Critical Information for Teachers and Principals

1
High School
Proctoring the November 2007 WAAS-DAW and
Portfolio Assessment

• Critical Information for Teachers and Principals

Kimberly Ann DeRousie State Test Coordinator
October 19, 2007
2
Intent

• Intent
• To ensure the best opportunity for students to
  accurately show what they know and are able to do.

3
November Directions for Administration-Supplement

• The Spring and November Directions for
  Administration manuals contain critical
  information for proctoring the November
  WAAS-DAW/Portfolio.
• Become familiar with these manuals prior to
  testing.
• Available online at
• www.k12.wa.us/assessment/TestAdministration

4
Erratas for Spring Directions for Administration
Manuals

• Before administering the WAAS-DAW assessments, be
  sure to review the Errata sheets to the Spring
  2007 Directions for Administration Manuals for
  Grades 3-8.
• Errata sheets were provided in the shipment of
  DFAs when ordered online.
• Additional Errata Sheets can be downloaded from
  the OSPI Test Admin Web site

SAMPLE
www.k12.wa.us/assessment/TestAdministration
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Responsibilities ofSchool Assessment Coordinator

• The School Assessment Coordinator shall
• Maintain test security and accountability of test
  materials.
• Follow appropriate procedures for counting,
  distributing, collecting, and returning test
  materials.
• Sign test security affidavit, as required by
  OSPI.
• Report all testing irregularities according to
  OSPI instructions.

6
Responsibilitiesof Test Proctors

• Test proctors shall be educational practitioners
  who also shall
• Attend required training sessions and read all
  assigned training materials required for each
  test they proctor
• Administer tests according to the directions in
  the test manual
• Document and report immediately any testing
  irregularities to the school assessment
  coordinator or principal
• Ensure that test documents are given only to the
  student identified in the coding
• Maintain confidentiality concerning test items,
  test content, and individual student results
• Sign and submit a proctor security report, as
  required by OSPI.

• Reading, revealing, or copying passages, test
  items, or performance tasks.
• Interpreting or reading test items or passages
  for students unless otherwise noted in the
  students IEP for this accommodation.
• Causing achievement to be inaccurately measured
  or reported.
• Copying or reading student responses.

Examples of Prohibited Activities
7
Code of Conduct

• It is your responsibility to ensure that standard
  procedures are followed.
• Ensure understanding of test protocol.
• Confirm the accuracy of student demographics.
• Watch for irregularities during testing.
• Document any unusual or inappropriate behaviors
  during testing.
• Follow the Code of Professional Conduct.

8
Participation

• The November WAAS administration window is from
  November 1-9, 2007. This administration will
  count as one of the five test opportunities
  available to high school students, if completion
  criteria are met.
• Only the WAAS-DAW at appropriate grade levels and
  Portfolios will be available during the November
  administration. WASL-Basic, previously known as
  WASL-Modified (WASL-MO), will not be an option
  available at this time.

9
Accommodations

• Accommodation Guidelines for The Students Served
  by Special Education Programs who have Individual
  Education Plans (IEPs) or Section 504 Plans have
  been revised. Be sure to read the Accommodations
  Guidelines for the Students Served by Special
  Education Programs manual that is available on
  the OSPI Web site.
• A new accommodations checklist is available in
  the Resource section of this manual. Ensure that
  IEP accommodations are available to students as
  needed.

www.k12.wa.us/assessment/pubdocs/2007-2008Accommod
ationGuidelines.pdf
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Accommodations

• Know any necessary accommodations for students
  with IEP, 504 Plan, and bilingual accommodations.
• Accommodations must provide access to the tests,
  not advantage.
• Four types of accommodations
• Scheduling
• Setting
• Presentation
• Response
• Accommodations must be documented on back cover
  of test in Boxes 3 and 6.

11
Providing Testing Materials

• Mathematics
• Approved calculators session one only, unless
  noted in the students IEP or 504 Plan.
• Tools and manipulatives (counters, base ten
  blocks, color tiles, number boards,
  hundred boards, geoboards, 3-D shapes, fraction
  shapes, representative currency and coins, or
  instructional clocks)
• Writing
• At least 3 sheets of lined yellow scratch paper
• Commercially published thesaurus or dictionary

• No. 2 Pencils ONLY
• Pens, highlighters, markers, mechanical pencils
  and pencils of 2.5, 3.0 etc., are NOT OK
  they will not be picked up by the scanners.

12
Test Security

• Keep tests in a locked/secure, limited access
  location as defined in your schools test
  security plan.
• Develop system for tracking materials so that all
  testing materials are accounted for and returned
  to test coordinator after testing is completed.
• Follow building protocol for students who need
  more time.

13
Preparing the Testing Environment

• Ensure location meets security and supervision
  requirements.
• All testing locations must be posted with a sign
  that alerts staff and administration. This
  posting assists in preventing interruptions in
  testing and facilitates the monitoring of testing
  by administration. Take care in placing the sign
  to avoid covering a security window.
• Remove or cover any materials in the classroom
  that may help students answer test questions.
• Allowed to remain
• Alphabet strip
• Number line
• Writing Checklist

My Word List Compare Contrast Connect Analyze Inte
rpret Synthesize Evaluate
14
Cell Phones and Backpacks

• Many students and staff members carry cell phones
  and pagers with them to class. Because these
  devices can be used to transmit information and
  capture images, cell phones, iPods, pagers, and
  any other communications devices must be turned
  off and kept out of view and reach during testing
  sessions.
• Many students carry backpacks and purses. These
  must be placed a distance from the student so
  that items may not be retrieved without leaving
  the seat.

15
Procedures to Ensure Accurate Individual Score
Reports for Students
Students must sign test booklets
Proctor (optional)
CAUTION Never mark or obscure the security
barcode on front of test booklet. (This barcode
is used to track the return of test booklets.)
WASL
Notes box available
Student working on incorrect session, Scribe, etc.
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How to Apply Adhesive Pre-ID Barcode Labels
Adhesive Pre-ID Barcode Labels must be adhered to
the back cover.

• All pre-registered students will have
  preprinted adhesive labels.
• If a student Pre-ID adhesive label is not
  available, you must hand grid each test
  booklet on the back cover (demographic page).
• Extra care must be taken to assure that all
  test booklets (Reading, Math, Writing) for a
  specific student have identical student
  demographic data gridded on them. Boxes 1, 2,
  4, 5, and 7 will be used to reconcile
  multiple test booklets for a student.

Demographic page (back cover)
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During Testing

• Read directions in Say boxes as written.
• No paraphrasing.
• Specific feedback must not be given to individual
  students about completing specific questions.
• Create a positive testing environment.

Note for Writing only You may define words or
phrases in the Checklist or Prompt as needed for
individual students, but your response may not
hint or imply how a student might write his or
her response.
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Set Expectations
Students must

• write legibly
• check their own work to assure it is complete
• completely erase incorrect responses to multiple
  choice items to ensure accurate results
• not disrupt others when finished

Incorrect
Correct
19
Monitoring Testing

• MBWAMonitor by walking around.
• Proctors and monitors should watch for the
  following
• Be sure students are working on the correct
  session
• Be sure they are generally following the
  directions given at the beginning of the session
  (you may reread the directions to the student, if
  needed).
• You may not point out to students an incorrectly
  answered question, point out questions that have
  not been completed, or read and comment on
  student essays. Also, you may not paraphrase
  questions or read the items to the students.

20
Report Irregularities in Test Administration

• Reproduction of test booklets or secure
  supporting testing materials.
• Improper test preparation.
• Improper test proctoring including
• Providing group accommodations not permitted in
  the new Accommodations Guidelines manual.
• Allowing breaks during testing outside the
  parameters listed in DFA.
• Providing student access to tools or materials
  not allowed for that test.
• Coaching, departing from prescribed script in
  DFA, or attempting to artificially inflate the
  test scores of students.
• Not providing students with tools or materials
  that are available for that session of test.
• Unforeseen interruption in test administration.

The District/Site coordinator should be notified
of testing irregularities. All irregularities
must be documented. The front of the student test
booklet contains a space for the test proctor to
document any deviation from testing procedures.
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Scribing for Student

• Use scribing for students unable to write in test
  booklet.
• Must be used during regular classroom
  instruction.
• Scribing must conform to the specific directions
  in the new Accommodations Guidelines manual.
• Mark Irregular Test Administration Box 8 on back
  cover of test booklet.
• Name of scribe and type of scribing should be
  noted on the front cover of the student test
  booklet in the Notes box.

22
After Testing

• Collect and account for all test booklets
• Remove all Writing drafts from test booklets and
  shred
• Ensure that all accommodations are gridded on
  back cover
• Document any special circumstances in Notes box
• Report errors in demographic information on
  student booklets
• Return all materials to School Assessment
  Coordinator
• Complete online Proctor Questionnaire
• Submit Proctor Security Report

Proctor www.k12.wa.us/WASLsurvey