Financial Management

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Financial Management Line Of Business FY 2006
Kick-Off Meeting
February 8, 2006
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Agenda
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Outcomes

• By the end of this meeting, the group should
  understand the following
• The updated FMLOB vision, goals, and framework
• The FMLOB work streams, deliverables, and
  timelines
• The FMLOB overall organizational structure and
  task groups and their roles and responsibilities

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FMLOB Vision and Goals
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FMLOB/FSIO Recent Developments

• On December 16, 2005 Linda Combs, Controller,
  OMB, released a memo addressing the following key
  changes for the Financial Management Line of
  Business and the Financial Systems Integration
  Office

• FMLOB vision and goals
• Critical milestones for achieving vision and
  goals
• FMLOB governance structure
• JFMIP realignment status
• Agency expectations

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FMLOB Vision Framework
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FMLOB Value Proposition

• Possible FMLOB Benefits Include
• Increased ability to focus on analytics and
  management instead of transactional system
  coordination
• Reduced licensing and integration costs
• Reduced operations and maintenance costs through
  combined services
• Reuse of hardware, software and infrastructure
• Broader agency choices for obtaining services
• More standardized operations across bureaus and
  agencies
• Active Participation in the FMLOB Gives Your
  Agency
• Decision making ability in a process that will
  impact your agency
• Assurance that your agencys needs are considered
  in the development of final standards and
  migration policies
• Insight that can influence your long-term
  financial systems planning
• Access to important information early in the
  process

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Agency Roles and Responsibilities
Partner Agency
Task Group Chair
Agency Representatives

• Role
• Be an active participant in FMLOB FY06
  activities
• Responsibilities
• Provide subject matter experts that meet
  requirements specified in work streams
• Sign Memorandum of understanding between your
  agency and GSA
• Provide requested funding contribution outlined
  in the MOU
• Respond in a timely manner to requests for data
  and/or review of work products

• Role
• Task Group Leader
• Responsibilities
• Provide day-to-day management of task group tasks
• Ensure tasks are completed on schedule
• Manage meeting schedule and track attendance
• Plan and oversee task group meetings
• Manage communications across the group
• Attend task group leader meetings
• Report status to CFOC Transformation Lead

• Role
• Be an active contributor to task group
  activities
• Responsibilities
• Attend and actively participate in all task group
  meetings
• Ensure agency decision makers are aware of
  project status and key issues impacting your
  agency
• Ensure SMEs attend task group meetings when
  needed
• Provide agency documentation or other relevant
  information when needed

Note Contractor Support will be dedicated to
each task group.
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FMLOB FY 2006 Work Streams
Work Stream
Project Description
Develop a series of measures (i.e. cost, quality,
timeliness) to assess the major service areas
offered by a financial services organization
(e.g. Center of Excellence).
Performance Measures
Develop guidance for shared services centers and
agencies migrating to a shared service center.
Guidance will address COE menu of services, rules
of engagement, public vs. private solution
comparison, SLA templates, migration risk areas,
etc.
Migration Planning Guidance
Develop a standard set of business practices for
core financial management functions (funds,
payments, receipts, reporting) to be adopted by
all federal agencies.
Business Processes
Develop a common government accounting code
structure, including an applicable set of
definitions, which all federal agencies new
financial management systems must adhere.
Common Government Accounting Code
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High-Level FMLOB Timeline
Jan 2006
Feb 2006
Mar 2006
Apr 2006
May 2006
Jun 2006
Jul 2006
Aug 2006
Sep 2006
Kick-Off 2/8
Draft Measures Completed 3/3
FMLOB Planning
Final Measures Completed 3/31
Develop Performance Measures
Final Guidance/ Templates Released 3/31
Develop Migration Guidance
Data Objects/ Process Models Draft Completed 7/07
Standard Processes Final Completed 9/30
Standard Processes Draft Completed 3/31
Standardize Business Processes
CGAC Transition Report Completed 9/29
Sponsor Vision Report Completed 4/13
Project Plan Completed 1/26
Final CGAC Elements Definition Completed 6/15
Straw man CGAC Completed 4/13
CGAC Project Findings Briefing Delivered 9/29
Develop Common Government Accounting Code
Monitor and Communicate LoB Progress/Status
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FMLOB PMO Structure
FSIO Oversight Team
FMLOB PMO
CFO Community Outreach
Software Performance/ Functionality
CGACTG
BPTG
Performance Measures (Review Only)
Migration Planning (Review Only)
FTG
RTG
PTG
RPTG
BPTG Sub-Task Groups

• BPTG Business Process Task Group
• Standardization of core business processes
  (Funds, Receipts, Payments, and Reporting)
• CGACTG Common Government Accounting Code Task
  Group
• Development of common government accounting code

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Task Group Skill Sets

• Business Process Task Group (BPTG) Skill Set
• Knowledge of
• Financial management business processes
• Cash management and debt management
• Financial reporting
• Agency FM Program
• Various types of funds (i.e. revolving,
  appropriated, trust, etc.)

• Common Government Accounting Code Task Group
  (CGACTG) Skill Set
• Experience and Expertise in
• Implementing government accounting systems
• Implementing a common Agency-wide accounting code
  structure
• Implementing financial systems with defined
  common accounting code
• Financial reporting

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Performance Measures Work Stream
Project Description Develop a series of measures
(i.e. cost, quality, timeliness) to assess the
performance of those services.

• Measures will address the major service areas
  offered by a financial service organization (e.g.
  Center of Excellence).
• For each measure, identify corresponding
  benchmarks for equivalent services (either
  internal or outsourced) offered by public or
  private organizations.
• In order to compare performance across the
  Federal government, it must be possible to
  normalize the measures (e.g. cost per
  transaction, cycle-time).

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Performance Measures Timeline
Jan 2006
Feb 2006
Mar 2006
Preliminary Research/ Data Gathering
Research Performance Metrics
1 Draft Measures Complete 3/3
Develop Draft Performance Metrics
Conduct Review Mtg. 3/14
2 Draft Measures Complete 3/17
Final Measures Complete 3/31
Finalize Performance Measures
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Migration Planning Work Stream
Project Description Develop guidance for shared
service centers and agencies migrating to a
shared service center. The guidance will address

• Menu of services offered by COEs
• Project plan templates
• Service level agreement templates
• Rules of engagement (i.e. relevant contractual
  and competitive criteria involved in migration)
• Due diligence checklist (clarified and updated)
• Comparison of approaches on public vs. private
  solutions
• Migration risk areas (interfaces, data conversion
  and clean up, testing, financial reporting,
  change to business processes)
• Human capital planning

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Migration Planning Work Stream
Jan 2006
Feb 2006
Mar 2006
Gather Best Practices
Competition Guidance Development Underway
Draft Policies Complete 3/3
Develop Draft
Migration Policies
Draft Templates Complete 3/3
Develop Draft Planning Tools Templates
CFOC Review 3/8
Finalize Migration Planning Guide
Migration Guidance Completed 3/31
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Common Government Accounting Code Work Stream
Project Description Develop a common government
accounting code structure, including an
applicable set of definitions, which all federal
agencies new financial management systems must
adhere.

• Accommodate both standard government-wide
  accounting-related functions and critical
  agency-mission-specific accounting functions
  (data) and
• Include standardization of such items as Treasury
  Account Symbol/ Treasury Account Funds Symbol
  Internal fund code Budget fiscal year
  Accounting quarter and month Program
  Organization Project Activity Cost Center
  Object Class and Budget function (and sub
  function code).

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Common Government Accounting Code Work Stream
Federal Accounting Code
47.262.X.SOOBO420.T3.11.H40.001 
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Common Government Accounting Code Work Stream
Jan 2006
Feb 2006
Mar 2006
Apr 2006
May 2006
Jun 2006
Jul 2006
Aug 2006
Sep 2006
Project Plan Completed 1/26
Project Initiation
Conduct Sponsor Workshop 2/21
CGAC Vision Report Completed 4/13 (CGAC elements)
Develop CGAC Straw man
Final CGAC Structure Completed 9/14
CGAC Validation
CGAC Transition Report Final Briefing 9/30
Conduct Vendor Integrator Workshop 4/15
Conduct COE SSP Workshop 4/15
Conduct Program Agency Workshop 4/15
Produce CGAC Exposure Draft
20
Business Process Work Stream
Project Description Develop a standard set of
business practices for core financial management
functions (funds, payments, receipts, reporting)
to be adopted by all federal agencies. The
document/model will include

• Sequenced activities for core business processes
• Data objects participating in a business activity
• Relationships among the objects as they exist in
  the actual business activities
• Data elements and definitions stored about these
  objects
• Business rules governing these objects

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Business Process Work Stream
Jan 2006
Feb 2006
Mar 2006
Apr 2006
May 2006
Jun 2006
Jul 2006
Aug 2006
Sep 2006
Draft Processes Complete (4/11)
Business Process Decomposition (COE Sessions)
Updated Draft Processes Complete (5/16)
Business Process Agency Review Sessions
Draft Data Objects/ Process Models Complete
(7/21)
Data Object Def./ Process Modeling (COE Sessions)
Updated Draft Objects/ Process Models Complete
8/25
Data Object/ Process Model Agency Review
Sessions
Biz Processes/ Data Objects/ Process Models
Complete (9/29)
Finalize Work Products
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Immediate Next Steps

• Send task participant contact information for
  each task group to FMLOB PMO by February 15,
  2006.
• Agencies provide any documents you want
  considered in the straw man (such as detailed
  business process definitions) by February 15,
  2006.
• Develop task group meeting schedule by close of
  business February 15, 2006.

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Questions Answers
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Contact Information