Linking Up, Meeting Well, Meeting Needs

1
Linking Up, Meeting Well, Meeting Needs

• John Fennig, Ph.D.
• for IAAP Monthly Meeting
• February 3, 2005

2
About Meetings

• Meetings are your shop floor as managers,
  supervisors and team where lots of the work
  gets done

3
About Meetings

• Meetings are your shop floor as managers,
  supervisors and team where lots of the work
  gets done
• Meetings are what moves a team along both in
  production and in its development
  form-storm-norm-perform

4
About Meetings

• Meetings are your shop floor as managers,
  supervisors and team where lots of the work
  gets done
• Meetings are what moves a team along both in
  production and in its development
  form-storm-norm-perform
• Due to work personality differences among you,
  about 50 of you want more of them, and about 50
  of you want fewer or none at all!

5
About Meetings

• Meetings are your shop floor as managers,
  supervisors and team where lots of the work
  gets done
• Meetings are what moves a team along both in
  production and in its development
  form-storm-norm-perform
• Due to work personality differences among you,
  about 50 of you want more of them, and about 50
  of you want fewer or none at all!
• Salaries are the top expense item of any
  enterprise and meetings of some kind or other are
  the top activity of most people as they sell
  their time each day to the enterprise

6
About Meetings

• Meetings are your shop floor as managers,
  supervisors and team where lots of the work
  gets done
• Meetings are what moves a team along both in
  production and in its development
  form-storm-norm-perform
• Due to work personality differences among you,
  about 50 of you want more of them, and about 50
  of you want fewer or none at all!
• Salaries are the top expense item of any
  enterprise and meetings of some kind or other are
  the top activity of most people as they sell
  their time each day to the enterprise
• Meetings can cause operational results,
  understanding, confusion, joy, sorrow,
  relaxation, stress. They are how we link up and
  how we meet the needs of others!

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Exercise

• Worst meetings Ive been in/led and why
• Best meetings Ive been in/led and why

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Exercise
What are YOUR recommendations for meeting
well?
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Meeting Tips!

• Know what needs to get done in meeting (8
  reasons to meet!)

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Meeting Tips!

• Know what needs to get done in meeting (8
  reasons to meet!)
• ID the best form to get it done group meeting
  (synchronous in person, tele/video/webconference
  ), or routing of material (asynchronous), or
  shared workspace (blogs), or one on ones, or
  DIY/DITS

11
Meeting Tips!

• Know what needs to get done in meeting (8
  reasons to meet!)
• ID the best form to get it done group meeting
  (synchronous in person, tele/video/webconference
  ), or routing of material (asynchronous), or
  shared workspace (blogs), or one on ones, or
  DIY/DITS
• Best timing when next to do so, how
  frequently, what will DONE look like and when

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Meeting Tips!

• Know what needs to get done in meeting (8
  reasons to meet!)
• ID the best form to get it done group meeting
  (synchronous in person, tele/video/webconference
  ), or routing of material (asynchronous), or
  shared workspace (blogs), or one on ones, or
  DIY/DITS
• Best timing when next to do so, how
  frequently, what will DONE look like and when
• Agenda, or at least a to do list (an agenda
  you make for meetings with yourself. Also used
  for routings group actions in lieu of
  meeting.)

13
Meeting Tips!

• Know what needs to get done in meeting (8
  reasons to meet!)
• ID the best form to get it done group meeting
  (synchronous in person, tele/video/webconference
  ), or routing of material (asynchronous), or
  shared workspace (blogs), or one on ones, or
  DIY/DITS
• Best timing when next to do so, how
  frequently, what will DONE look like and when
• Agenda, or at least a to do list (an agenda
  you make for meetings with yourself. Also used
  for routings group actions in lieu of
  meeting.)
• Meeting roles dont DIY. The right technology
  - to run it, record it, play with it, improve it
  for next time

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Meeting Tips!

• Know what needs to get done in meeting (8
  reasons to meet!)
• ID the best form to get it done group meeting
  (synchronous in person, tele/video/webconference
  ), or routing of material (asynchronous), or
  shared workspace (blogs), or one on ones, or
  DIY/DITS
• Best timing when next to do so, how
  frequently, what will DONE look like and when
• Agenda, or at least a to do list (an agenda
  you make for meetings with yourself. Also used
  for routings group actions in lieu of
  meeting.)
• Meeting roles dont DIY. The right technology
  - to run it, record it, play with it, improve it
  for next time
• Food and fun

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180 Second Exercise

• ID your most frequent and most important
  meetings that you participate in and/or lead
• Decide which tips would help make these
  meetings even better
• Write down what you are going to do
• What, if anything would prevent this from
  working?

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Action Steps

• Use these tips!

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Action Steps

• Use these tips!
• Support each other as you build YOUR
  organization to be a place where you link well
  and meet well

18
Action Steps

• Use these tips!
• Support each other as you build YOUR
  organization to be a place where you link well
  and meet well
• Get and use DRI Consultings Meeting in a Box
  Tool via the web to help you meet well
  www.dric.com/iaap.htm

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Action Steps

• Use these tips!
• Support each other as you build TBS to be a
  place where you link well and meet well
• Get and use DRI Consultings Meeting in a Box
  Tool via e-mail to help you meet well
  www.dric.com/3mtbs