Dr. Michael J. Kurtz, Assistant Archivist

1
Electronic Records PolicyWorking Group

• Dr. Michael J. Kurtz, Assistant Archivist
• Office of Records Services Washington DC

2
EGovernment Act of 2002

• Public Law 107-347, 44 U.S.C. Ch. 36, signed into
  law on December 17, 2002.
• Via budget guidance, OMB can further drive the
  utilization, interoperability and security of IT
  investments to
• advocate a more citizen-focused approach to
  current government-wide IT policies and programs
• establish an Office of Electronic Government in
  the Office of Management and Budget (OMB)
• formalize the establishment of a Chief
  Information Officers (CIO) Council
• support activities that OMB and the executive
  branch are already pursuing under the Presidents
  Management Agendas Expanding Electronic
  Government initiative.

3
Interagency Committee on Government Information

• Section 207 of the E-Government Act requires
  the Director of the Office of Management and
  Budget (OMB) to establish the ICGI.
• The ICGI will
• collaborate with stakeholders to identify ways to
  increase availability and use of government
  information and services
• conduct studies and submit recommendations to the
  Director of OMB and the Archivist of the National
  Archives and Records Administration (NARA)
• share effective practices for access to,
  dissemination of, and retention of Federal
  information

4
ICGI members

• Members
• Karen Hogan
• Deputy Chief Information Officer, Department of
  Commerce (co-chair)
• Glenn Schlarman
• Chief of the Information Technology Policy
  Branch, Office of Management and Budget
  (co-chair)
• Jonathan Womer
• Senior policy analyst at the Office of Management
  and Budget
• WG sponsors
• CGI
• Position/Sponsorship currently open
• ERPWG
• Lewis J. Bellardo, Deputy Archivist of the United
  States, NARA
• Web Standards sub work groups
• Bev Godwin, Director, FirstGov, GSA

5
ICGI Work Groups

• Categorization of Information, Eliot Christian,
  USGS
• Web standards, Bev Godwin, GSA
• Public Domain Directory
• Web Content Standards
• Electronic Records Policy, Michael Kurtz, NARA

6
Electronic Records Policy Working Group

• ERPWG Goal
• Develop recommendations and a timetable for
  implementation of those to the Archivist of the
  United States and the OMB Director for policies
  and procedures ensuring effective management of
  electronic records (Internet-based and
  otherwise).

7
ERPWG Objectives

• Identify barriers to effective management of
  Government information on the Internet and other
  electronic records.
• Identify common characteristics of temporary and
  permanent records generated by lines of business
  / sub-functions of the Federal Enterprise
  Architecture Business Reference Model
• Identify interim, realistic and useful tools for
  the creation and management of these records.

8
ERPWG Objectives ERA

• Identify longer term solutions compatible with
  the Electronic Records Archives.
• It is important that, for Government information
  on the Internet and other electronic records
  which have been appraised as permanent, ERPWG
  products and recommendations are compatible with
  directions being taken by the Electronic Records
  Archives.
• ERA will provide a set of collaboratively
  developed tools that can be used by Federal
  agencies to assist them in managing their records
  and transferring them to NARA.
• An ERA Program Management Office representative
  is a member of the ERPWG to ensure appropriate
  coordination.

9
Initial Work Plan Tasks

• Develop formal workplan for IGCI review and
  approval.
• Identify potential regulatory barriers to the
  effective management of Internet-based and other
  electronic records
• NARA regulations and guidance,
• OMB Circulars A-11 and A-130,
• GPEA,
• the Federal Information Security Management Act
  of 2002, and
• the Paperwork Reduction Act.
• Hold collaborative outreach sessions with
  stakeholders regarding barriers identified and
  proposed guidance topics that address those
  barriers.

10
Initial Work Plan Tasks, Contd

• Produce barriers report to inform guidance needs.
  
• Determine toolbox framework to address effective
  ERM in legacy and future systems.
• Determine common characteristics of records
  produced by the FEA BRM.
• Develop recommendations for Archivist and OMB
  Director.
• Produce toolbox contents.

11
ERPWG Agency Assistance

• ERM Toolbox
• Training on integrating RM into business
  processes
• NARA is conducting a modular re-design of its
  training program as part of the RMI
• Redesign will develop capability to deliver
  ERM-relevant modules via both leader-led and
  distance learning instruction methods under the
  ERM eGov Initiative.

12
Questions?

• Thank You!