Project TRANSFORM

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Project TRANSFORM

• Team Leader Meeting
• October 26, 2006

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Audit on Reliability of Student Data

• Conducted by Internal Audit Department
• SCCPSS
• Date of Report June 29, 2006

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4 Broad Areas of Conditions

• Data and Data System Issues
• Operational Issues that Affect the Reliability of
  Student Data
• Operational Issues that Do Not Directly Affect
  the Reliability of Student Data But Impact the
  Effectiveness of the Student Data System
• Identified Areas in Management Which Affect
  Student Data Processes

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Project Transform

• Audit Report -gt Management Action Plan -gt
  Planning/Structuring phase - gt Project Transform

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Critical Factors for Success

• Compelling need for Change
• Clarity of Direction
• Targeted and Effective Communication
• Accountability
• Broad based Participation

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Project Transform Project Charter

• The purpose of this project is to transform the
  way we do business in collecting and
  disseminating district data within and outside
  our organization with a focus on improving data
  quality through a team-oriented approach.

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Project Transform Key Objectives

• Develop a Student Information Accountability Plan
  and District Accountability Plan Ensuring
  Accountability by All
• Review and Update Processes and Procedures for
  Collecting and Disseminating Data
• Review and Implement Change Control Management
  Procedures
• Implement Quality Assurance (QA) procedures to
  Ensure Sustainable High Levels of Data Accuracy

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Project Transform Key Objectives

• Increase Capacity and Understanding of District
  Data to All
• Change the culture to foster teamwork, pride,
  ownership, and nobility
• Develop a Master Time-Line Listing all Tasks and
  Deadlines for Collecting and Disseminating Data

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Project Transform MAP
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Project Transform Planning and Structuring
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Project Transform Comprehensive Plan
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Project Transform Team Leader Responsibilities

• Understand Project Purpose and Objectives
• Schedule Monthly Meeting with PM
• Schedule Team Meetings
• Conduct Bi-Monthly Team Meeting
• Prepare Bi-Monthly Status Reports
• Submit Deliverables
• Present Deliverables

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Project Transform Team Meetings

• Review Project Purpose
• Review Team Objective
• Work on Assigned Tasks
• Complete Deliverables
• Submit Sign-In Sheet

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Project Transform Project Plan/Schedule
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Project Transform
Website
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Project Transform
Questions?