Electronic Periodicals Management Department

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Electronic Periodicals Management Department

• Town Forum May 17, 2005

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What is it?

• Centralized unit located in CTS
• Serving all units except Law but will do ERM work
  for Law
• Bringing together expertise from the former
  Periodicals Section in CTS and HSLs Collection
  Management Services Department (CMS)

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Who Are We?

• Co-heads Susan Davis and Cindy Hepfer
• Librarian Daisy Waters
• SL-2s
• Wynette Garrett
• Susan Prefontaine
• Janice Sypniewski
• Librarian Craig Dowski (.25) from Catalog Dept.

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Who does what?

• Cindy
• CONSER authentication original, copy and derived
  cataloging including access and holdings
• Library wide announcements
• Documenting decisions/procedures
• Troubleshooting/problem solving
• License negotiation, registration
• Serials Solutions updates
• HSL expert
• SCAC member, handling ScienceDirect info for SUNY

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Who does what cont.

• Susan
• Copy cataloging including access and holdings
• License negotiation, registration
• ERM point person
• Acquisitions (orders, financial)
• Serials Solutions updates
• Troubleshooting/problem solving
• Public presentations
• Official personnel stuff (e.g. timesheets)

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Who does what cont.

• Daisy
• License negotiation, registration
• Point person for license records in ERM
• Copy and derived cataloging including access and
  holdings
• Troubleshooting/Problem solving
• Working on achieving continuing appointment ?

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Who does what cont.

• Craig
• Original cataloging
• Non-STM materials (Cindy doing STM)
• Consulting on cataloging questions
• Working on achieving continuing appointment ?

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More on who does what

• Susan Prefontaine
• Handles A-E (titles)
• Wynette Garrett
• Handles F-M (titles)
• Janice Sypniewski
• Handles N-Z (titles)
• Each will work with every package provider

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• Copy cataloging
• Adding and maintaining holdings
• URL checking
• Updating Serials Solutions
• Inputting Resource records into ERM
• Identifying bibliographic changes
• Identifying titles we are entitled to access

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Accomplishments

• Reorganized office space
• New performance programs for SL-2s 4
• Added records to BISON for additional Science
  Direct, Lippincott, Williams Wilkins (Ovid)
  titles
• Began review of miscellaneous e-journals
• Separate records and holdings check

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More activities

• New problem report form and email account
• Set up/checked more than 550 e-only journals for
  HSL
• Review of Ingenta Connect titles
• Began implementation of Electronic Resource
  Management System
• Began to authenticate CONSER records

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Upcoming Plans

• Complete ERM records for system-wide e-resources
  by end of June
• Continue review to create separate BISON records
  where e-access is on print
• Review additional publisher lists to ensure
  access and add/delete/change records as needed
  (Springer, Blackwell, TF)
• Work with HSL, ASL, Music Poetry on renewals
  cancellations

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The work never ends!

• Close orders on print records for now e-only
  subscriptions, create OPRs on e-record
• Input remaining e-resources into the ERM
• Unit funded databases
• Individual e-journals (many thousands)
• Identify records not fully cataloged
• Ongoing holdings URL troubleshooting as well as
  bibliographic review for Aleph

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How to Contact Us

• Ejournal problem report
• Via StaffWeb (our roles/reference services/forms)
• http//libweb.lib.buffalo.edu/sw/forms/ts/ejournal
  problem.htm
• Via CTS website (electronic forms/electronic
  journal problem form)
• Email account (administrative)
• libejn_at_buffalo.edu

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We weIcome in person contact

• Call us at 645-2784
• Email us individually
• Susan-unlsdb Cindy-hslcindy
• Daisy-dpwaters Sue P-sprefont
• Wynette-wgarrett Janice-jls78

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Questions???

• Thank you.