First steps

1
First steps

• Margaret Procter
• Liverpool University Centre for Archive Studies
  (LUCAS)
• NWRAC 22 Nov 2002

2
Today

• Prepared to give time to the issues
• An appreciation of the importance of RM
• Appreciation of the consequences
• Newspapers, tv, in-house
• Awareness of processes
• Awareness of help and guidance available

3
On the way home some questions

• Where does responsibility for information lie in
  my organisation?
• Can existing structures help?
• Are individuals aware of responsibilities?
• DPA awareness, FoI awareness?
• Is there e-record training?
• Is the regulatory environment obvious?

4
Tomorrow morning desk work

• Existing policies trawl intranet/directories
• Information, records, data protection FoI
  e-commerce, e-government
• Who owns them?
• Check/establish your contacts
• Legal
• IT
  
• Library/information service

5
Coffee break

• walkabout
• the environment matters
• tiles, personal files, boxes, desks
• how do people find records/information?
• where do they put them, and when?
• how many are reinventing the wheel?

6
Surfing

• PRO Records Management
• LGA guidance
• RMS list of consultants survey
• FoI model action plans
• FoI Code of Practice
• National Audit Office

7
Send for (or download) from PRO

• Good practice in Office 97
• Information surveys
• File creation
• Retention schedules
• Health and safety
• Financial records
• Personnel records
• Buildings records

8
Send for

• dataprotection.gov.uk gt education and training
• Barrys Bad Data Day
• The Plumstones
• Annual report summary
• Using the law to protect your information
  (leaflet)
• Online seminars to download

9
Download FoI guidance

• Model action plans for compliant RM
• Local government
• Central government
• HE/FE
• Police authorities
• Lord Chancellors Code of Practice
• Publication schemes
• Local government
• Central government

10
Send for

• Managing your organizations records Elizabeth
  Parker (Lib Assoc, 14.50)
• BS 15489
• A management guide to BS 15489
• Practical implementation of BS15489

11
And so to lunch
Records management the art of the possible
12

• Any questions?