Finance and Adult Education

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Finance and Adult Education

• Whats up with the
  money?

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The Day Ahead

• Why are we here?
• Why are YOU here?
• What do you want to know?
• What knowledge can you share?

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Funding Streamswhere does the money come from?

• WIA
• Titles I, II, III, IV
• VATEA
• ALE
• WEP
• Incarcerated Youth
• EPE
• EOA/EA
• Other

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Workforce Investment Act (WIA)

• Title I workforce investment systems, one stops,
  workforce investment boards
• Title II Adult literacyAdult Education Act
  Provisions (Adult Ed providers)
• Title IIIWagner Peyser (UI) (DOL)
• Title IVRehabilitation Act Provisions (VESID)

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WIA Title II

• Competitive dollars
• To provide adult education and literacy services
  to assist adults to become literate and obtain
  the knowledge and skills necessary for employment
  and self sufficiency
• To assist adults who are parents to obtain the
  skills necessary to become partners in the
  education of their children
• Assist adults in the completion of a secondary
  education

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WIA II EL Civics

• To help students become more proficient in
  English EFF standards
• Increase awareness of US systems
• To achieve competency as family members, citizens
  and workers.
• Prepare for citizenship

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WIA Title IICorrections Education

• For use in local correctional facilities.
• Provide ABE, GED, ESL instruction for
  incarcerated adults.
• Other related employment preparation
• i.e. job readiness

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Who gets WIA dollars?

• Local school districts
• BOCES
• CBOs, FBOs
• Volunteer organizations
• Libraries
• Colleges

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Forms and Reporting--WIA

• FS-20 form
• NRS Data System
• Program Information Form
• Self Review Form
• http//www.oms.nysed.gov/cafe/guidance.html

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VATEA/Perkins

• Formula funding / non-competitive.
• Funds allocated through formulas related to
  economically disadvantaged served.
• To improve the quality of career tech
  education.
• Prepare for high skill, high wage, high demand
  occupations.
• Integration of challenging academics.

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Who gets VATEA/Perkins dollars?

• School districts
• BOCES
• Community
• colleges

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Forms and Reporting for VATEA/Perkins

• FS-10 for proposed budget
• FA10A-for amendments
• FS-10F for final expenditures
• http//www.oms.nysed.gov/cafe/guidance.html
• CTEDSCareer Technical Education Data
  Systemfollow up data
• CTEDS 1July- numbers served July1-June 30
• CTEDS 2Februaryoutcomes from previous year

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Adult Literacy Education-ALE

• Competitive funding for not-for-profit
  organizationsnon LEAs
• ABE, ESOL, HSE
• New York State Legislature

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Forms Reporting--ALE

• FS-20 for proposed budget
• NRS data
• Program Information Form
• Self Review Form
• http//www.oms.nysed.gov/cafe/guidance.html

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Welfare Education (WEP)

• Competitive--LEAs
• Participants eligible for public assistance or
  food stamps
• Over 16 and out of school.
• Dollars being directed to 12 Literacy Zones.

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Equivalent of Attendance (EOA)

• Out of School Youth
• Serve youth 16-20
• Local district dollars
• Used for GED programs
• Can be under Alternative Education
• AHSEP, HSEP regulations, definitions
• Can leverage with WIA I and II dollars

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IncarceratedYouth

• Non-competitive
• Local district in which county facility is
  located
• Can contract with BOCES
• HSE/AHSEP/GED for 16-21 year olds
• STAC forms with contact hours submitted to the
  state through local district
• Money received by district paid to contractor
• Neglected Delinquent dollars may be used.

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Employment Preparation Education (EPE)

• Serves those over 21 without a high school
  diploma
• Contact hour reimbursement
• Rate varies by district and by BOCES
• EPE Manual
• NRS data collection
• NRS Report Card

EPE Manual
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Grants Finance Webpage

• Redesigned March 2008
• Forms, reports
• Guidance Information (Fiscal Guidelines, QA)
• Announcements and reminders
• Important links (OMB Circulars, EDGAR, etc.)

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Funding Stream Tips

• Read the OMB circulars and follow up power point
  on the web site.
• Check web site frequently for new information and
  updates.
• Create a process for tracking time and effort.
• Keep documentation for all expenditures
  (purchases, staffing, etc) for all funding
  streams.
• Enroll organization in electronic payment plan
  through Office of State Comptroller.

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Funding Stream Tips 2

• Be aware of your indirect rate and allowable
  expenditures.
• Know the difference between administrative costs
  vs. indirect.
• Know the difference between employees and
  contractors.
• Be aware of definition of equipment vs.
  supplies.

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Funding Stream Tips 3-Amendments

• Review grant expenditures throughout program year
  to make any needed adjustments in a timely
  manner.
• Submit amendment requests no later than May 1.
• Not to be used as part of the close out process.

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The number 1 funding tip

• Call SED BEFORE the problem develops!

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BUDGETING

• Salaries
• Benefits
• Classroom supplies
• Operations Maintenance
• Rental(s)
• Telephone

• Advertising
• Publications
• Equipment
• Professional development
• Central office support
• IT Services

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Classroom supplies/Equipment

• Testing materials
• Texts / workbooks
• Research materials
• Instructional materials
• Computers
• Software

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OVERHEAD

• Rent
• Utilities
• Plowing
• Lawn care
• Taxes
• Daily maintenance
• IT Support
• Other internal
• transfers

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Staff

• Salaries
• Annual increase according to contract
• Annualize hourly expenses
• Benefits
• FICA
• Workmens Comp
• Unemployment Insurance
• Health Dental insurance
• Retiree health insurance
• Compensated absences

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STAFFING

• Instructors
• Aides
• Case Managers
• Support Staff
• Administrators
• Central Office

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Your partner in financial successthe Business
Office!

• Who is your contact?
• What does the Business Office need?
• Remember AUDITS
• What do you need?
• Required reports
• Useful reports
• Regular updates and meetings

FS-10
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Providing the best service for the money---

• Be sure you know
• eligibility requirements
• allowable expenditures
• reporting requirements
• correct forms
• for funding streams

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Things to consider

• Blending customers
• Blending funding streams
• Collaborations as a way to serve customers and
  stretch the dollars
• Providing fee for service programs
• Allocating resources
• i.e. multiple funding streams supporting salaries
• Time / effort logs
• Federal requirementsEDGAR

http//www.ed.gov/policy/fund/reg/edgarReg/edgar.h
tml
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Self Review Form

• Track your progress
• Make program improvements
• http//emsc.nysed.gov/aewd/forms.shtml

Adult Literacy Compliance Self Review Form
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Serving adults by maximizing resources

• The mission of adult educators everywhere.