Title: Prof' Steve Ching
1Proposed Plan for RelocatingSelected Books and
Bound Journals to Library Archive
- Prof. Steve Ching
- University Librarian
- CIST Meeting - May 3, 2006
2Immediate Need for Space
- Increase in student intake
- (2006/07 enrolment projection)
3Need for Library Re-planning
- Book stacks are saturated with books overflowing
onto the floor in some areas. - Seats are fully occupied during revision and
examination periods. Partial access policy
restricting external users to come only during
non-busy hours has been introduced during the
peak season.
4Need for Library Re-planning
- Do we want a library like that?
5Relocation of Library Materials to Library
Archive
- The Growing Library Collection
- Annual growth rate 40,000 vols. per year
- Relocation of not frequently demanded library
materials is necessary - Grandtech Centre as the Archive Collection
- 2002 massive relocation of some 130,000 low-use
books and 56,000 bound journals (those with
electronic equivalence) to Library Archive at
Grandtech, Centre, Shatin - 2004 small scale relocation of some low-use
Science Technology books - Implication to Users
- Low request rate for Library Archive materials
- Books (10 requests per day on average)
- Journals (less than 10 requests per day on
average) - Requests are filled within 1 2 working days
- Minimum inconvenience
6Relocation of Library Materials to Library
Archive
- Relocation Plan for 2006 Summer
- Materials to be relegated to Library Archive
- some 76,000 vols. of low-use books
- some 40,000 vols. of bound journals
- Smaller in scale when compared to the 2002
relocation exercise which covered 130,000 vols.
of low-use books and 56,000 vols. of bound
journals
7Relocation of Library Materials to Library
Archive (Summer 2006)
De-selection Criteria for Books
8Relocation of Library Materials to Library
Archive (Summer 2006)
De-selection Criteria for Bound Journals
- Subject differentiation De-selection criteria
are more conservative for Arts Humanities,
Social Sciences and Business subjects - (2) Usage pattern and opinions of faculty during
initial consultation have been considered
9Library Archive Materials Retrieval Mechanism
- Retrieval mechanism already in place since the
first relegation exercise in 2002 - Requests can be submitted via Library Catalogue
- Desired items are delivered within 1 2 working
days - Special arrangements can be made if users would
like to browse the Library Archive collection in
person
10Temporary Arrangement during the Decanting Process
- Decanting Arrangement (June to September 2006)
- Some 2,000 vols. of more frequently used journals
? temporarily relocated to the compact storage at
the Law Section of the Library - ALL bound journals ? relocated to Library Archive
- Only those that fall into the de-selection
criteria will stay behind in the Library Archive
after the decanting process - Others are just temporarily relocated to
facilitate the decanting and they will ultimately
be moved back to the campus after a few months - Requests for journals that are not available on
campus can be submitted via the established
retrieval mechanism in the Library Catalogue or
through the Serials Counter - If for some unexpected reasons (very rare) that
requests cannot be entertained, document
deliveries from other libraries will be provided
11Communication with Academic Staff
- Academic departments will be kept informed of the
renovation / relocation project - Faculty will be consulted with regard to
- which journal titles should be permanently
located in Library Archive - which journal titles are frequently used and
should be temporarily housed in the compact
storage of the Law Section during the decanting
process - Library Archive is not the final stop relocated
items can always be moved back to the campus - if they are later found being requested quite
frequently - upon recommendation by academic staff members
12Library Re-planning and Relocation of Library
Materials
- First-phase Library Renovation
- Expected outcomes
- Student seatings ? increase by 12
- Subject clusters ? books on Economics Finance,
Business Commerce will be relocated to become
adjacent to the Law Collection to form a subject
cluster to facilitate access - Relocating existing compact shelves on campus to
Library Archive - ?Total shelving capacity in Library Archive will
increase by gt60 - ? Provide room for building up a combined office
for technical services of the Library to enhance
and streamline workflow
13Run Run Shaw Library Utilization of Office Space
2003 - 06
ACQ, CAT, SER SYS 639m2
Acquisitions, Serials, Cataloguing Systems
Office
Run Run Shaw Library Utilization of Library Space
on campus (First Phase Renovation)
Office Area (Proposed) 994.5m2
639m2
Office Area (Proposed) 994.5m2 Total Area
Released for Public Use m2
MS RES 202.5m2
Two Temporary Classrooms 171m2
General Office 153m2
Public Use 191.25m2
Public Use 405m2
Public Use 184.5m2
14Utilization of Space in Library Archive
15Utilization of Space in Library Archive
- Decision of Accommodation Committee
- 2/3 of the space in Grandtech Centre to be used
exclusively by LIB as the Archive for low-use
books and bound journals - Projection
- by 2009, all approved space in Library Archive
will be used up - Bidding for the rest 1/3 area
- to support the Universitys Artwork Management
project - to provide room for more library materials beyond
2009
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