Energy Emergency and Assurance Coordinators System

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Energy Emergency and Assurance Coordinators
System
Introduction Training for EEAC Regions
DOE Office of Electricity Delivery and Energy
Reliability (OE) National Association of
Regulatory Utility Commissioners (NARUC) National
Association of State Energy Officials
(NASEO) National Conference of State Legislatures
(NCSL) National Governors Association
(NGA) Public Technology Institute (PTI)
December 2006
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EEAC Intro Training

• Objectives
• Explain the purpose and composition of the EEAC
• Discuss how and when members should use the
  system
• Review member responsibilities
• Demonstrate the communication tools
• Address member questions about the program
• Meeting Presenters
• Kate Burke, NCSL
• David Terry, Stateline Energy
• Jeff Pillon, NARUC and NASEO
• Jay Hanna, OE/DOE

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Todays Meeting Topics

• The EEAC Membership
• Kate Burke, NCSL
• EEAC History and Responsibilities
• David Terry, Stateline Energy
• Communication Protocols
• Jeff Pillon, NASEO
• EEAC Communication Tools
• Jay Hanna, DOE OE (ISERnet)
• Next Steps for the EEAC

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The EEAC Membership

• Kate Burke
• NCSL Energy Policy Analyst

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EEAC Designation

• Knowledgeable and experienced in energy source(s)
• Petroleum
• Natural Gas
• Electricity
• One Primary and one Secondary designee per energy
  source per State and Territory (up to 6
  individuals)
• Provide assessment of State energy markets in
  event of a disruption, emergency, and on a
  regular basis
• Point of contact for DOE and industry in event of
  emergency

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Information Flow
Office of Electricity Delivery and Energy
Reliability (OE) Infrastructure Security and
Energy Restoration Division
States
Industry
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Primary and Secondary Coordinators

• Primary
• Initial point of contact during emergency
• Secondary
• Backup point of contact during emergency
• Both primary and secondary coordinators will be
  contacted in most cases
• Both primary and secondary coordinators can
  provide assessments, notifications,
  announcements, news
• Via email directly to OE
• Via email or listserv to a Coordinator(s),
  State(s), or region(s)
• Via bulletin board

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EEAC Member Knowledge Base

• Energy infrastructure, infrastructure capacity,
  and flows through that infrastructure
• Primary fuels and sources
• Markets
• Current information on supply, demand, and
  pricing
• Procedures for declaring emergencies and other
  applicable authorities that may aid in the
  response short of a declaration
• Key Energy Sector Contacts
• Other EEAC members listed for your State
  Territory consider meeting from time to time
• National Infrastructure Protection Plan, National
  Response Plan

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EEAC should be familiar with

• State Energy Emergency Preparedness Plans State
  Disaster Plans
• State Energy Profiles and Energy Flows
• Private energy sector contacts
• Industry
• Distribution companies
• Associations

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Organizations Involved
Federal Government
State Government
Homeland Security
State Legislature
Local Governments
Other State Governments
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• Any Questions?

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EEAC History and Responsibilities

• David Terry, Stateline Energy

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Some History

• Energy Emergency Management Information System
  called for in President Carters1977 National
  Energy Plan
• Comet e-mail pilot set up in 1979 which later was
  move to Dialcom.
• E-mail was invented in 1971

• Energy Emergency Information Coordinators (EEIC)
  1996
• EEIC largely focus on Petroleum and contacts with
  State Energy Offices
• Cooperative agreement between DOE (OEM) (EIA)
  and NASEO

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Improved Information Exchange

• Why do we need to do this?
• Energy markets are reacting faster
• States need better and quicker information
• More detailed understanding of problem
• Better information leads to better decision
  making
• Coordinated regional response
• Federal gtlt regional gtlt state gtlt local
• It is critical that information flows in both
  direction

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State Agency CoordinationEEAC -- State Points of
Contact

• State Energy Office
• Public Utility Commission
• Emergency Management
• Homeland Security
• Transportation
• Environmental
• Governors Office
• Legislators

State Organizational issues see
http//www.naruc.org/displaycommon.cfm?an1subar
ticlenbr7
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• Any Questions?

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Communication ProtocolWhat are the mechanics?

• Jeff Pillon
• Chair NASEO Energy Data and Security Committee
• Member NARUC Staff Subcommittee, Committee on
  Critical Infrastructure

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What type of event warrants communication with
the EEAC?

• Large scale event -- attack on the power grid,
  international oil disruption, major Ice storm,
  hurricane, etc. (the no brainier)
• Emergent problems -- spring gasoline change over
  causing a noticeable increase in terminals out of
  supply. Very cold weather and requests for
  driver hour waivers. Price spikes. Other
  indicators of stress on the systems ability to
  supply.
• Regional problem
• Statewide
• Only a small part of the state effected
• Routine summer and winter energy assessments
• Use in simulations and exercises.

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What type of information should be shared?

• Information that quantifies the size, scope and
  potential duration of the problem.
• Geographic area effected.
• Effects up and downstream in the energy
  supply/distribution system.
• Public statements made by state officials.
• Specific actions taken by state or local
  governments to mitigate impacts.
• Requests from industry for assistance and
  response
• In-state media reports that reasonability
  describe the problem
• Non-proprietary. (E-mail is not secure)

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How should the EEAC list be used?

• DOE may request information from a state in which
  they have reports of energy problems.
• States may request information from DOE on an
  event particularly international events that may
  be effecting energy supply and price.
• States should use the list to communicated
  regionally. Often problems are not limited to a
  single state.
• Too much information is often better than little
  or no information, but not always.
• If in doubt use the list. A brief message can go
  a long way.
• Everyone is busy in a shortage, but
  communications is key.
  
  

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When should I send information out to the EEAC?

• When market indicators suggest the potential for
  supply problems and monitoring will be stepped
  up.
• An event occurs that effects energy supply/demand
  or price. (Hurricanes Midwest 9/11)
• An energy emergency or state of disaster is
  declared which effects energy supply.
• An international event occurs that effects energy
  supply. (DOE should communicate its analysis to
  states)

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EEACs Responsibilities

• You must be a creditable and timely source of
  information.
• If you dont have the answers, you need to be
  able to get the answers quickly from preexisting
  contacts in state government.
• You should know and meet with others in your
  states who are on the EEAC list.
• You should check the EEAC website (ISERnet)
  regularly for posting on the bulletin boards and
  add additional information as warranted.
• You should exercise the list periodically by
  sending status information to regional states,
  (get in the habit).
• Periodically check your contact information on
  the list. If its not current you should directly
  update it and make sure other contacts in your
  state are current.
• Make sure you know the EEACs in your region.
  Have their names and number on your emergency
  contact list. Dont rely solely on the web site.
  (Have a paper copy)

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How do I Communicatewith the EEAC?

• Go to the web site at www.oe.netl.doe.gov/iserne
  t
• Login using your user ID and Password.
• Decide who you should be sharing the information
  with, DOE, immediately adjacent states, the
  region.
• Select the group that you want to share the
  information with.
• Prepare a brief summary of the nature of the
  problem what you have done to verify the
  information, estimate how long it might last if
  you have any basis for the duration.
• Send the e-mail to the selected group and/or post
  the information to the bulletin board on the web
  site.

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What do I do if I get a message from another
EEAC?

• If you have any information to lend further
  insights to the problem respond to all that
  received the message.
• If the message was sent to the full list you
  should exercise judgment as to whether or not
  respond to all.
• Indicate whether you are or are not seeing
  similar problems in your state. It useful to
  know when others are seeing a problem and your
  state is not.
• Verify the information - do not rely solely on
  your own personal knowledge. Maybe the matter
  has not yet come to your attention.

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• Any Questions?

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EEAC Communication Tools

• Jay Hanna, DOE OE

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EEAC Communication Tools

• ISERnet Website
• Public access
• Restricted access
• EEAC Member Database
• Email Listservs
• Regional
• EEAC-wide
• Bulletin Board

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Tour of ISER Web Sites for EEAC MembersISER
public web sitehttp//www.oe.netl.doe.gov/ISERn
et secure, password-protected web site
https//www.oe.netl.doe.gov/isernet/login.aspx
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Other Communications Issues

• Privacy of EEAC information
• Attachments and security considerations
• Communicating without internet access

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• Any Questions?

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Next Steps for EEAC Members

• If you have not yet logged in to the site LOG
  IN
• Print out state and regional contact info
• Check edit your User Information on the site
• Training workshop materials on EEAC site
• Catch up with those in your state that missed
  training
• Energy assurance exercise for states
• Expanding the EEAC
• Other DOE/OE programs for states territories
• State Energy Assurance Plans emergency response
  plans and protection of critical Infrastructure
• Assistances to State Local Stakeholder Groups
• Cost Recovery Projects
• Natural Gas curtailment study

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Closing
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Contact Information

• Diane Shea, NASEO
• 703.299.8800, ext. 11
• dshea_at_naseo.org
• Jeff Pillon, NASEO
• 517.241.6171
• jpillo_at_michigan.gov
• Kate Burke, NCSL
• 303.856.1404
• kate.burke_at_ncsl.org
• Miles Keogh, NARUC
• 202.898.2217
• mkeogh_at_naruc.org

• Alice Lippert, DOE OE
• 202.586.9600
• alice.lippert_at_hq.doe.gov
• Jay Hanna, DOE OE
• 304.285.4482
• joseph.hanna_at_netl.doe.gov
• David Terry, Stateline Energy
• 703.395.1076
• dterry_at_statelineenergy.org
• Kara S. Colton, NGA
• 202.624.7878
• kcolton_at_nga.org
• Ronda Mosley, PTI
• 937. 667.4142
• rmosley_at_pti.org1