Capacity Development Strategies for capacity development process.

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Capacity Development Strategies for capacity
development process.
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The Capacity Assessment Framework is composed of
three dimensions

• Points of Entry a countrys capacity resides on
  different levels enabling environment,
  organization and individual and thus needs to
  be addressed across these levels.
• A capacity assessment team selects one level as
  its point of entry, and may zoom in or zoom
  out from that level as needed.
• (Capacity assessments at the individual level are
  generally conducted within the context of an
  organizational assessment as such, they are not
  addressed in detail in the Practice Note on
  Capacity Assessment or this Users Guide.)
• Core Issues Not all of these issues will
  necessarily be analyzed in any given assessment,
  but they provide a comprehensive set of issues
  from which a capacity assessment team may choose
  as it defines its scope
• 1) leadership
• 2) policy and legal framework
• 3) mutual accountability mechanisms
• 4) public engagement
• 5) human resources
• 6) financial resources
• 7) physical resources
• 8) environmental resources. The issue of human
  rights serves as an overlay on any capacity
  assessment.

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The Capacity Assessment Framework is composed of
three dimensions

• Cross-Cutting Functional Capacities Specific
  functional capacities are necessary for the
  successful creation and management of policies,
  legislations, strategies and programmes.

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Assess Capacity Assets and Needs

• Understand that capacity assessment is a set of
  activities, not a solution
• Leverage the framework as a point of departure
  for a capacity assessment it is flexible and
  needs to be adapted by the assessment team to
  suit its specific needs/context
• Select one cross-section to all 100
  cross-sections once a point of entry has been
  determined, a core issue(s) or a cross-cutting
  functional capacity(ies) can serve as the primary
  driver of a capacity assessment
• Go into more depth on any given cross-section
  split Budget, Manage Implement into three
  sub-capacities
• Formulate questions as appropriate develop
  additional questions break down questions
  provided into more sub-questions
• Customize according to how much time is allotted
  for a given project one week assessment or a
  three-month assessment

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Assess Capacity Assets and Needs

• Define desired capacities prior to undertaking
  the assessment, as they do not emerge from a
  capacity assessment
• Do not necessarily expect surprises from the
  assessment, but rather confirmation and consensus
• Consider capacity assessment as a dynamic,
  ongoing process not a one-time event
• Leave prioritization of investment until after
  the assessment of capacities has been completed

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Capacity Assessment
UNDP Jordan- CAP 2015 Project Assessing and
Strengthening National Capacities for
Implementing and Monitoring the MDGs and Gender
Equality
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Mission Terms of ReferenceMobilize and Design

• Initiate the capacity needs assessment for issues
  related to planning and monitoring in the context
  of the MDGs
• Agree on outline of capacity development
  programme
• Clarify objectives and expectations with primary
  clients
• Identify and engage national/local stakeholders
  throughout the process design, assessment and
  summarization/interpretation to ensure ongoing
  success

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Purpose of Capacity Development Initiative

• Assess Capacity Level
• Once the objectives of the assessment have been
  articulated, the assessment team defines the
  scope and scale of the capacity assessment.
• Enhance the overall effectiveness and efficiency
  of planning processes in the context of the MDGs
• Basic Premise
• Conduct the Capacity Assessment
• Viable capacity development strategies nurture
  and reinforce existing capacities. The capacity
  assessment uses existing capacities as the
  starting point, and throughout the process,
  identifies capacity needs against pre-determined
  desired capacities.
• Build on earlier interventions
• Based on an initial needs assessment
• Learn from previous experiences
• Targeted to improve work processes and enhance
  staff capacities

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Methodology of the Rapid Capacity Needs Assessment

• Review mission of MOPIC/MOSD and undertake a
  brief analysis of capacity needs through
  interviews, desk review of documentation,
  previous reports, etc.
• Assess current capacities to assume planning
  functions
• Identify gaps in capacity and how they should be
  addressed
• Assess the effectiveness of coordination/
  information dissemination within departments and
  other ministries
• Identify capacity needs related to planning
  processes.

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The Planning Cycle
line ministries and govt agencies prepare a list
of the sectoral devpt projects
assessment of the projects for final selection
(joint committees)
Compilation into an overall development plan
Reduction of duplication of impact for
prioritization
Consensus building with stakeholders

• Filters
• within overall vision policy
• technically financially sound
• secure financing
• impact analysis and sustainability
• others

Resource mobilization
Monitoring and evaluation
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Summarize and Interpret Results

• Solid planning process constrained by the lack of
  adequate funding and the impact of external
  factors
• Difficulties faced in coordinating between
  different sectoral line ministries and
  governmental institutions
• Cross-cutting Capacity Limited capacities for
  planning in sectoral line ministries and
  governmental institutions
• Weak institutionalization of the planning
  process
• Core Issues Leadership Fragmentation in project
  identification and selection processes, as well
  as weaknesses in project performance evaluation,
  programme impact evaluation and project
  monitoring
• Core Issue-Enabling Environment Limited
  institutionalization of training gained or
  retention or follow-up on training impact and
  effectiveness.

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Define Capacity Development Strategies Define
capacity development strategiesDefine progress
indicators (for capacity development strategies
and capacity development)Cost (for capacity
development strategies and capacity development)

• Areas for Capacity Improvements-General
  Observations
• Linking projects to the MDGs and policies
• Participatory planning
• Prioritization of needs and projects
• Key performance indicator setting/ baseline
  indicator setting
• Project management, including institutionalization
  of accountability measures
• Monitoring
• Evaluation of projects/ (social) impact
  assessments different types of evaluation
  documentation of lessons learned and best
  practices

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Capacity Development Strategies

1. Capacity Diagnostics Needs and capacity
   assessments, measurement and monitoring, advisory
   services, local RD...
2. Knowledge Services and Learning Large group
   training, technical and tertiary education,
   on-the job skills transfer, focus groups
3. Leadership Development One-on-one coaching,
   mentoring, management skills development
4. Institutional Reform and Change Management
   Results-based management, performance management
   systems, functional reviews, PAR in transitions,
   procurement services
5. Multi-Stakeholder Engagement Processes Process
   facilitation, institutional twinning, e-networks,
   community dialogue spaces, integrated planning
   and problem analysis...
6. Mutual Accountability Mechanisms ME processes,
   social watch, peer and partner reviews
7. Incentive Systems Salary supplements, non
   monetary benefits, pay and compensation

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Characteristics of Capacity Development Strategies

• They take a systemic approach to the capacity
  assets and needs in a country,
• They require the engagement of multiple
  stakeholders, often across sectors, for
  integrated development
• They seed and support longer-term endogenous
  processes, and hence entail a mapping and
  understanding of endogenous capacities
• They guide and systemically strengthen specific
  skill sets in a results-based management approach
  (be it in a local and national setting)
• They facilitate information and knowledge sharing
  in the public domain, particularly to facilitate
  innovation and engagement on the political
  economy.

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Areas for Capacity Improvements General
Observations

• Linkages of sectoral interventions to other
  sectors
• Resource mobilization, including communication,
  proposal writing and project design, presentation
  and negotiation. This should extend to tailored
  training on bilateral cooperation
• Enhancing partnerships with the private and civil
  society sectors

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C2015/UNDP/Govt PA Planning Processes Flowchart
Rapid Brief Capacity Needs Assessment
ACTION PLANS
Assess capacity needs
Integration of MDGs into planning processes
Assess training conducted
Outline of capacity development manuals and
how-to-guides
Enhance the effectiveness of planning processes
related to the MDGs/national Plans
Assess coordination mechanisms
Manuals/how-to-guides for strategic planning,
ME.
Pilot testing
Refinement
Review departments roles responsibility
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Expected Outcomes of the Capacity Development
Intervention
TEAM WORK
ACTION PLANS
Reduce time and duplication
Improve work processes
Use resources efficiently
Capitalize on staff capacities
Institutionalize Capacity Development plan
Enhance staff capabilities
Learning
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Strategic Planning Processes
Gender mainstreaming
National plans, MDGs, SHD, context
Sectoral linkages
Identification of existing situation
Definition of objectives
Monitoring Evaluation
Planning Processes
Identification of options
Prioritization filtering
Planning of Execution
Selection of options
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Project Cycle
Planning Processes
Project Cycle
Results based management
Problem tree analysis
Project identification and selection
Time planning
The logical frame matrix
Impact assessment
Monitoring evaluation
Indicators definitions
Reporting
project costing and budgeting
Gender mainstreaming
Stakeholders analysis
Capturing best practices.
Project Planning
Performance Indicators
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Aid Coordination (Desired but will not be
included in the manual)
Planning Processes
Partnership building
Project Cycle
Proposal writing
Presentation skills
Aid Coordination
Negotiation skills
Problem Solving
Communication skills
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Define Progress Indicators

• Define indicators for capacity development
  strategies output
• Define indicators for capacity development
  outcome
• Determine baselines and set targets for each
  indicator

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The Results Chain from UNDP Handbook on
Monitoring and Evaluating for Results