ASYCUDA MIgration Project Dhaka NBR

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ASYCUDA Migration Project National Board of
Revenue (NBR) Dhaka, 3 July 2001
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ASYCUDA migration in NBR

• BACKGROUND

CURRENT SITUATION
IT PROJECTS
ASYCUDA overview
CONCLUSIONS
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ASYCUDA migration in NBR

• BACKROUND

• ASYCUDA project (1992-96)
• NBR as an IT greenfield,
• Creation of operative tariff, new Customs form,
  closed loop,
• Introduction of ASYCUDA v.2 in DCH and CCH,

• Decentralised management of ASYCUDA (96-00)
• Decentralised IT expertise,
• IT as a tool only,

• CAM1 project (99-02)
• Streamlining Customs documentation and
  procedures,
• Use of risk management and post-audit methods,
• Increase the use of Information Technology,

• ASYCUDA migration project (01-02)
• Executed by UNCTAD as a component of CAM1,

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ASYCUDA migration in NBR

• CURRENT SITUATION

• International trade
• Changing environment,
• Electronic nature,
• International standards (documentation,
  processes-WCO),

• ASYCUDA Technical assistance programme
• Primary objective Trade facilitation,
• More than 80 participating countries,
• Regionalisation strategy,

• ASYCUDA
• Developed with cooperation from many Customs
  administrations,
• Fully compliant with WCO, WTO, UNTDED and other
  international standards,

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ASYCUDA migration in NBR

• IT projecTS

According to Pyramid, an IT and telecommunication
consultancy, 75 of project fail

• IT considered as a necessary evil (no strategic
  standing),
• No/lack of coordination by contracting
  organisations,

Academics and Business community say

• Investment in IT works best when it goes hand in
  hand with organisational change,

According to Erik Brynjolfsson, economist at MIT

• Investment in IT and organisational investment
  complement each other each feeds the return on
  the other,

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ASYCUDA migration in NBR

• UNCTAD support

Project inputs
Capacity building
Remote and online support
New releases as they become available
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ASYCUDA - General overview
Goods Arrival
Direct Carrier Input Goods storage Transit,
transhipment
Lodgement
Direct Trader Input Customs Input EDIFACT (CUSDEC)
Warehousing
Payment of duties
Cash, cheque, credit, Pre-payment
Release of goods
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• ASYCUDA is a complete and fully integrated
  Customs computer system.
• The ASYCUDA interface makes operation easier
  for the user by -
• Presenting the system to the user in the form of
  task specific modules...
• designed for the needs of an office or of a
  particular grouping of functions.

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ASYCUDA system modules are grouped into main
three types, according to function - General
office User modules Specialist office User
modules System maintenance and reporting
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MODCBR
1. Module MODCBR is the Customs general
(Branch) office module and the central part of
the ASYCUDA system. MODCBR is for Customs
data entry, declaration processing and general
controls. 2. Module MODBRK is the general
office module for Customs brokers or declarants -
to prepare and present declarations to Customs by
Direct Trader Input(DTI).
MODBRK
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General User Modules

• Customs Declarations
• Data capture and validation
• Calculations, messaging on Customs controls
• Storage of data and declaration registration
• Selectivity, inspection routing and reporting of
  inspection result
• Assessment, delivery

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General User Modules

• Customs Declarations
• Data capture and validation
• Calculations, messaging on Customs controls
• Storage of data and declaration registration
• Selectivity, inspection routing and reporting of
  inspection result
• Assessment, delivery

• Linked Functions
• Manifest details cargo discharge
• Duties and taxes payable or paid
• Selectivity controls - process routing and
  nomination of examiners
• Stock records for suspense procedures
• Management information

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General User Modules
This module has similar (but restricted) data
entry and declaration processing functions to
MODCBR. MODBRK is used for Direct Trader Input
(DTI).
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General User Modules

• Used in the Custom Broker or Declarants
  office-
• To prepare and present Customs Declarations
• Data capture and validation
• Calculations, messaging on controls
• Storage of declaration data
• and subject to Customs agreement on acceptable
  processing flows
• Registration and/or Assessment
• Payment and release

Processes where a Customs Server connection is
not necessary
Customs Server connection is required for these
processes
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• ASYCUDA specialist modules are dedicated to
  specific Customs functions.
• MODCAR - Carrier or Manifest module
• MODACC - Accounting module
• MODSEL - Selectivity Controls module
• MODTRS - National Transit module
• MODSDI - SAD Deferred Input module

MODCAR
MODACC
MODSEL
MODTRS
MODSDI
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Specialist User Modules
MODSEL - Selectivity Controls Module

• Selectivity is the selective inspection of
  transactions - either by physical examination or
  check of documents
• ASYCUDA allows the channeling of declarations
  to four processing lanes, nominated by colour -
• Red lane for physical check
• Yellow lane for documentary check
• Blue lane for the option of post import/export
  audit or
• Green lane for release

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Specialist User Modules
MODSDI - SAD Deferred Input Module
Module MODSDI is used for input anddata
validation of declarations initially processed
through a non-computerised office. This allows
for an effective check of the calculations and
the other details of the manually processed
declaration.. .. and incorporates the data into
the ASYCUDA database to facilitate reporting and
statistical extractions

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• Additional ASYCUDA modules are used for the
  setup of the system, (National and Office
  configuration modules), and for system
  maintenance and statistical reporting.
• Module MODCHQ is used to maintain the systems
  reference tables and gives access to standard
  statistical extracts.

MODCHQ
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Maintenance Reporting
MODCHQ - Customs Headquarters Module

• The module called the Headquarters Module is
  used to set up and to maintain the ASYCUDA
  systems reference tables.
• The reference tables contain
• the standard international codes, such as the HS
  Tariff, country and currency codes
• national codes, such as office, broker/declarant
  and company codes and
• calculation data, like rates of currency
  exchange, duty and tax rates, special exemptions
  and concessions.

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Maintenance Reporting
MODCHQ - Customs Headquarters Module
The headquarters module also gives quick access
to standard statistical extractions from the
ASYCUDA transaction database. Standard reports
give a choice of views of the statistical
database. If the preprogrammed views or reports
are not sufficient in certain circumstances, SQL
queries may be run from the ASYCUDA interface.
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Maintenance Reporting
MODCHQ - Customs Headquarters Module
Name of view Ordered and
totaled by Customs Database Countries/Products
Country Products/Countries Product
s Financial Database Duty/tax
Account Duty/tax Country Duty/tax
Product Duty/tax Customs Procedure Economic
Database Importer/Exporter/Country Importe
r/Exporter/Product List of
Companies/Country List of Companies/Product
Loss of revenue (preferences and concessions)
- by budget codes, company, commodity and
country.
Standard Reports
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.. Closely linked to modules for Accounting,
Selectivity, National Transit and Cargo
Manifesting controls..
MODCBR
MODACC
The General Office Modules, for Customs and
Customs Brokers
MODBRK
MODSEL
MODCAR
MODTRS
MODSDI
For deferred data input
MODCHQ
.. and Systems maintenance statistics
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Conclusions
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Conclusions
Fast pace of changes and increasing e-nature of
international trade

• Reform is necessary, and is a continuous process,
• International standards need to be adopted,
• IT should become a strategic tool MIS as a
  specific wing in NBR ?

Short timeframe for the project and scope of
change makes cooperation between all stakeholders
and timely delivery of outputs a must
Measures towards long term sustainability of
reformed and automated processes required early
in the project
Should the above be recognised and accepted by
all stakeholders the benefits from the ASYCUDA
migration project and the associated reformed and
modernised documentation/processes will be
increased and felt over the long term.
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Thank you for your time UNCTAD and ASYCUDA web
sites are available at www.unctad.org www.asycud
a.org