Overview of Federal Regulations for Federal Grants

1
Overview of Federal Regulations for Federal
Grants
2
Federal Regulations and Faculty Pay

• There are absolutely NO overloads allowed under
  Federal Awards.
• This rule applies to both the Academic Year and
  Maymester/Summer time frames.

3
Federal Awards

• Faculty cannot be paid more than 33 of their
  Academic Year salary during Summer/Maymester
  sessions if any combination of their pay is
  coming from a federal award.
• Faculty cannot be paid more than 2/9ths of their
  Academic Year salary during Summer/Maymester
  sessions from an National Science Foundation
  (NSF) award.
• You are not allowed to move funds from a grant to
  a department. However, you can move allowable
  expenditures from a department to a grant if the
  department incurred the expense on behalf of the
  grant in error.
• Personnel activity reporting is a requirement of
  all federal grants. All personnel activity will
  be supported by personnel activity reports (time
  and effort sheets).
• This form can be found on the Office of Office of
  Grants and Contracts website -
• http//www.kennesaw.edu/budgets/grants/PAGF.HTM
• These reports should be turned into the Office of
  Office of Grants and Contracts at the end of each
  semester, including summer semester no later than
  15 days after the close of the semester. Time and
  effort may also be done on a monthly basis.
  Monthly time and effort reports are due no later
  than 15 days after the end of the month.
• Each report must be signed and dated by the
  employee who performed the work and by the
  project director (or department chair if the time
  and effort is for the project director).
• It is the responsibility of the Project Director
  to return the completed personnel activity form
  to the Office of Office of Grants and Contracts.
  Any incomplete forms will be returned to the
  Project Director for completion.

4
OMB Circular A-21

• OMB - CIRCULAR A-21
• http//www.whitehouse.gov/omb/circulars/a021/a021.
  html

5
NSF Policy

• During Summer/Maymester you can be paid from your
  NSF award up to 2/9 of your academic year salary.
  Additionally, if you are being paid from ANY
  federal source during Maymester/Summer you can
  be paid up to 33 of you academic year salary
  (this includes all sources of summer pay
  including teaching and grant work). You can not
  be paid at a rate that would put you in an
  overload capacity (over 33). Overloads can not
  be paid from Federal awards this included summer
  and the academic year.
• National Science Foundation (NSF) Policy Index
  http//nsf.gov/bfa/dias/policy/index.jsp

6
Teacher Quality

• http//www.coe.uga.edu/teacherquality/
• Georgia's Teacher Quality Higher Education
  Program is a federally funded program under the
  Board of Regents of the University System of
  Georgia. It is funded through the United States
  Department of Education. This is part of the No
  Child Left Behind Act signed by President George
  W. Bush. We are the Title II, Part A, of Public
  Law 107-110. Funds are used to to enhance
  science, mathematics, reading, language arts, and
  social studies teaching at the elementary,
  middle, or high school level in public and
  private schools. This is the replacement program
  for the Georgia Eisenhower Professional
  Development Higher Education Program.Each fall
  a Request for Proposals is sent out to higher
  education institutions across the state for
  projects which are designed to enhance teaching
  at the elementary, middle or high school level in
  public and private schools. Proposals are also
  accepted for projects that are designed to
  improve undergraduate teacher education programs
  at colleges and universities. (from above
  referenced website)

7
Teacher Quality continued

• Money may be shifted from one of three
  categories to the other travel, additional
  costs and supplies as long as it is not more
  than 25 of an individual category. If you need
  to move more than 25, please contact the Teacher
  Quality Office. Personnel, support personnel,
  and participant costs may not be moved without
  permission from the Teacher Quality Office. (per
  standard award letter) The shift of any funds
  needs to be coordinated thru the Office of Grants
  and Contracts (Grants Office).
• All adjustments must be approved in writing (memo
  or email) from the funding agency unless within
  the above stated 25 rule.
• Standard indirect policy for Teacher Quality is
  8 of total direct costs, excluding supplies and
  materials.
• Funding Agency requires 50 match of awarded
  amount unless stated otherwise in the proposal.
• All expenses need to be submitted within 3 months
  of the scheduled workshops/training. If the
  workshops/training are given near the close of
  the grant, all expenses need to be posted in
  KSU's financial system by the end day of 6/30
  (last day of grant and last day of fiscal year).
• Additionally, if you are being paid from ANY
  federal source during Maymester/Summer you can
  be paid up to 33 of you academic year salary
  (this includes all sources of summer pay
  including teaching and grant work). You can not
  be paid at a rate that would put you in an
  overload capacity (over 33). Overloads can not
  be paid from Federal awards during the academic
  year or during summer.