INTERNATIONAL RELATIONS OFFICE MANAGEMENT STRUCTURE

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INTERNATIONAL RELATIONS OFFICE MANAGEMENT
STRUCTURE

• UNIVERSITIES OF ANGLOPHONE AFRICAN COUNTRIES

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International Relations Management Structure at
The University of Zimbabwe

• The University of Zimbabwe has a decentralized
  system for the management of international
  relations

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The International Relations Committee

• It is a Committee of the University Senate
• It works in close liaison with the International
  Relations Office in administering the
  Universitys co-operation agreements with
  international institutions of higher education,
  research and training institutes and other
  relevant organizations.
• Its specific role is the approval, coordination,
  monitoring and evaluation of co-operation
  agreements between the University and its
  international partners.

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• On occasions, the University appoints ad hoc
  committees to administer and manage specific
  donor funded projects.
• Such committees normally assume an oversight
  role, hence their name Oversight Committees.
• Oversight Committees are normally appointed in
  cases where the projects are huge in terms of
  their funding, significance and relevance to the
  development and/or mission of the institution.

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The International Relations Office

• The Office reports directly to the Vice
  Chancellory and plays a central and supportive
  role in the administration and management of the
  Universitys international affairs
• It is the secretariat to the International
  Relations Committee
• It provides a central contact point for
  international students

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• It facilitates and manages, in close liaison with
  the International Relations Committee, the
  Universitys inter- institutional agreements
• It maintains a data base of the Universitys
  Memoranda of Understanding and Agreement
• It markets the Universitys programmes, research
  and teaching expertise

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• It stimulates the development of
  internationalization in all aspects of the
  Universitys activities (research, learning,
  curriculum development, staff and student
  recruitment)
• It liaises with the international offices of
  other institutions of higher education on matters
  of mutual interest
• It coordinates the activities of the University
  Science, Humanities, and Engineering Partnerships
  in Africa (USHEPiA), the International Human
  Rights Exchange Programme (IHRE), the Eastern and
  Southern African Research Programme and other
  University donor funded projects.

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With respect to students, the Office

• Is the first port of call for international
  inquiries, forwarding as appropriate
• Assists students with the procurement of visas
• Is the contact point for international students
  with respect to academic and non academic issues

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• Develops an off campus housing resources list
• Assists international students secure
  accommodation
• Provides support and guidance to the University
  of Zimbabwe International Students Association
  and local students clubs/associations whose
  activities have an international focus

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• Provides a resource centre on international
  universities and education opportunities for
  local students
• Develops exchange opportunities for local
  students
• Provides information materials for local and
  international students and
• Develops services to enhance the academic
  experience of international students.

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For staff, the Office

• Raises the profile of internationalization at the
  University
• Assists with negotiating inter-institutional
  agreements
• Streamlines the administration of international
  students
• Assists with the recruitment of international
  students

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• Markets programmes and courses to international
  students
• Provides a resource centre on international
  universities and educational opportunities and
• Assists with contact and sabbatical leave
  placements.

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Faculties/Institutes/Centres

• International Agreements can be signed between
  Departments, Faculties, Institutes or Centres.
• Efforts to establish International Agreements can
  be initiated by any staff member.
• While encouraging international research and
  teaching links, every effort should be made to
  ensure that agreements contribute towards the
  Universitys mission, providing direct benefit to
  the University staff and/or students.

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Agreements can be

• Those of strategic significance to the
  University. These are signed by the University
  Executive.
• Purpose specific institution to institution
  agreements (those with financial implications to
  the University must be submitted to the
  International Relations Committee for approval)

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• Research or teaching collaborations facilitated
  by department to department or faculty to faculty
  agreements. These are negotiated and signed by
  the Deans or Heads of department with copies
  lodged with the International Relations Office).
• Those with financial implications to the
  University must be submitted to the International
  Relations Committee for approval.

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Academic Registry Department

• The Department, through its Student Admissions
  and Student Records and Registration sections is
  responsible, in cooperation with the
  International Relations Office, for the admission
  of all students (local and international) and the
  maintenance of student registration and academic
  records.

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The Specific Funds Office, Bursars Department

• It is the custodian of international benefactor
  funds.
• It administers and manages, on behalf of, and in
  close liaison with fund beneficiaries, funds
  donated to the University for Specific Projects
  or programmes.
• While some projects/programmes have their own
  finance officers (in order to ensure flexibility
  and speed of operation), the Specific Funds
  Office takes overall charge of the funds

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• International Relations Management Structure at
  Mekelle University
• Name Public and International Relations Office
• Accountability To the President of the
  University

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Public Relations

• It comprises a public relations expert
• It publicizes Universitys Events (Gives Press
  Release)
• It monitors the information outflow
• It publishes a monthly newspaper in English,
  Amharic(Official Language of the Country), and
  Tigrigna(Local Language of the Region)

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• It prepares workshops, panel Discussions etc on
  current issues
• It builds the image of the University
• It receives and guides guests
• It posts letters, posters etc from the offices
  out of the University

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Information Desk

• It comprises an information desk secretary
• It gives information to any stranger to the
  University
• It makes available journals, books, pamphlets,
  etc from insiders and outsiders

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Audiovisual Center

• It comprises two cameramen and two audiovisual
  professional
• It documents all events in the University
• It prepares banners, posters, documentary films
  to promote the University and events
• It offers audiovisual services to all offices of
  the University

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International Relations Office

• It comprises an International Relations Expert
  who is responsible to International relations
• It makes links with donors, Universities,
  governmental and nongovernmental organizations

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The Redesigned Structure(BPR
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Director, Corporate Communication Marketing
(DCCM)

• Duties and responsibilities

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• Ensures that institutional culture are developed
  and maintained inline with the mission of the
  university
• Ensures that university environment is properly
  communicated to the government, society, etc
• Ensures that university programs, products and
  services are effectively marketed
• Ensures that museums containing
  models/collections of national (or international
  or institutional) historical, natural, and
  cultural values are established and administered
  

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• Ensures that all events in the university are
  properly organized, communicated, implemented and
  registered
• Initiate and inculcate team sprit in the office
  to accomplish effectively and efficiently the
  teaching-learning and research and community
  service activities at the university
• Ensure collective integrity, responsibility and
  accountability for every activity of the office
• Ensure recognition of creative performance and
  out come.

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Reporting

• Accountable to the President

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• At least second degree in fields of communication
  and marketing and related fields with rich
  experience public relations
• Must have experience in communication and
  promotion policy
• Must demonstrate the capacity to lead
  communication projects
• Must have an understanding of national and
  international policies and agreements related to
  communication management

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• Must have a demonstrated capability in
  institutional communication, including
  fundraising and legislative relations

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Requirement, experiences and qualification

• The Candidate

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Term of office

• The Director is a full time post (no teaching and
  no research during working hours of the
  university).
• Appointments will be subjected to a one year
  probationary period and lasts for five years and
  may compete for a second term.

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• Thank You