MCAATEAST WORKSHOP

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MCAAT-EAST WORKSHOP

• April 5-6 2005
• GySgt Robb Johnson

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WHATS THIS ABOUT?

• JOIN AUDIT PROCESS
• FOR THE DISBURSING/FINANCE OFFICE.

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JOIN AUDIT

• Is your office promptly and accurately reporting
  elapsed time and all adjustments associated with
  a PCS move within 10 days
• of travel settlement?
• MCTFSAPSM par 220105
• PAAN 16-05

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JOIN AUDIT

• The DO/FO will conduct an audit of a members
  MMPA within 10 days of receipt of
• Settled PCS travel voucher
• Statement in lieu of settled PCS travel voucher
• The ICR remark D04

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JOIN AUDIT PROCESS

• The Join Audit will be considered complete when
  the elapsed time entry and all other necessary
  adjustments have posted to the MMPA without
  producing a MECF report.

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JOIN AUDIT PROCESS

• All misc pay adjustments entered in to MCTFS
  during the Join Audit will have detailed history
  statements added to the entry.
• This will assist the commander in conducting the
  required administrative Join Audit.

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JOIN AUDIT PROCESS

• The DO/FO should utilize MCTFS remark summary,
  LES on-line view, and Unit Diary remarks to
  conduct the Join Audit.
• The DO/FO is no longer required to verify the
  posting of the Unit Diary entries to the members
  LES after the Join Audit is complete.

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JOIN AUDIT PROCESS

• If the DO/FO made adjustments to the MMPA based
  on info obtained from a statement in lieu of
  settled PCS travel voucher or an ICR D04, they
  must, after receipt of the actual PCS travel
  voucher, verify that the previously reported info
  was in-fact correct. PAAN 17-05

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JOIN AUDIT REQUIREMENTS

• The DO/FO will report the members Elapsed Time
  period IAW DFAS-KC 7220.31-R (MCTFSAPSM Chapter
  22)
• DET 20050301 PR04 DE15 TR04 2359/30050325

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JOIN AUDIT REQUIREMENTS

• The DO/FO will audit each leg of Elapsed Time for
  those members who have multiple legs of travel.
• The DO/FO will be responsible to ensure that the
  members MMPA is accurate from the date of
  detachment to the day prior to the members
  current join date.

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JOIN AUDIT REQUIREMENTS

• The DO/FO will also issue a DN to the CO or PERSO
  for any potential error in the MMPA that cannot
  be verified or corrected by the DO/FO.
• The DN will be tracked until the DN is corrected
  or answered by the CO or PERSO.

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JOIN AUDIT ADJUSTMENTS

• DO/FO adjustments would include BAH PCS,
  Discounted Meal Rate, OCONUS Cola.

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BAH PCS EXAMPLE1

• Single LCpl transfers from Camp Lejeune on
  20050301 and reports on 20050330 to Camp
  Pendleton.
• What adjustments must be done for BAH PCS on this
  Marine?

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BAH PCS EXAMPLE1

• Since this Marine is not an E-4 with more than 4
  years of service, there WILL NOT be a system
  generated credit of BAH II O/R that was generated
  by the transfer entry.
• The DO/FO must make an adjustment for the credit
  of BAH PCS from 20050301-20050329.

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BAH PCS EXAMPLE1

• BAH I O/R for a E-3 at zip 28542 is 586.00.
  Credit for BAH PCS would be computed as follows
• 586 divided by 3019.53333 x 29 days566.47
• The DO/FO would credit the Marines MMPA by
  reporting
• TTC 694 000 24700566.47(4)20050329

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BAH PCS EXAMPLE2

• Single Sergeant transfers from Camp Pendleton on
  20050301 and reports to his new PDS (Camp
  Lejeune) on 20050404.
• What adjustments for BAH PCS must be done by the
  DO/FO?

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BAH PCS EXAMPLE2

• Since this Marine is and E5, the transfer entry
  will automatically generate a credit of BAH II
  O/R from the date of detachment and will stop
  when the Join Entry is reported by admin. The
  Marine will have received BAH II O/R 20050301 to
  20050403.

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BAH PCS EXAMPLE2

• The DO/FO must make the following adjustments to
  the Marines MMPA for BAH PCS
• BAH I O/R at zip 92055 is 1027.00
• BAH II O/R for a Sergeant is 435.30

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BAH PCS EXAMPLE2

• BAH I O/R 1027.00 divided by 3034.23333 x 33
  days 1129.70
• BAH II O/R 435.30 divided by 3014.51 x 33
  days478.83

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BAH PCS EXAMPLE2

• The DO/FO would credit/check the Marines MMPA by
  reporting
• TTC 694 000 24700 1129.70 (4) 20050403
• TTC 693 003 25016 478.83 (4) 20050403

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WORST CASE SCENARIO

• Is the office computing a worst case scenario
  (WCS) upon receiving the ICR Advisory D04 and
  reporting the elapsed time using TTC 520 000?
• APSM par 090307.B3

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WORST CASE SCENARIO

• Prior to reporting the WCS are you verifying that
  the travel claim has not been settled/received by
  the travel section?
• This can be accomplished by utilizing WinIATS or
  IATS on-line view.

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WORST CASE SCENARIO

• Are you allowing only one constructive day of
  travel and allowing four days of proceed time
  when the member is entitled? MCTIM 100103.1.B
  and ACTS Manual par 4301
• Det 0002 20050301 PR04 DE25 TR01 2358/20050401

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QUESTIONS?