Introducing the eKSF Online Tool

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Introducing the e-KSF Online Tool

• A joined-up approach to staff development, based
  on the KSF

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Why did we develop an on-line tool for the KSF?
How to roll out the KSF to large numbers of staff
quickly and cheaply - without the ESR?
How to cope with potential changes to the KSF
over time?
How to make the KSF live?
How to monitor the usage levels of the KSF? (and
CHI reporting)
How to collect data and make sense of it at
organisational and national levels?
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Features of the e-KSF tool

• Developed in partnership with DoH
• Free at point of use for NHS Organisations
• Available to use NOW
• A single database, with access for all staff
• Future-proof project links to the ESR
• Web-based, so no need to install new software
• Supports all elements of the KSF development
  process, including creation of PDPs
• Secure and unique logins users only see the
  information theyre allowed to
• Can be linked to other staff management systems

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e-KSF Core Processes
Get Post Outline
Local and national libraries
Joint approval process for new outlines
Assign to staff
Plan the review
(Face-to-face discussions)
Evaluate learning
Record the review
Create PDP
(Real-world learning)
Link to database of learning activities
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A few screenshots
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Now roll-out version
Add other documents to post outline
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Capture work histories - transferable
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Access previous reviews
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Read about the changes
Track non-post progress
Refined sign-offs
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Organisational objectives
Optional objective-setting module (non-KSF)
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Living PDP
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Some of the benefits of the e-KSF

• To NHS organisations
• No cost!
• Structured method of capturing development needs
  better use of training budgets
• A driver of IT skills development
• Link to NVQs
• Minimise paperwork a ready made set of
  processes to start with

• To staff
• A transparent, partnership process
• Ensures equality of opportunity
• Always accessible and secure
• Build up records of work and learning
• More focused development and a reason to develop

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Roll-Out Activities
Make sure your organisations is registered on
e-KSF
Agree use of e-KSF with your SHA, board, IT dept
Arrange training for KSF leads/steering
group/superusers
Identify a local e-KSF administrator
Arrange training for e-KSF administrator
Ensure your IT resources can run the e-KSF
Decide how to collect data about users one-off
upload or integration?
Agree training plan for the organisation
Arrange training for trainers
Identify a roll-out schedule (which staff, when)
Set up organisational data and preferences
Cascade training to users
Collect data about users names, email
addresses, who manages whom
Upload data to the e-KSF tool
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Training Materials Available

• E-KSF brochures for organisations and staff
• Train the trainer workshop slides
• Process crib sheets
• Quick start guide for managers
• Demo walkthrough guide for trainers
• SHA implementation pack
• Trust roll-out activities
• IT briefing documents

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Supporting you through the implementation of e-KSF

• We can set up organisations and local/SHA
  administrators now mail support_at_e-ksf.org
• Train the trainer sessions arranged by SHAs?
• Integration with local systems?
• Updated roll-out materials available now
  (www.e-ksfnow.org website)
• Support desk primed to deal with queries (via
  support button on e-KSF tool)
• What else do you need?