The Global Fund to fight AIDS, Tuberculosis and Malaria

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CONFIDENTIAL
EMRO Regional meeting
July 13 , 2002
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Contents
1. Overview of the Global Fund 2. Revised
guidelines and forms 3. Process
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2nd call for proposals what's new?

• Executive Summary added to provide a quick
  overview
• Section B in previous form has been removed

Structure

• Section on "Applicant information" requires
  greater details on the different types of
  applicants
• Greater transparency sought on country context to
  better understand how the proposal "fits into"
  the overall country setting
• Log frame approach used to better structure the
  goal, objectives and activities and link them
  directly to indicators and targets
• Deeper information required on programmatic and
  financial management, Monitoring and Evaluation
  systems and procurement systems

Questions

• More detailed instructions and guidance and
  (hopefully) improve clarity

Instructions
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Revised Guidelines and forms an overview (1/9)
SECTION I Executive Summary

• Executive summary of the proposal
• Intended for Board and Secretariat
• Parts may be used on website (with permission of
  the applicant)
• Should be filled out only AFTER the rest of the
  form has been completed.

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Revised Guidelines and forms an overview (2/9)
SECTION II Information about the applicant

• Description of the CCM
• Includes the different "types" of CCMs
• Separate part for non-CCM applications

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Revised Guidelines and forms an overview (3/9)
SECTION III General information about the
country setting

• Information on the country context
• Disease burden, economic situation, political
  commitment, financial context, national
  programmatic context
• Seeks to better understand how proposal "fits"
  into country context

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Revised Guidelines and forms an overview (4/9)
SECTION IV Scope of proposal

• The actual content of the proposal
• With the following sections, should be filled out
  for each component
• Log-frame approach to capture goal, objectives
  and activities and links to indicators/targets
• Information on implementing partners
• Other aspects of the proposal (e.g., gender
  issues, human resources, etc.)

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Revised Guidelines and forms an overview (5/9)
SECTION V Budgets

• Slight change in categories (made more
  transparent)
• Greater detail for commodities and drugs
• Highlight overall funding from other sources

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Revised Guidelines and forms an overview (6/9)
SECTION VI Programmatic and financial management

• Management arrangements and rationale
• Principal Recipient(s)
• Link with other existing arrangements

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Revised Guidelines and forms an overview (7/9)
SECTION VII Monitoring and Evaluation

• Monitoring and evaluation plan broken down in
  sub-questions
• If required, plans to strengthen ME capabilities
• Important to state what other support is being
  received

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Revised Guidelines and forms an overview (8/9)
SECTION VIII Procurement and supply-chain
management

• Outline of existing arrangements and systems
• What additional arrangements would be required
  with this proposal
• Transparency on what other drugs are being
  requested or expected from other sources in order
  not to duplicate

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Revised Guidelines and forms an overview (9/9)
LIST OF ATTACHMENTS

• Same as previous forms
• Added blank page for all attachments requested in
  form as well as any other attachments the
  applicant would like to provide

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Revised Guidelines and forms a few tips

• Read ALL of the guidelines document before
  starting
• Read ALL questions in the form carefully
• Pay attention to the instructions in the boxes
  and the content guidance in parenthesis after
  some of the questions.

Reading carefully

• There is no right or wrong answer but all answers
  should be justified
• Try to respect indications of length given

Answering questions
Language

• All 6 UN languages are accepted (English, French,
  Spanish, Chinese, Russian and Arabic) and treated
  equally
• Since the working language of the TRP is English,
  all proposals coming in one of the other 5 UN
  languages will be translated
• Experience has shown that with technical
  documents such as proposals it is safer if the
  authors of the document supervise the translation

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Some frequently asked questions
Source 2nd Board meeting of the Global Fund
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Contents
1. Overview of the Global Fund 2. Revised
guidelines and forms 3. Process
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The Proposal process at the Global Fund
PRELIMINARY

• World-wide call for proposals through
• Web-site
• Partners
• Ministries
• Board

• Set dead-line to submit
• All late proposals to be considered in next round

• Screening by Secretariat
• Request any missing information from applicants
  prior to TRP meeting

• Technical Review of all eligible proposals
• TRP makes clear recommen-dation to the Board

• Board meeting to approve proposals recommen-ded
  by TRP

• For some proposals, some clarification required
  prior to grant negotiation

• Grant negotiation with the Principal Recipient(s)
• Assessment of Principal Recipient may be required

Approximate timing
3 months
6 weeks
8 weeks
6 weeks
Case-by-case
2 July
1st October
mid November
end January
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Straight-forward screening criteria to ensure
transparency and consistency
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Broad review guidelines for technical review panel
BASED ON ANNEX I OF GUIDELINES
Description
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For more details and updates, visit our web-site
at http//www.globalfundatm.org
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