Introducing

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Introducing Vulindlela
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South African Situation
Estimated Expenditure 2001/02 R258,3 Bil
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South African Situation
Personnel Distribution 1,061,527
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South African Situation
- Departmental Structure -
National Government ( 33 Ministries/Departments)
HEAL
FIN
AGRI
Provicial Government ( 9 Provinces )
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South African Situation Before
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Pains
A few days later...
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Pains
Too late!!
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Data Rich
Information Poor
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MINISTER
NATIONAL TREASURY
VULINDLELA
PROVINCES DEPARTMENTS
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System Pains
Cannot Provide Consolidated ViewTrends
Comparisons - ExceptionsNot ReconciledNot
Timeous - outdated SummarisationsNot
FlexibleAbility to Drill DownDifferent Views
not PossibleNo TransparencyNo Audit Trail
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Business Pains
No TransparencyNo Audit TrailNo Standardisation
(Chart of Accounts)Late Closure of Books
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FINANCIAL Different Accounting systems Different
Databases Different Platforms Different
Bureaus Different Operating Systems
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PERSONNEL Different systems Different Bureaus
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Same Code Different meaning
CODE Description
001 Department of Agriculture
001 Correctional Services
001 Education
001 Tertiary Education
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Different Code Same meaning
CODE Description
003 Department of Agriculture
007 Dept of Agriculture
04501 Department of Agriculture
0091 Department of Agriculture
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Lack of Standardisation
CODE Description
001 Department of Agriculture
001 Dept of Agriculture
001 Agriculture
001 Dept Landbou
001 Department of Agri
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Mapping Process
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Mapping Process
Obj1
Obj2
Obj3
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Obj5
Obj6
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Picking out the Odd Pieces
Recoverable Expenses
Trading Accounts
Voted Funds
Grants
Donor Funds
Other Funds
Projects
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South African Situation After
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Strong Identity
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VISION STATEMENT

• A FINANCIALLY INFORMED MANAGEMENT TEAM

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THE MISSION OF VULINDLELA

• We collect and manage data
• to deliver useful, integrated information that
  supports financial management
• within government.

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Strategic Direction

Call centre 012 672 1881
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About Vulindlela

• Data warehousing environment.
• Multiplicity of leading edge technologies pushed
  to the limit.
• Highly responsive and business orientated

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Information Strategy Working Group(ISWG)

• Membership
• Accountant General
• DPSA
• SARB
• Statistics SA
• NT
• Provincial Representation
• The Information Strategy Working Group represents
  the interests of all clients of the Vulindlela
  database.

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Project Team Statistics

• Project started 1997 with one Consultant
• Executive sponsor Accountant General
• Project Manager - Deputy Director
• Current Team - 65 Consultants of differing
  Skills Base
• Target Client Base - Asst Director upwards (17
  000)
• Annual Costs - R13 Mil

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Small, highly focused implementation projects
Implementation Approach

• Each increment must be
• Large enough to have an identifiable business
  impact
• Small enough to be manageable and delivered
  quickly

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Management Information Needs
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Public Finance Management Act

• Let the managers manage, but hold them
  accountable
• Introduction of financial management
• Consolidated financial statements required based
  on GRAP
• The government reporting entity includes
• Departments
• Trading entities
• Public entities in ownership control (excluding
  for example higher education institutions)
• Government business enterprises
• Constitutional institutions

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Reporting by Accounting Officers

• Annual financial statements
• GRAP Accounting Standards Board
• Audit requirements
• Timing requirements
• Annual report (including performance)
• Monthly reporting - Early Warning System

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Personnel
Finance
Logistics
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Vulindlela - Benefits

• Consolidated accounts
• Better Cash flow Management
• Reduction in Taxation
• Reduction in Loan Interest
• Facilitate Investigations (Micro Lenders,
  Ghosts, Forensic)
• GFS Compliant
• Tranparency and Trustworthy
• Current and Comprehensive Analysis

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The Way Forward
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The End
No, The Beginning !