Federal Work Study

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• Federal Work Study
• Graduate Assistantships

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Terms of Graduate Work Study Assistantships

• Students must be full-time, and matriculated
• Students will work an average of 10 hours per
  week
• Students will earn 4,002 for the academic year
  (2,001/semester)
• Students will receive a 50 tuition scholarship
• Students will be eligible for GSEU health benefits

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Applying for the GWS Program

• The number of Work Study positions is limited,
  and application is required.
• Submit a request explaining the proposed work
  activities using the application form at
  http//gradschool.binghamton.edu/gwsapplicationfor
  m.doc
• Requests should be sent to John Kilmarx, AD134
  (jkilly_at_binghamton.edu)

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Approval for the Work Study Program

• Decisions about which department/unit will
  receive allocated positions will be made based on
  an evaluation of each job description priority
  will be given to positions that promise to offer
  students opportunity in the following areas
• University teaching/assisting
• Community service
• Research
• Other professional experience that will enhance
  students professional development
• Once approved, you will receive a confirmation
  that your unit may participate in the Work Study
  Program

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An Overview of the Process

• Department applies for position through the
  Graduate School
• Department posts job description on Financial Aid
  website (optional)
• Student applies for Work Study Assistantship
• Financial Aid determines eligibility
• Department views list of eligible applicants
• Department interviews applicants
• Department selects desirable applicant(s)

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Overview (cont.)

• Department uses GWS website to declare intent to
  hire
• Once intent is declared, Financial Aid completes
  financial aid portfolio and approves for hire via
  website
• Department makes official (written) offer
• Department appoints applicant via HR SmartForms

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Posting Job Description

• Departments submit job descriptions through
  Financial Aid web site at
• http//bingfa.binghamton.edu/employment.htm
• You can also reach this page from the gws site
  at
• http//gradschool.binghamton.edu/workstudy/gws.htm
  
• Be sure to specify title as Graduate Work Study
  Assistantship and indicate that students must be
  full-time and matriculated in the job
  description section of the form

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The Application

• Students may complete the Work Study application
  on line at
• http//gradschool.binghamton.edu/workstudy

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Viewing Eligible Applicants

• Departments can view eligible Work Study
  applicants at the following website
• http//gradschool.binghamton.edu/workstudy/gws.htm
  
• Choose the Review Eligible Applicants option
• Provide the 4-digit year code (e.g., 0607)
• For log-in and password details, contact Venkat
  Ananthanarayanan, 7-3156 (venkat_at_binghamton.edu)
• The complete application for each eligible
  applicant can be viewed on line by clicking next
  to an individual name.

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Selecting Desirable Applicant

• Once a department has decided on an applicant,
  visit the website at
• http//gradschool.binghamton.edu/workstudy/eligibl
  e.htm
• At the bottom of the page, complete the Wish to
  Hire data
• Submit
• Financial Aid will now complete the applicants
  financial aid portfolio. (Please allow sufficient
  time.)

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Viewing Approved Applicants

• Once the Wish to Hire data has been submitted,
  department may check the Approved for Hire list
  periodically to determine if the selected
  applicant has been approved for hire check for
  approved applicants at
• http//gradschool.binghamton.edu/workstudy/approve
  d.htm

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Official Offer

• Once the chosen applicant appears on the
  Approved for Hire list, department should
  prepare the official offer
• Offer Letter
• Terms and Conditions for Employment
• Terms and Conditions for Tuition Scholarship
• These forms are available from the following
  website
• http//gradschool.binghamton.edu/workstudy/gws.htm

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http//gradschool.binghamton.edu/workstudy/gws.htm
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Complete HR SmartForms

• Select the 28029 GA and TA (Lag) Payroll
• In completing the form, under the section
  entitled GA/TA Data Elements, select
• Title GA
• Funding Unit Grad Work Study
• Academic Year Stipend 4,002 for a full
  academic year appointment half the amount for a
  spring or fall appointment please contact the
  Graduate School, 7-2072, to confirm amount
• Appointment Length Academic Year (or Fall or
  Spring)
• Percentage of Tuition 50 (for both semesters
  if this is an academic year appointment
  otherwise, 50 for the appropriate semester of
  appointment)
• CC/ABD Status Neither (Contact the Graduate
  School for details)
• FTE 25

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Assure that Funding Source FWS

• Departments that already have TA/GA line s may
  use vacant lines to appoint Work Study TA/GAs
  however, the funding source must be changed.
• Submit a web Position Request Form to Human
  Resources, requesting that the funding for the
  position be changed to Federal Work Study

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Complete a Labor Distribution Schedule

• For GWS positions allocated by the Graduate
  School
• Line 1
• P Departments chosen project
• O Department organization (not Graduate
  School!)
• E PST0 GA and TA (Lag)
• T Will depend on the appointed students
  duties
• 01.97 for TAs assisting with or teaching lower
  division (100- or 200-level courses)
  undergraduate instruction
• 01.98 for TAs assisting with or teaching upper
  division (300- or 400-level courses)
  undergraduate instruction
• 01.99 for TAs assisting with or teaching
  graduate instruction
• 02.99 for GAs doing research
• 04.99 for Gas doing tasks that do not fit into
  any of the other categories
• S 2115020 Standard (Regular GWS allocations)
• 2115021 Read America (America
  Reads/Counts, SEHD only)

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Payroll Information

• All applicants must complete an I-9 form in the
  Human Resources Office before they can be placed
  on the payroll.
• Insurance is not automatic encourage students to
  contact the HR Employee Benefits Office in LSG
  528.
• Payroll information such as direct deposit,
  withholding forms, etc. are available from
  Student Payroll Services in AD 405.
• Stipends are paid on a bi-weekly basis (2-week
  lag)

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Process for Rehiring Continuing Students

• Contact Ramona Cornell at moner_at_binghamton.edu
• Request to have student(s) portfolio reviewed and
  approved for hire
• Send official offer letter once student has been
  approved for hire
• Submit SmartForm TAGA Appointment

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Questions?

• Questions may be referred to
• Kate Hastings, Student Payroll Services, AD 405,
  7-4185, hastings_at_binghamton.edu
• Ramona Cornell, Office of Financial Aid, SW 109
  (moner_at_binghamton.edu)
• John Kilmarx, The Graduate School, 7-4203,
  jkilly_at_binghamton.edu