WEBBASED CATALOGUE

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• WEB-BASED CATALOGUE

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ALEPH 500Automated Library Expandable Program
The new library information system of the
University of Stellenbosch
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ALEPH 500 OFFERS CLIENTS
User-friendly, web-based access to the online
catalogue Access to the library catalogues of
all five Calico institutions
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ALEPH 500 OFFERS CLIENTS

Access to all Aleph 500 catalogues
world-wide Self-initiated renewal of library
material Self-initiated reservation of library
material
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Access to University of Stellenbosch
Library Catalogue
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Access to University of Stellenbosch
Library Catalogue
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Access to University of Stellenbosch Library
Catalogue
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Signing on as a user

• Anyone can use the OPAC without having to sign
  on.
• However, you have to sign on if you wish to
• check your user information
• request items
• renew items

• Click User
• Use your US number for User ID and verification

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Sign-out
Once you have identified yourself, the following
details are available. A Sign-out button appears
on the left hand side of the top menu
bar. Remember to SIGN OUT after a session
Click on Loans to renew your books
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Self-initiated renewal of library material
Click on the underlined number to initiate
renewal of library material
Sign-out after you used the user function on the
Web Opac
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3 Ways of searching for library sources

• Browse
• Keyword Search
• Basic Search
• Multi-base
• Get

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Browse
Browse the alphabetical list of title, author or
subject, etc.
Use the Browse function when you have an exact
author, title or subject etc.
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Browse Click on Browse search Click on drop
down menu Select Title or Author, etc.
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Keyword Search

• Basic Search
• Allows you to perform a keyword search in all
  fields, or from either title, author or subject

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Basic Search
Indicate whether you want the words to be
adjacent or not
You can use Boolean operators e.g. revolution
not (French or France)
Truncation is possible. Using ? or will
expand your search
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Keyword SearchMulti-base
Allows you to do a keyword search across the
CALICO libraries for information sources
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Get

Use the Get function when you have an unique
number for a particular item e.g. ISBN
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The result list

• Available records - Holdings information
• Reservation/Requesting
• of library material

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The result list

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Short format

• Available records - holdings information

To make sure a book is available, scroll with the
arrow to the right

• 1/0 library has 1 item 0 copies out (the copy
  status could still be on order or cataloguing.
  Click holdings library for full details)
• 1/1 library has one item 1 copy out. Click
  holdings library for full details
• Multiple location click holdings library for
  full details

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• Reservation/Requesting of library material (1)

A request link on the holdings screen allows
users to request items out on loan
The date when an item must be returned
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• Reservation/Requesting of library material (2)

If you have not signed on as a user before, this
window will appear after selecting request on
the holdings screen.
Use your new US number for user ID and
Verification

• Click on request again after you have signed on
  to order the requested item.

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• Reservation/Requesting of library material (3)
  

The delivery location shows where you want to
collect the item you have requested select one
Click on Order to initiate the request
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• Reservation/request of library material (4)

• To verify your request, click on User
• Click on Hold requests

Sign-out after a session in which you used the
user function on the Web Opac
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• To view any particular record in full format ,
  click on
• the NUMBER of the item (to the left)
• or
• Full format (under Results list)

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Full Format
All items clicking on this will call up
the complete list of holdings at the US libraries
Links are available from the Full format of the
record
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This function allows you to modify your search by
applying another search term to your previous
search. You can enter new terms, from all fields
or a selected field, and apply boolean logic
AND, OR or NOT
- e.g. in the example above the search for
Agriculture has been narrowed down (AND) to
Universiteit van Stellenbosch dissertations and
the field to search to Subject
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Limit

• You can limit your search by year, format,
  language, location, etc.(The languages listed
  are not a comprehensive list.  Other languages
  still have to be added.)
• e.g. to get a list of all the Chemistry journals,
  type Chemistry under all fields in the keyword
  search and limit with filter by format Serials
  (Journals..)

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Save/Mail (Selected
Select records from your list before you use
Save/Mail
This feature allows you to e-mail or save
selected records
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Complete e-mail address if sending results by
e-mail
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Available records
Available records, displays only those items
which are not out on loan
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This feature enables you to collect records from
a variety of searches, after which they can be
printed, saved or e-mailed
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• When using the Web-based Catalogue on a computer
  in the library ALWAYS remember to
• Sign-out or reset
• Please Do not close the Web-based Catalogue (x)

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