iWebFolio

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iWebFolio

• Reviewer Basics

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Topics Covered

• Use a Supported Browser
• Getting Support Using HELP
• Support Options
• About Your Profile
• Preference Basics
• Demographics Institutions Tabs
• Password Basics
• Logging In
• Navigation
• Portfolio Basics
• Organizing the Portfolios
• Folder Management
• Locked Portfolios
• Reviewing the Portfolio
• Feedback Basics

INSTRUCTIONS To advance to the next slide, click
anywhere on a slide OR Click on these links to go
directly to the topic covered
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Use a Supported Browser

• What browsers are supported by iWebfolio?
• The following browsers are supported by
  iWebfolio
• Apple MACs Firefox and Netscape are supported.
  (Safari and Internet Explorer are not supported.)
  
• Windows Internet Explorer 5.x or greater,
  Netscape 7.x or greater and Firefox are
  supported.

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Getting Support Using HELP

• Before you start is might be refreshing to know
  that you have several options for support. If at
  any time you need help, dont hesitate to use one
  of the support options. Your time is valuable and
  nothing feels worse than getting frustrated.
• Training is available for one-on-ones, often the
  same day, or for a small group by arrangement,
  usually within a day or two. To arrange training
  contact
• Angie Koponen
• Office Hours McKee 313, Tuesday 930 - 130,
  Thursday 100-400 or by appointment for
  training.
• By phone [phone]
• E-mail angela.koponen_at_unco.edu.

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Support Options

• How can I get technical support?
• FROM UNC HELP DESK Call 351-HELP or 351-4357
• FROM CEBS SUPPORT CONTACTS
• To schedule training or for answers to questions.
• Angie Koponen
• By phone [phone]
• E-mail angela.koponen_at_unco.edu.
• FROM NUVENTIVE
• Support is offered Monday thru Friday from 830AM
  to 5PM EST via email and telephone.
• Email support support_at_nuventive.com
• Phone support [phone]

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About Your Profile

• What is 'My Profile'?
• My Profile displays your iWebfolio account
  information. Tabs in My Profile include
  Account, Preferences, Demographics, and
  Institutions.
• Choose Account to change or view your password,
  email address, or security question. You may also
  renew your account or add storage space from the
  Account tab.

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Preference Basics

• The Preferences tab allows you to set the
  defaults for your account. In Preferences, you
  can choose
• A default attachment type (Item, File, or
  Website)
• The default role to be displayed when you login
  (when you have multiple roles such as owner,
  reviewer, administrator).
• The default subject line to be used when an email
  is sent to custom reviewers.
• The default permission whether to allow reviewers
  to download your portfolios, and the default type
  of feedback for your portfolios (Public,
  Affiliated Public, or Private).
• Note that these setting are only the default
  settings you may override the setting for any
  portfolio you create. You may also set the time
  zone and preference for messages (displayed in
  the message center or sent by email) from the
  Permission tab.

SEE NEXT SLIDE
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Demographics Institutions Tabs

• Choose the Demographics tab to enter your
  personal information. Fields in this screen
  include location, gender, birth date, marital
  status, education level, year of graduation,
  major, minor, and ID number.
• The Institutions tab shows the names and codes
  for the institutions with which you are
  affiliated. It also displays the roles assigned
  to your iWebfolio account at each institution
  (Owner, Review, Administrator).

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Password Basics

• How do I change my password?
• Under the Account Information category in the
  left hand navigation bar click Change Password.
  
• Enter your current password.
• Enter the new password.
• Verify the new password by entering it again.
• Click save.
• What is my 'Security Question?
• iWebfolio will email your login information to
  you if you cant remember your user name or
  password. In order to protect your information,
  you selected a Security Question and answer
  when you set up your iWebfolio account. Your
  security question should be something that you
  know, but that others are unlikely to know.

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Logging In

• Log in at www.iwebfolio3.com.
• You should already have the account login and
  temporary password provided to you by the College
  iWebfolio Administrator.
• If you have forgotten your user name or password
  a link is provided that may help.

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Navigation

• How do I navigate within iWebfolio?
• DO NOT USE THE BACK button on your browser when
  navigating within iWebfolio.
• Use the navigation buttons within the
  application. Using the back button on your
  browser will give unpredictable results. If at
  any time your browser does not respond, click the
  stop button in your browsers tool bar and try
  the action again.

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Portfolio Basics

• What is a Portfolio?
• A portfolio is a carefully selected collection of
  artifacts used to show an individual's growth,
  capabilities, competencies, and experiences.
  Portfolio artifacts may include text files,
  multi-media files, descriptions of experiences,
  reflections, journal entries, work experience,
  skills, learning objectives, learning goals and
  more. A portfolio owner (e.g., student) can
  create an unlimited number of portfolios that can
  be organized and displayed according to purpose
  and / or audience.

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Organizing the Portfolios

• How can I organize the portfolios to which I have
  been granted access?
• As reviewers are granted access to multiple
  portfolios, they may find navigating among the
  portfolios becomes cumbersome. Several options
  for organizing the portfolios are provided in
  iWebfolio, including the following
• Creating folders in which new portfolios will be
  automatically placed, based on the template used
  to create the portfolio
• Creating folders and manually moving portfolios
  from the default folder to the new folders
• Removing reviewer access to a portfolio, which
  eliminates the portfolio from the reviewers list
  of portfolios for review.

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Folder Management

• What are 'Folders' and why should I use them?
• Folders are collections of portfolios to which a
  reviewer has been granted access. Portfolio
  reviewers who have iWebfolio reviewer accounts
  may create folders to organize portfolios for
  review. Placing portfolios into folders allows
  the reviewer to organize the way in which
  portfolios are presented when reviewers log in to
  their reviewer accounts. Reviewers may choose,
  for example, to automatically place all
  portfolios created using a specific template into
  a specific folder. By default, all reviewers have
  a "Default Folder" for portfolios not placed into
  another folder.

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• How do I create a new 'Folder
• You can use folders to keep portfolios organized
  within iWebfolio just as you do on your PC.
• Under the Home category in the left hand
  navigation bar click Portfolios for Review
• Click the New Folder link
• A popup window will appear prompting you for the
  folder name. Enter the folder name and click Add
  Folder

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• How do I move portfolios from one folder to
  another folder?
• Reviewers may move portfolios from one folder to
  another either automatically or manually. New
  portfolios may be automatically placed into a
  folder by associating a specific template with a
  folder. Sometimes, however, the reviewer will
  want to move existing portfolios or will want to
  place portfolios that are not based on a template
  into a specific folder.
• Under the Home category in the left hand
  navigation bar click Portfolios for Review.
• Click the Manage Folders link.
• Select a source folder and a destination folder
  from the drop-down menus.
• Lists of portfolios currently located in the
  source folder and the destination folder will be
  displayed.
• Select the portfolios you wish to move from the
  source folder.
• Click the move button.

See example on next slide
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Step 1 Choose Manage Portfolios.
Step 2 Choose a source folder. Choose a
destination folder. Highlight portfolio in source
folder to move and click on MOVE
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• How can I get portfolios to automatically be
  placed into a particular folder?
• Portfolios created from a template may be placed
  automatically into a particular folder by
  associating the template to a folder. When
  portfolios are created using the selected
  template and the owner grants permission to the
  reviewer, the portfolios will be placed into the
  chosen folder.
• Under the Home category in the left hand
  navigation bar, click Portfolios for Review.
• Select a folder or create a new folder. (See How
  do I create a new folder?)
• Click the Edit Folder link.
• Click the Templates tab.
• A list of templates will be displayed.
• Click the Add link.

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• What happens if I delete a folder that has
  portfolios in it?
• iWebfolio will not permit a reviewer to delete a
  folder until all portfolios have been moved or
  until the reviewer has removed access to the
  portfolios. You may not delete a default folder.

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Locked Portfolios

• What is a locked portfolio?
• A reviewer may wish to use the locking feature
  in iWebfolio when portfolios must be submitted
  for review by a particular date or time. When a
  portfolio is locked, a time stamp is placed on
  the portfolio indicating when it was locked.
• Locking the portfolio also prohibits the owner
  from editing or changing the portfolio until it
  is unlocked by the reviewer.

• How do I unlock a portfolio that has been locked?
  
• The reviewer must unlock the portfolio to permit
  the owner to add artifacts to the portfolio or
  edit the portfolio in any way.
• Under the Home category in the left hand
  navigation bar click Portfolios for Review
• Click on the folder containing the portfolio you
  wish to unlock
• Click on the Unlock link next to the portfolio
  you wish to unlock

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• UNLOCK PORTFOLIOS and REMOVE ACCESS tabs are also
  found within the MANAGE PORTFOLIOS.

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Reviewing the Portfolio

• How do I review a portfolio?
• Under the Home category in the left hand
  navigation bar click Portfolios for Review.
• Click on the folder containing the portfolio you
  wish to review.
• Click on the Review link next to that
  portfolio.

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Feedback Basics

• Feedback received from the reviewer helps the
  portfolio owner improve the portfolio and the
  artifacts it contains. Communication from the
  reviewer to the owner may also encourage the
  owner to reflect on the processes and products
  involved in creating a portfolio.

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• How do I provide feedback on a portfolio?
• Under the Home category in the left hand
  navigation bar click Portfolios for Review.
• Click on the folder containing the portfolio you
  wish to review.
• Click on the Review link next to that
  portfolio.
• Click on the Add Feedback in the bottom right
  hand of the screen. Feedback may have been
  disabled for specific items via the template used
  to create the portfolio. You will see Feedback
  not permitted here if feedback has been disabled
  for the item you are viewing. To provide feedback
  on the entire portfolio, rather than one item in
  a portfolio, click the name of the portfolio at
  the top of the screen.
• If a measure was associated with the portfolio,
  you will be able to complete the defined measure.
  Otherwise you can enter your own rating and
  narrative feedback. The Release Date will
  determine the date the feedback is available to
  the owner of the portfolio. The Feedback Type
  will determine who else can see the feedback you
  give to the portfolio owner. If you choose
  Public anyone else with permissions to the
  portfolio can view your feedback. If you choose
  Private, only the owner of the portfolio will
  be able to view the feedback. If you choose
  Public Affiliated other reviewers affiliated
  with your institution can view your feedback.

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• What type of feedback can I give on a portfolio?
• Reviewers may provide several forms of feedback
  to portfolio owners. Narrative comments may be
  provided on the portfolio as a whole or on
  individual artifacts within the portfolio.
  Feedback may be provided using ratings on rubrics
  or a simple scale. Reviewers may also attach
  files or link web addresses to the portfolio in
  order to provide examples or additional
  suggestions to the owner.

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A Closing Note

• If you still have questions or need help getting
  started as a Reviewer, please send an e-mail to
  Angie at angela.koponen_at_unco.edu to schedule
  individual or small group training.
• Click here to review Additional Support Options

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