V' Working with Long Documents

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V. Working with Long Documents
Microsoft Word
2
Objectives

• Familiarize user w/moving around a long document
• Show user how to insert and delete pg. breaks
• Inserting section breaks
• Creating footnotes
• How to create a table of contents

3
Getting Started
First click the
Button and locate
Microsoft Word within the start menu. Then
simply point to it, using the mouse and click to
open.
4
Moving around your document

• Space Bar and Backspace
• -Both located on the keyboard they can be
  utilized to move the cursor one position either
  to the left or the right. The spacebar moves the
  cursor right while the backspace moves the cursor
  to the left.
• -These keys will alter the text when struck.
  For example, if text has already been written,
  and the spacebar is struck an extra space will be
  added. With the backspace a space immediately to
  the left of the cursor will be deleted when
  struck.

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The Arrow Keys

• These keys

are located at the bottom
Of the key board on the right hand side.

• They are very self explanatory.
• Simply press the arrow for the designated
  direction in which you would like to move and for
  the designated amount of spaces.
• Unlike the spacebar and backspace keys the
  arrow keys will not alter the text.

6
Page Up Page Down Keys

• Another fast and easy way to navigate through a
  long document.
• Located on the right side of the keyboard between
  the letter pad and the number pad.
• Simply press either key, depending on the
  direction you wish to move.

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Inserting and DeletingPage Breaks
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Inserting a Page Break

• Click where you want to start a new page in the
  document.
• Then click Insert Break and then Page Break.

9
Deleting a Page Break
-Click on View Normal -Place the cursor in
the Page break line and press the Backspace or
Delete keys to delete it.
10
Inserting Section Breaks
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What are section breaks?

• Section breaks are almost the same as page
  breaks.
• With a section break you are able to specify
  whether you want to start the new section on the
  next page, on the same page, or on the next
  odd-numbered page.

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• Inserts a section break starts the new section
  on the next pg.

• Inserts a section break starts the new section
  on the same pg.

• Inserts a section break starts the new section
  on the next odd or even-
• numbered pg.

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Inserting a Section Break

• Follow steps for inserting a page break. (Go to
  insert menu, click break).
• Decide what type of break you want to make.
• Under Section Break Types, click the appropriate
  break type.

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Creating a Table of Contents
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What is a Table of Contents andwhat is its
function?

• A table of contents is created so it is easy to
  find your way around a long document.
• It should include
• -The title of your document centered at the top
• -Headings running along the left hand margin
• -Corresponding to your headings should be the
  the
• pages where they appear in your document.
• The page numbers run along the right hand
  margin.

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Sample Table of Contents

• TITLE
• First heading .1
• Second heading .2
• Third heading .....3
• Fourth heading ....4

(this is just a sampleyour real one should
include real heading names with real
corresponding pg. Numbers)