RESERVE ADMINISTRATION

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RESERVE ADMINISTRATION
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RESERVE ADMINISTRATION

• DRILL ACCOUNTING
• UNSAT PARTICIPATION
• SEPARATIONS
• ADMINISTRATIVE REDUCTIONS
• ANNUAL TRAINING
• NOTICE OF ELIGIBILITY

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UNIT MUSTER SHEETS

• DRILL ACCOUNTING

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Unit Muster Sheets

• Have the Muster Sheets been filled out correctly
• RIDT scheduled before drill date
• Members reason for absence
• Member allowed to make up drill with or without
  Pay
• Corrections initialed by CO / OIC
• Appropriate signatures on each page

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Unit Muster Sheets

• Have the proper amount of musters taken place
  during the reported drill period
• 6 musters for 4 drills
• 3 musters for 2 drills
• 2 musters for 1 drill

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UNIT MUSTER SHEET Unit Wpns Co, 1/24
RUC 14167 Type of IDT
REG. Date/Month/Year of Drill 17, 18, 19
Sep 98 __________________________________________
__________________________________________________
__________________ PM (17 PM (17 ) AM (18
) PM (18 ) PM (18 ) AM (19) PM (19) PM
(19) TOTAL COMMENTS
NS NS
X X X
A A A
2 UNEX ABSENCE EIN AUTH



RIDT AUTH 22 SEP 98
X PRESENT Date (17) AM NA
PM 1800 PM 2200 A Absent Date (18)
AM 0730 PM 1200 PM 1800 NS Not
Scheduled Date (19) AM 0730 PM 1200
PM 1630 (Report as Present Only personnel
actually at muster) Certified Correct
________________________________
_________________________________________
Mustering Official Signature
Unit Commander or designated
representative ADMIN USE ONLY Date Received
______________________ Unit Diary Number
____________________ Date _______________________
Copy to Units 30 day tickler file
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• 4 Sep 98
• (date)
• From Sgt Brett A. Jones 123 45 6789/0151 USMCR
• To Reserve Unit Commander
• Subj REQUEST FOR RIDT/EDP/ATP/RMP (circle
  one)
• Encl (1) Supporting Documentation
• Per the reference, it is requested that I be
  authorized to perform an RIDT/EDP/ATP/RMP (circle
  one) on 18, 19 Sept 98 (date(s)) for my absence
  from regularly scheduled inactive duty training
  (IDT) period (s) on 5, 6 Sept 98 (date(s)) (if
  applicable).
• Reason for request Work conflict.
  The enclosure is provided to substantiate this
  action.
• _______________________________
• Signature of Marine
• --------------------------------------------------
  --------------------------------------------------
  --------------------------------------------------
  -----
• 4 Sep 98
• (date)
• MEMORANDUM ENDORSEMENT

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UNIT MUSTER SHEET Unit Wpns Co, 1/24
RUC 14167 Type of IDT
RIDT . Date/Month/Year of Drill
18, 19 Sep 98 ___________________________________
__________________________________________________
_________________________ PM ( ) PM ( )
AM (18 ) PM (18 ) PM (18 ) AM (19) PM
(19) PM (19) TOTAL COMMENTS
NS NS
X X
X X X X
4
X
PRESENT Date ( ) AM NA PM NA
PM NA A Absent Date (18) AM 0730
PM 1200 PM 1800 NS Not
Scheduled Date (19) AM 0730 PM 1200
PM 1630 (Report as Present Only personnel
actually at muster) Certified Correct
________________________________
_________________________________________
Mustering Official Signature
Unit Commander or designated
representative ADMIN USE ONLY Date Received
______________________ Unit Diary Number
____________________ Date _______________________
Copy to Units 30 day tickler file
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Unit Muster Sheets

• Are there separate muster sheets for each type of
  drills performed during the month
• Example IDT, RIDT, EIO, EIN
• Has the original muster sheets been retained on
  file in the correspondence files
• Has the drill performed been reported correctly
  on the commands UD

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Reserve Drill Accounting

• Command monitors all type of drills
• RMPs, ATPs, AFTPs, and EIOs
• EIODs with pay are scheduled within 60 days of
  originally scheduled drill
• Only 48 Regular Scheduled Drills per FY

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UNIT MUSTER SHEETS

• UNSAT PARTICIPATION

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FIRST ABSENCE

• Verify excuse/unexcused
• Pg 11 counseling
• Create case file
• Unsatisfactory participation letter
• Document phone cons

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(No Transcript)
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SECOND ABSENCE

• Verify excuse/unexcused
• Pg 11 counseling
• Verify receipt of last letter
• Intent to admin reduction
• Document phone calls

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(No Transcript)
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THIRD ABSENCE

• Verify excused/unexcused
• Verify receipt of last letter
• Page 11 counseling
• Reduction w/pro/con
• Document phone cons
• Terminate R-MGIB at 9th absence

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FOURTH ABSENCE

• Verify excused/unexcused
• Verify receipt of last letter
• Pg 11 counseling
• Reduction w/pro/con
• If PVT notification of election of rights
• Document phone calls

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• 1400
• Admin
• 29 Mar 00
• From Commanding Officer/Officer in Charge
• To Private G. R. Jones 123 45 6789/0151
  USMCR
• Subj ADMINISTRATIVE REDUCTION ORDER FOR
  UNSATISFACTORY PARTICIPATION AND OR
• PERFORMANCE OF RESERVE TRAINING IN
  THE SELECTED MARINE CORPS RESERVE
• Ref (a) MCO P10001R.1J
• (b) MCO P1400.32B
• 1. This is to inform you that per reference (a)
  and paragraph 5003 of reference (b), you have
  been administratively
• reduced to PRIVATE due to unsatisfactory
  participation and or performance of reserve
  training, specifically, failure to
• attend scheduled drills and/or annual training
  while a member of the Selected Marine Corps
  Reserve.
• Your date of rank is 981001 (previous date of
  rank of the grade to which reduced) with an
  effective date of 000329
• (date final action taken).

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FIFTH ABSENCE

• Verify excused/unexcused
• Verify receipt of last letter
• Pg 11 counseling
• Document phone calls
• Recommendation for admin separation

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1500 ADMIN From
Officer In Charge, 4th SCAMP To Private
G. R. Jones 123 45 6789/0151 USMCR Subj
NOTIFICATION OF SEPARATION PROCEEDINGS Ref
(a) MCO P1900.16D (MARCORSEPMAN) par
6213 Encl (1) Purpose and Scope of the
Navy Discharge Review Board (NDRB) and Board for
Correction of Naval Records (BCNR)
(2) Acknowledgment of Respondents Rights 1.
You are hereby notified that I intend to
recommend to the Commander, Marine Forces
Reserve, that you be discharged from the
U.S.Marine Corps Reserve per the reference by
reason of a. GENERAL BASIS
Unsatisfactory participation in the Ready
Reserve. b. SPECIFIC BASIS Excessive
unexcused absences. c. FACTUAL BASIS
Unit records show that you failed to attend
without being excused by competent authority, for
the following drill dates Date(s)
Unexcused Number of Drills 21-23
Jan 5 10-12 Sep 6 2. The least favorable
characterization of service which you may receive
is under Other Than Honorable Conditions.
Although the Commander, Marine Forces Reserve
will ultimately make the determination of
characterization when you are separated, I am
recommending you receive a discharge under Other
Than Honorable Conditions.
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SIXTH ABSENCE

• Verify excused/unexcused
• Follow up
• Verify status via chain of command
• Check SJAs database for action

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SJA ACTION

• When SJA completes package, verify receipt of
  approval letter
• Call SJA for letter if not received w/in 14 day
  of approval
• Submit letter to SJA and Marine upon completion
  of Seps action

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CONCLUDING CASE

• Close out case file
• Discharge pro/con
• Ensure discharge report on UD
• Ensure records closed out and forwarded
• Ensure case file transferred to correspondence
  file
• Close out notes database

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• 1400
• Admin
• From Commanding Officer
• To Private G. R. Jones 123 45 6789/0151
  USMCR
• Subj DISCHARGE FROM THE UNITED STATES MARINE
  CORPS RESERVE
• Encl (1) discharge authority letter
• 1. You are hereby discharged from the U. S.
  Marine Corps Reserve as of (time) on (date of
  discharge).
• 2. You are not recommended for reenlistment.
  Your characterization of service, as supported by
  enclosure (1), is Other than Honorable.
• 3. Any inquiries that you may have concerning
  you military service should be addressed to the
  Commandant of the Marine Corps
• (MMSB-10), Headquarters, U. S. Marine Corps,
  2008 Elliot Road, Quantico, VA 22134-5040, who
  will have custody of your record for a
• Period of 12 months from the date of your
  discharge. After the 12-month period has
  elapsed, please address your inquiries to the
  National
• Personnel Records Center, Military personnel
  Records, 9700 Page Boulevard, St. Louis, MO
  63132-5100. All written inquiries should
• Include you r full name, social security number,
  and date of discharge.

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ADMINISTRATIVE REDUCTION
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Administrative Reductions

• MARCORPROMMAN, Chapter 5 is the source of
  instruction regarding the proper procedures
  utilized to Administratively Reduce a Marine
• Corporals and Above require an Enlisted Screening
  Board
• Lance Corporals and Below do not require and
  Enlisted Screening Board

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Administrative Reductions

• Notification of the Intent to Reduce
• Must be delivered via certified mail or personal
  service
• Utilize letter format contained in the Promotion
  Manual chapter 5
• Letter of Intent Signature
  (by direction is authorized)
• Notification response time given is normally 20
  days from receipt

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Administrative Reductions

• Notification of Reduction
• Completed in either Letter format or Special
  Order
• Effective date of reduction is effective date of
  Reduction Letter / Order
• Marines Date of rank will be the Marines
  Previous DOR for that grade
• Reduction Letter / Order must contain the COs
  Signature (Reserve CO only for Reservists)

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RESERVE PAY

• ANNUAL TRAINING

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Reserve Pay

• AT period does not exceed 15 days
• Not including AT run in conjunction with IDT
  or ADSW
• Ensure all personnel are enrolled in Direct
  Deposit
• Prepare Individual Orders
• Are In Progress Payments (IPP) via EFT for
  ACDUTRA reported properly

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Reserve Active Duty for Training

• Required Administrative Action
• Report IPP entries as required
• Modify orders when necessary
• Credit BAS where applicable
• Complete Travel voucher
• Travel Orders processed within 5 working days

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Reserve Active Duty for Training

• Example of Homesite AT
• Dep 1/1 Home Travel Rats
• Arr 1/1 HTC
• Arr 1/2 HTC RIKNA
• Dep 1/14 HTC RIKNA
• Dep 1/15 HTC
• Arr 1/15 Home Travel Rats

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Reserve Active Duty for Training

• Example of AT away from Homesite
• Dep 6/8 Home Travel Rats
• Arr 6/8 HTC
• Dep 6/8 HTC
• Arr 6/8 AT
• Dep 6/21 AT
• Arr 6/21 HTC
• Dep 6/21 HTC
• Arr 6/21 Home Travel Rats

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Reserve Active Duty for Training

• Example of AT away from Homesite
• Dep 6/8 Home Travel Rats
• Arr 6/8 HTC
• Dep 6/9 HTC Travel Rats
• Arr 6/9 AT
• Dep 6/21 AT
• Arr 6/21 HTC
• Dep 6/21 HTC
• Arr 6/21 Home Travel Rats

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Notice Of Eligibility(NOE)
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Notice of Eligibility

• Member received a Medical exam within 5 days and
  letter forwarded to CMC
• Member must re-certify every 30 days
• Transportation is provided to all appointments or
  member is reimbursed via travel claim
• Strength category 8 is assigned in the MCTFS

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Questions ??