MiraCosta College Tech Prep Consortium

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MiraCosta CollegeTech Prep Consortium

• Presents
• Create Your Own Pipeline

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Welcome

• Introductions
• Name
• Institution/Affiliation
• Take-Aways

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Create a Pipeline

• Address a need in the community workforce
• Work backward to create programs that address
  the need

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Identify

• Community needs
• Chambers
• Economic Development Organizations
• Advisory Committees
• Californias labor market information
  www.cactis.ca.gov
• Workforce need in your community
• Biotech background and history

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• Industry partners to help with
• Planning
• Standards
• Advisory
• Funding
• Cohorts of high school students
• To feed program
• To fulfill community need in workforce

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Who we are Tech Prep

• Classroom Procedure
• Past
• Growth 2,200 students
• Credit by Exam Title V Regulations
• One semester after credit is earned
• Transcript is generated
• English/Spanish letter of congratulations with
  brochure
• Video www.miracosta.edu/techprep

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Begin the Pipeline Project

• Focus on the need
• Decide on an application (ours is biotech)
• Envision the plan implemented, work backward from
  there
• Look for an appropriate grant
• LNC
• Foundation for SB 70 Quick Start

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• Know your institutions requirements for grant
  application
• Obtain appropriate approvals
• Read the RFA/RFP
• Then read it again, and again
• Break out the components of the application (i.e.
  narration, budget etc.)

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Circle the Wagons

• Meet with those who are assisting you
• High school and community college teachers
• Decide who does what
• Integrated curriculum who, when, how, where
• Establish timelines
• Begin collecting signatures, resumes, etc.
• Start now
• Take advantage of faxes, e-mail and supplemental
  pages

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Make Sure Everyone is on the Same Wavelength

• Decide upon future deliverables
• Accountability
• Evaluation
• Be specific - make it measurable

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Begin Writing

• Write the grant with the outcome in mind and the
  RFA at your side
• If possible the same person should write the
  narration and work plan/action plan
• Be clear, concise and make no assumptions
• Follow up with others who are contributing

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(No Transcript)
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Working on the BudgetThose Involved

• Grant Budget Manager
• Community College Fiscal Department
• High School Site Accountant
• High School District Accounting Office
• Staff
• Manager

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Develop a Plan for Invoicing

• Site Accountant
• Keeps spreadsheet of expenditures and receipts
• Forwards to district office for invoicing
• District office invoices community college
• Budget manager processes invoice for payment

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Another Option

• Budget Manager
• Divides dollar amount allotted by months in grant
  period
• High school district invoices community college
  monthly
• Services must be rendered before
  invoicing can occur

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Recognizing Those Who Help

• Writing
• Budget
• Implementation Efforts
• Reporting
• Documentation
• Payday

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Indirect

• Grant allows 4
• Community College allowed 4
• Subcontracted districts may want indirect
• Subcontractors are allowed 4
• Written into 5000 line item as subcontractor
  expense to community college

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For the Subcontractors Benefitbudget is brown
down by entity
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Once Draft is Written

• Have someone you trust read it
• Preferably someone who doesnt know your program
  well
• Re-read the RFA, make sure you have written to it

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Ready, Set, Submit

• Distribute draft to partners for review and input
• Budget Action Plan Narration
• Send your package early
• Pay for return receipt

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SB 70

• Quick Start Grants
• Due April 20, 2006
• Duration June 1, 2006 June 30, 2007 or 2008
• www.cccco.edu/divisions/esed/sb70/quick_starts.htm
  

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Focus

• Advanced Transportation
• Allied Health
• Biotechnologies/Biosciences
• Competitive Technologies
• Environmental Technologies
• Geographic Information Systems
• Multimedia/Entertainment

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Partner Requirements

• Minimum of one high school or ROP
• Community College
• Economic and Workforce Development Program
  Strategic Initiative Center
• Business/Industry
• Encouraged Middle or Junior high schools

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Other Requirements

• Community college as the fiscal agent (doesnt
  need to be the lead)
• Indirect cost of 4
• Match of 30 cash or in kind
• Equipment purchase limited to 25 and should be
  available for multiple users

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Evaluation Considerations

• Geographically distributed
• Priority for multiple broad based, demonstrated
  partnerships
• Maximum points per section of application
• - Need 10 - Project Management 15
• - Budget 10 - Justification
  15
• - Work Plan 40 - Dissemination 5
• - Feasibility 5

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Lessons Learned

• As soon as the RFA is released start working, big
  vision should already exist
• Invite organized people, who are good at working
  to timelines, to help you
• Be sure your action plan is do-able

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• When communicating to those involved in carrying
  out the grant, be very specific in your needs
• When questions arrive get clarification
• Establish invoicing procedure before submittal
• Once you have gotten the grant
• Celebrate
• Go to work

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Questions
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MiraCosta College Tech Prep1 Barnard Drive,
25Oceanside, CA 92056

• Jean Kaput
• Coordinator, Apprenticeships Workforce
  Initiatives
• [phone] x6570
• JKaput_at_MiraCosta.edu
• Mimi Lively
• Assistant, Tech Prep
• [phone] x6578
• MLively_at_miracosta.edu