Polish Road to EAD or

1
Polish Road to EADor

• 2004.08.25. Vienna
• Story told by
• Hubert Wajs Ph. D. hubert.w_at_wp.pl

2
Structure

• Thanks
• The Problem
• Retrospective conversion of finding aids
• Project
• What?, Who?, How?
• Presentation

3
Finding Aids
XML
Retroconversion
4
History

• Metadata new term for archivists
• Meetings, Seminaries etc.
• Polish Archivists seminary on metadata (22 05
  2001)
• EAD - MAGIC WORD OR TERROR by prof. PETER
  HORSMAN Amsterdam, Archiefschool (11 05 2002)
• 4 days in June 2002 in Archiefschool Amsterdam
  (HWs)
• Web page (end 2002)
• DELOS x 2 (spring 2003)
• Polish seminary on EAD (23.01.2003 and
  07.03.2003)
• International seminary on EAD (24-25.04.2003)
• Publication of papers along with RLG Best
  Practice Guidelines for EAD (fall 2003)
• E-mailing prof. Daniel Pitti (HWs 2002-2004)

5
Introduction of ISAD(G)

• ISAD(G)
• Translation, version I (1995)
• Translation, version II (2004)
• www.archiwa.gov.pl/agad/
• RLG Best Practice Guidelines for EAD

6
Crown Chancery Public Register Metrica Regni

• The most important records of kings
  administration kings chancellery form the
  middle of the 15th till the end of the 18th
  century
• 790 chancellery books with records of permanent
  legal value. From the first half of the 16th
  century 30 thousands records in 90 books.

7
Project

• Phases
• Database (for archival inventories files and
  items)
• Introductions in electronic formats
• Combining .dbf .doc. into .xml
• People
• Students from Warsaw and Kraków (input)
• Cooperation with labour offices (input)
• Archivists (control)

8
Project

• Further
• Collaboration with Jagiellonian University in
  Cracow
• Abstracts of records from the 17th century books
  in Polish
• Sumariusz Metryki Koronnej. Seria Nowa
• Two parts around 750 records (abstracts).
• 16th century data (input)
• Matricularum Regni Poloniae Summaria (1907-1999)
• In all six parts edited so far are more than 41
  thousands records (abstracts) in Latin.
• What about the images?

9
Technology

• What one could find on LOChttp//www.loc.gov/ead
  /ead.html
• EAD DTD (version 2002)
• EAD Tag Library (version 2002)
• Examples (version 2002)
• XSL (for the 1st version, 1998)
• Michael J. Fox, The EAD Cookbook (for the 1st
  version)

10
Technology

• My Tool Pajaczek little spider
• Polish HTML editor

11
THE ROAD - cobblestones

• From database (ISAD) export do XML? ltc01gt
• Corrections and adjustment to EAD structure
• structure of the fonds (an example)
• ltcgt or ltc01 level "series"gt
• ltc02 level "file"gt
• ltc03 level "item"gt
• General descriptive information in electronic
  format from introduction to ltarchdesgt
• (what to do if they are missing?)
• Validation and corrections (in loop)
• xmlvalid by Elcel Technology Ltd (Free ware)
• Adding .xsl ? www

12
HOW?
EAD(in XML)
INVENTORY
INTRODUCTION(.TXT . DOC)
ltarchdesgt
DESCRIPTION OF EACH ITEM (.DBF)
ltcgt
13
Are we (in Poland) ready for EAD ?

• Intellectually
• In general
• In particular
• Human factor
• Technically
• Software

14
Polish web site with EADpresentation

• http//www.archiwa.gov.pl/agad/pomoce/MKInw.xml