Oracle Government, Education

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Projects Release 11iWhats new?
Jeffrey WatermanSr. Sales Consultant Government,
Education Health Oracle Corporation
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What is new in Oracle Projects R11i?

• Allocations
• AutoAllocations
• Borrowed and Lent
• Cash Forecasting
• Cross Charge
• Invoice In Any Currency
• Intercompany Billing
• Interproject Billing
• Projects Intelligence
• Subledger Accounting
• Transaction Import Enhancements

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Allocations

• The Allocations feature in Oracle Projects can
  distribute amounts among projects and tasks, or
  to projects in other organizational units.
• For example
• Distribute salaries, administrative overhead, or
  equipment charges across several projects (and
  tasks)
• Charge certain projects a larger percentage of
  costs
• Allocate overhead costs, charging to projects
  that benefited from the overhead activities

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Intercompany Billing

• An option, within the Cross Charging
  functionality, that generates invoices for work
  performed between two organizations.
• Provider operating unit generates an AR invoice,
  that is interfaced to the Receiver operating
  units Payables system as an AP invoice.
• Used to formalize their cross charge process.

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Intercompany Billing -- example

• An employee performs work on a project owned by
  another operating unit or another legal entity.
  The employee charges the project directly. The
  provider organization wants either cost relief
  for the employee or to share in the revenue. Due
  to statutory and/or company requirements, formal
  AP and AR documents must be exchanged between
  these two entities (the provider of the service
  and the receiver of the service).
• Intercompany Billing automates the internal
  billing and document generation process and
  creates the appropriate accounting entries.

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Intercompany Billing -- definitions

• Intercompany Billing
• A method of internally billing work performed by
  a provider operating unit and charged to a
  project owned by a receiver operating unit. The
  provider operating unit creates an AR invoice,
  which is interfaced as an AP invoice to the
  receiver operating unit.
• Intercompany Billing Project
• A contract project set up in the provider
  operating unit to process intercompany billing.
  The provider operating unit must create one
  intercompany billing project for each receiver
  operating unit it wants to charge. Intercompany
  Billing Projects do not own transactions simply
  a means of billing from the provider to the
  receiver.

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Intercompany Billing - setup
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Intercompany Billing - processes

• PRC Generate Intercompany Invoices for a Project
• PRC Submit Interface Streamline Process
• PRC Interface Intercompany Invoices to
  Receivables
• PRC Autoinvoice Master Program
• PRC Tieback Invoices from Receivables
• In AP Payables Open Interface Import
• Oracle Projects InterCompany Invoices

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Borrowed and Lent

• What is Borrowed and Lent?
• Cross charge transaction
• This method creates accounting entries only to
  pass costs or share revenue between provider and
  receiver organizations within a legal entity.
• Costs and Revenue amounts are determined by the
  transfer price amount
• GL reclass No PA transactions or legal
  documents

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Borrowed and Lent

• Example
• An employee performs work on a project owned by
  another operating unit or another organization.
  The employee charges the project directly. The
  provider organization wants either cost relief
  for the employee or to share in revenue.
  Internal Accounting entries need to be performed
  to achieve this, however, AR and AP documents are
  unnecessary.

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Borrowed and Lent new processes

• PRC Distribute Borrowed and Lent Amounts
• PRC Interface Borrowed and Lent Amounts to GL

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Borrowed and Lent - results
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Cash Forecasting

• Oracle Cash Management captures cash flow
  information from Oracle Projects.
• Capture cash flow information from other Oracle
  applications that store projects-related
  information (Oracle Purchasing, Oracle
  Receivables, Oracle Payables, etc.).
• Users can define and generate a cash forecast
  for a specific project using the Cash
  Management/Projects integration.
• Project cash flows from Oracle Projects sources
  throughout the enterprise, and across
  organizations as needed
• Forecast in any currency, and analyze projects
  currency exposure by forecasting transactions
  that are entered in a particular currency

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Projects integration with Cash Management
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Cash Forecasting integration withOracle Projects

• Automatically generate cash forecasts for
  projects users specify
• Analyze liquidity of a project by forecasting
  cash flows from sources types that capture
  Projects-related information
• Inflow Project Billing Events, Sales Orders,
  Customers Invoices, Inflow Budgets
• Outflow Outflow Budgets, Expense Reports,
  Labor, Usages, Miscellaneous, Supplier Invoices

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Subledger Accounting

• Users can now view accounting lines for Oracle
  Project transactions interfaced to General
  Ledger.
• Subledger Accounting allows users to drill down
  from Oracle Projects to view accounting details
  in GL (previously available in AP and AR).

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Subledger Accounting
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Subledger AccountingGL Account Inquiry

• GL Account Inquiry now displays the following
  information
• Balances and journal lines that make up the
  balance
• Users can drill down to the Subledger Details
  window and view subledger line items interfaced
  from Oracle Projects using the drilldown or
  T-accounts under the Tools menu.

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D E M O N S T R A T I O N
GL Account Inquiry
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What is next?
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What is next?

• Improved Budgetary Controls
• Bottom-up Budget Integration
• Top-down Budget Integration
• Budgetary Controls
• Cross Charge and Transfer Pricing Enhancements
• The ability to calculate transfer prices based on
  the type of work performed
• The ability to report transfer price amounts as
  cost or lost revenue
• Project Resource Management Enhancements

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