PowerPoint Basics

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PowerPoint Basics

• Randy Graff

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Topics

• Overview
• Starting
• Title Slide
• New Slides
• Views

• Applying Designs
• Clip Art
• Transitions
• Printing

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Overview

• Examples and Non-examples
• Guidelines
• Tips

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What is PowerPoint

• Presentation Graphics Program
• Run on a computer
• Overheads
• Black and white
• Color
• Slides
• Printouts.

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Examples
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Palm Software

• Hardware Capacity
• Web Sites
• Installing Software
• Deleting Software

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Hardware Capacity
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Web Images (IE)
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Image Comparison
TIFF 2.17 MB
GIF 283 KB
JPEG 196 KB
Most Crisp
Grainy
Fuzzy
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• A Riddle
• We are little airy creatures,
• All of different voice and features
• One of us in glass is set,
• One of us youll find in jet.
• Tother you may see in tin,
• And the fourth a box within.
• If the fifth you could pursue
• It can never fly from you.
• --Jonathan Swift, 1667-1745

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Non-Examples
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Mission Statement

• The mission of the Fdlrs Associate Center Network
  is to support the implementation of the Bureau of
  Instructional Support and Community Services and
  local district initiatives.
• These initiatives include highest student
  achievement, high performing work force, personal
  safety, and partnerships. Fdlrs assists in the
  enhancement of learner outcomes for students
  through provision of information, training, and
  technical assistance to persons involved with
  students with exceptionalities. Collaboration
  among centers within the network and across
  functions to develop resources and products to
  support the initiatives is essential.

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Accomplished through four functions
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Basic Guidelines
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Guidelines

• Keep to the main purpose
• Think about the output
• One idea per slide
• Consistent layout
• Easy to read

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Outline Formats are Easier to Follow
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Use Bullets, Not Numbers

• Bullets imply no significant order
• Use numbers only to show rank or sequence

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No More than One Topic per Slide
How about them Gators!
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Use the 6 X 6 rule

• 6 lines of text
• 6 words per line

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Allow plenty of room around borders and
illustrations
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Select Readable Type SizeThis is 40 point
Select Readable Type SizeThis is 40 point
Select Readable Type SizeThis is 40 point

• Minimum 36 point for titles
• 24 point for body text
• This is 32 point

• Minimum 36 point for titles
• 24 point for body text
• This is 32 point

• Minimum 36 point for titles
• 24 point for body text
• This is 32 point

45 point 40 point 35 point 30 point 25 point 20
point 15 point 10 point
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Use a Readable Typeface and Font

• Use Sans serif (no curly feet) such as Arial or
  universal for body text
• Use San serif (no curly feet) such as Arial or
  universal for body text
• Use serif such as a roman for titles only

Use a Readable Typeface and Font
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Typeface Examples

• Typeface Examples
• Typeface Examples
• Typeface Examples
• Typeface Examples

• Arial
• Times New Roman
• Courier New
• GillSans

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Adjust Lettering to discriminate or emphasize

• Make titles a larger type size than body
  elements
• emphasize important statements or words with
  bold, italic, larger size or different fonts.

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Adjust Lettering to discriminate or emphasize

• Make titles a larger type size than body
  elements
• emphasize important statements or words with
  bold, italic, larger size or different fonts.

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Choose Color Carefully

• Use the same color consistently throughout the
  presentation
• Use light letters on a dark background

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Colors

• Avoid placing saturated primary colors (red,
  green or blue) adjacent to each other.
• They may create a third color where the two
  colors meet.

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Use Solid Colors instead of fill Patterns on
Charts

• Patterns on bars or pie slices cause confusion.
• Solid colors convey a clear bold message

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Your Slides are Not your Presentation

• Your slides are a focus for your presentation
• Your presentation is not proof of your ideas or
  topic
• You present your proof with slides to focus
  interest on what you think is important

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Other Tips

• Keep text short
• Do not read slides
• Use standard fonts only
• Arial
• Helvetica
• Times
• A minimum of 32-point text
• Left-align body text

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Other Tips

• Color contrast between text and background
• Avoid the visual clutter of pictures behind text
• Avoid punctuation
• Apply consistency, but not monotony

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Style Checker

• Tools gtgt Options
• Spelling and Style
• Style Options button

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Use Simple Tables to Present Numbers
Try not to make footnotes too small
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Clipartand Audio

• Add Clipart where appropriate
• Use Audio sparingly
• If ever

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Lets Get Started!
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PowerPoint Clip Art
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Search
Browse
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Clip Art
Insert
Preview
Add to Favorites
Find Similar Clips
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Try It

• Start PowerPoint
• Choose a blank slide layout
• Insert gtgt Picture gtgt Clip Art
• Browse or Search
• Clips Online
• Move and Resize
• Crop
• Image Control
• Order and Grouping