
ref"InstitutionAtrGrp"/gt lt/xscomplexTypegt
ltxselement name"HrDegreeGranting" gt
ltxscomplexTypegt ltxssequence minOccurs"1"
maxOccurs"unbounded"gt ltxselement
name"Institution" type"HrInstitution"
maxOccurs"unbounded" minOccurs"1" /gt
lt/xssequencegt lt/xscomplexTypegt
lt/xselementgt
DRAFT
35
Sample Element
36
Collection schedule2007-08
37
Registration
38
Fall Collection
39
Winter Collection
40
Spring Collection
41
Additional Notes

• Ideas for comment
• Keep Enrollment, Finance open between Winter and
  Spring collections
• Close Enrollment, Finance for last week of Winter
  collection

42
Followup schedule

• Email to KH (collection open) Open
• Letter to CEO (no registered KH) Close 4wks
• Email to KH (no data) Close 4wks
• Phone to CEO (no registered KH) Close 3wks
• Phone to CEO/KH (no data) Close 2wks
• Email to KH (no data, not locked) Close 2wks
• Email to KH (no data, not locked) Close 1wk

43
Race/ethnicity
44
Race/ethnicity

• Proposed Dept of ED guidance on Maintaining,
  Collecting, and Reporting Data on Race and
  Ethnicity posted in Federal Register 8/7/06
• For implementing 1997 OMB standards
• Public comment period ended 9/21/06
• TRP held in November
• Final guidance will be posted (when???)

45
First-professional degree classification
46
First-professional degree classification

• After 2 TRPs and 2 suggestion postings and 2
  comment periods
• Plan posted http//nces.ed.gov/ipeds/whatsnew.as
  p

47
Heres the plan

• Eliminate First-professional degree category
• Report in appropriate degree level category
• Masters degrees
• Doctors degrees research/scholarship
• Doctors degrees professional practice
• Doctors degrees other

48
Heres the plan (cont)

• Eliminate First-professional certificate category
• Report in Postmasters certificate category

49
Possible Implementation
50
Help Desk Report
51
AIR Report
52
New IPEDS Website
53
Redesign of IPEDS Website

• http//nces.ed.gov/ipeds/
• Develop user-friendly website for IPEDS
• Reorganize content into intuitive, logical
  information and architecture
• Simplify site structure so users can find info
• Update content
• Enhance site appeal
• Create design that enhances usability

54
PAS

• New Features

55
New Features PAS

• Multiple year selection for variables
• Variable search feature
• New navigation
• PowerUser upload
• Built-in trend reports
• Grad rates templates

56
DAS Update
57
Data Feedback Report ExPT
58
Data Feedback Report Executive Peer Tool

• 2006 report available through ExPT at
  http//nces.ed.gov/ipedspas/
• 2007 report will incorporate changes suggested by
  TRP held March 2006

59
DFR ExPT 2007

• Enhance ExPT
• Replicate full version of DFR in .pdf
• Upload comparison group files
• Add new figures (ExPT only)
• Generate auto comparison groups using 2005
  Carnegie Basic

60
New figures for ExPT

• Enrollment detail by level
• Transfers-in (2008)
• Admissions
• Yield rate, SAT/ACT, selectivity index
• Personnel services by function (salaries,
  benefits) as of total operating expenses
• Core revenues and expenses figures by both
  percentage distribution by source and by per FTE
  enrollment
• Endowment per FTE

61
DFR ExPT 2007

• 2007 custom comparison group upload
• Open through July 1
• Instructions at http//nces.ed.gov/ipeds/comp_gp.a
  sp
• On-demand webinar at http//airweb.org

62
Finance
63
Improving Finance Data

• TRP held Jan 17-18 results will be posted for
  comment after OMB Clearance for this year
  completed
• Discussed future enhancements, addition of new
  data items
• Goal to increase comparability between forms
• greater utility of data
• improve financial transparency of the
  institutional finance data being reported

64
Upcoming Reports and TRPs

• Finance Validity Study
• Currently being revised
• Minimum Dataset Study
• Currently being revised
• HR Validity Study
• Early draft being reviewed
• Next TRP Online IPEDS State Profiles Tool (July)

65
Other NCES Projects of Interest
66
NCES Projects of Interest

• The new COOL
• NPEC state consumer website project
• Pilot proposal for student longitudinal data