Andrew Treloar, Information Technology Services, Monash University

1
Andrew Treloar, Information Technology Services,
Monash University

• IT Strategic Planning 2005 and beyond
• Presentation to ITSP Conference, April 18, 2005

2
User-centric IT
3
Information

• Information defined as selectively encoded and
  communicated knowledge

4
Knowledge and Information
From the Knowledge Proposition, TFPL, 2003.
5
Agreement on Scope

• Using multi-dimensional view of information
• Based on Information Continuum Model developed by
  School of Information Management and Systems at
  Monash
• Adapted and focussed for Monash context

6
Existing ITSP

• Created in 2002 via process of extensive
  consultation
• Very comprehensive base plan, focussed on
  Applications and Infrastructure
• Series of annual updates since then
• different formats
• different emphases

7
Changing strategic planning environment

• Rework of higher level plans
• Much tighter integration between planning cycles
• Move to annual priorities that mean something
• and which have to be continued after that year
• Reqt for IT Projects to be finalised much earlier
  in annual process

8
ITS Responses

• Trialling a higher-level, more focussed, and
  strategic document
• Moving emphasis to Information and Services
• Will be able to allow more time next year for
  consultation and input
• Hoping to get lots of feedback this year
• Waiting for whatever changes in 2006

9
Breakout Process and Rooms

• Different group each time
• Rooms as follows
• Group 1 - Dining - Andrew Treloar
• Group 2 - Waratah - Byron Kirby
• Group 3 - Ferny Creek - Jack Chorowicz
• Group 4 - Montrose - Neil Clarke
• Group 5 - Olinda - Ron Sawyer

10
Implementing the IM Strategy

• Focussing on activities grouped into four themes
• Working with content efficiently and effectively
• Using the web to deliver information and services
• Providing high quality management information
• Supporting collaborative activity
• Plus necessary underpinning infrastructure

11
Working with content efficiently and effectively

• Pilot Learning Content Management system
• Better Info Mgt support for eResearch
• Review of Novell/Intranet/Extranet
• Electronic Document Records Mgt System
• Implement LOCATE classification scheme
• Move to server-based storage for critical shared
  docs
• Move to backed up storage for in-process docs
• Imbed information ownership in PDs
• Enhance ability to search across information
  islands

12
Using the web to deliver information and services

• Develop and implement web strategy
• Progressively web-enable corporate apps
• Implement recommendations of portal review
• Implement targeted portal services for staff
  roles
• Investigate Monash intranet

13
Providing high quality management information

• Continue work on data quality
• Implement application integration solution
• Enhance TARDIS
• TARDIS-like offering for LT?
• Integrated reporting/BI offering
• Responding to 2006 AUQA audit

14
Supporting collaborative activity

• Implement recommendations of 2005 async
  collaboration services review
• Undertake review of requirements for synchronous
  collaboration services and implement
• Develop email mgt strategy
• Respond to special needs of eResearch sector

15
Questions?

• Contact details
• E andrew.treloar_at_its.monash.edu.au
• W http//andrew.treloar.net/
• P 61 3 990 51138