Presentation Basics

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Presentation Basics

• Effective Oral Presentations and the Use of
  Powerpoint
• April 9, 1998
• Dave Krueger

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Topics

• Learning
• Non-verbal communications
• Fears
• Preparation
• Powerpoint
• Summary

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Oral Presentations

• Learning

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Learning

• Eyes - 83
• Ears - 11
• Other - 6

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Learning Retention

• 10 - read
• 20 - hear
• 30 - see
• 50 - see and hear
• 70 - say as read aloud
• 90 - say as do

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Learning Principles

• Readiness - need
• Effect - satisfaction
• Practice - application

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Oral Presentations

• Learning
• Non-verbal communication

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Non-verbal Communication

• Eye contact
• Appropriate gestures
• Smile
• Animation and enthusiasm

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Body Language

• Rest position
• Stand diagonal to room
• Pacing and shifting
• Stand on left side
• Do not interfere with light

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Voice

• Emphasize
• Project
• Pause
• Breath from diaphragm
• Beware of qualifiers - um, ok, etc.

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Oral Presentations

• Learning
• Non-verbal communication
• Fears

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Fears

• Public speaking - 41
• Height - 32
• Insects and bugs - 22
• Financial problems - 22
• Water - 21
• Sickness - 19
• Death - 19
• 1977 Book of Lists

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Oral Presentations

• Learning
• Non-verbal communication
• Fears
• Preparation

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Step 1

• Establish objective or desired outcome

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Step 2

• Analyze audience

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Step 3

• Write Conclusion

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Step 4

• Decide key concepts

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Step 5

• Select supporting points and statistics

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Step 6

• Organizational pattern
• Subject
• Need
• Idea
• Benefits
• Evidence
• Conclusion
• Next step

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Step 7

• Design visual aides

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Step 8

• Add variety

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Step 9

• Rehearse

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Step 10

• Deliver

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Step 11

• Follow up

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Key activities reviewed

• Develop a plan
• Define the message
• Write, format and embellish
• Insert supporting data and information
• Revise
• Practice and prepare
• Deliver
• Follow up

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Oral Presentations

• Learning
• Non-verbal communication
• Fears
• Preparation
• Media

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Media Considerations

• Choose the best presentation mode
• Audience
• Purpose / outcome
• Room size and layout
• Time
• Equipment
• Keep things simple

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Caution - Too much of a good thing!

• If font SIZES
• styles
• and
• colors change often
• this may result in

confusion
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Oral Presentations

• Learning
• Non-verbal communication
• Fears
• Preparation
• Media
• Powerpoint

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Oral Presentations

• Microsoft Powerpoint

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Starting the Program

• Powerpoint Icon

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Common Tools

• Menus
• Edit menu
• Cut
• Copy
• Paste
• Paste special
• Toolbars
• View menu
• Buttons

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Starting a New Slide Show

• File - New
• Presentations
• Autocontent wizard
• Presentation designs
• Pick a look
• Apply design

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Objects, Fonts and Colors

• Objects
• Font
• Selection
• Size
• Enhancements
• Color scheme
• Format - Slide Color Scheme

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Slide Layouts

• New slide
• Slide layout
• Title
• Bullet
• Table
• Organizational chart
• Graph

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Bullet Slides

• Promote / demote
• Tab / shift tab
• On / Off
• Selecting bullets
• Format - Bullet
• Moving bullets

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Help

• Help menu
• Powerpoint help
• Contents and index

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Views

• Slide

• Note Pages

• Outline

• Slide Show

• Slide sorter

• Master

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Slide View

• General editing
• Bullets
• Text
• Editing boxes
• Sizing
• Placement
• Graphic insertion/editing
• Animation settings
• Builds

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Slide Sorter View

• Sequence
• Duplication
• Transitions
• Rehearse timings

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Output Formats

• Slide show
• 35 mm slides
• Overheads
• Audience materials
• Handouts
• 2, 3 or 6 per page
• Write-up
• Outline
• Notepages
• Html
• Save as HTML

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Slide Shows
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Slide Transitions

• Slide sorter view
• Computer projection

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Animation Settings / Builds

• Slide view
• Objects
• Animation settings
• Builds

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Slide Show

• Manual advance
• Mouse button
• Keyboard
• Pen
• Slide timings
• Projection equipment requirements
• Runtime version
• Backup plan

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Remember!

• Spelling
• Style checker
• Autoclipart

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Summary

• Learning
• Non-verbal communications
• Fears
• Preparation
• Powerpoint

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Thank You !
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