CIS SBCTCIT Update for Councils and Commissions

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CIS SBCTC-IT Update for Councils and Commissions

• Fall 2008

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Topics

• CIS Transition to SBCTC-IT
• Financial Aid
• Degree Audit
• PPMS/SMS/FMS
• Future Path
• PPMS News

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CIS Transitions to SBCTC-IT

• Appointed new interim leadership July 1 Mike
  Scroggins
• Dissolved CIS as a separate state entity at the
  fall WACTC meeting (Oct 2, 2008)
• SBCTC-IT employees will get HR, Payroll and
  Benefits support from BCC until June 30, 2009
• July 1, 2009 all assets, liability, and other
  services provided by BCC will be transferred to
  SBCTC
• Continuing to integrate teams and services
• Recruitment for permanent SBCTC-IT leadership
  will occur following hiring freeze

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Financial AID

• In production at Wenatchee
• Continuing with application monitoring and
  performance testing
• Deploying updates HP3000 code to colleges
  Completed
• Capturing lessons learned and repair items to fix
  prior to full college deployment.
• Working on contingency should we find some type
  of fatal flaw (Need 10 Release for SAFERS)

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Degree Audit

• Completed changes to support Common Course
  Numbering August 2008
• Stand alone version of software in production at
  BCC
• Going to ISB for approval to continue with the
  remainder of Degree Audit project Integration
  with the Legacy System
• This will include a modern data staging area
  designed to support Degree Audit. This approach
  can be leverages to support other applications.

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Degree Audit - Continued

• We anticipate the Integration Project to take 4
  to 5 months to develop and implement assuming a
  January 2009 start date

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PPMS/SMS/FMS

• As resource become available between Financial
  AID and Degree Audit we will be working on a
  limited number of fixes in support of
  PPMS/SMS/FMS.
• The product managers working to identify items
  based on guidance provided to work. Mandates
  go forward Capacity fixes go forward Browser
  functionality go forward Failing applications
  go forward (Web admission) Enhancements/customi
  zations not allowed

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PPMS/SMS/FMS - continued

• Approach
• Align the resources and skills to the work items.
  
• Example If we have a resource with a skill set
  that is best suited to the 3rd priority item on
  the list. We will work that item first.
• We will continue to match skills with assignments
  to get many items done quickly
• We will not be re-building or reprioritizing
  lists.
• We will not take on enhancement efforts in this
  phase.

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Future Path

• Hire a consulting firm to help determine the best
  technology go forward path. The previous study
  from Speedware provided some options and will
  inform this engagement but will be much more
  thorough.
• Draft Timeline RFP Released Sept 24.
  Contract in place, work beginning Jan 7,
  2009. Contract completes March 12, 2009. Go
  forward path chosen April 2009.

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PPMS News

• W-2/1099s same vendor. Added time to
  process. Mailing should not be a problem.
• 2009 Scheduling Calendar in final stages soon
  to be released. ? Early!
• 2009 Table Updates - will be implemented after
  Christmas.
• HCA and ASI enrollment data will come to you
  mid- December (to Benefits person identified on
  our web site)

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• What are we doing now? - Implementing Financial
  Aid programs - Starting Degree Audit
  planning - Programming W2/1099s changes -
  Reviewing Union contracts (i.e., 350 hour
  rule) - Programming OFM HR data transmittal
  changes - Providing for TIAA/CREF Roth option -
  Programming TIAA/CREF Reporting requirements -
  Working with ASI for next years Flex Spending -
  Starting control table changes - Converting EWU
  to SCT Banner - Converting CIS to SBCTC

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Questions ?
Is it real or is it photoshop?
Have you seen these characters before?
Democrate?
Republican?