EOC Planning/Intelligence Section Training

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Action Planning Process

• EOC Planning/Intelligence Section Training

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Action Planning

• Why is it done?
• When is it done?
• Who does it?
• What Sections participate in it?
• Where is it done?
• How is it done?

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Action Planning

• Coordinates Activities (work plan)
• Clear statement of objectives and actions
• Basis for measuring work and cost effectiveness
• Organizational direction

Disaster
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Action Planning Benefits

• Enhances communications
• Reduces redundancy
• Establishes responsibility and accountability
• Documents response Actions

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When Is It Done?

• Each Operational Period

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Operational Period

• Sets a period of time for the completion of
  EOC Objectives.
• Set by EOC Director
• May change due to changes in event.

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Operational Period

• Common Lengths are
• 12 or 24 hours
• 2-4 hours for hazardous materials incidents
• Multiple days for relatively stable situations
  like debris removal form building collapses or
  landslides
• May coincide with Shift Change

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Who Is Involved In Action Planning Meeting?

• Planning/Intelligence Section Chief
• Management
• Operations Section Chief
• Logistics Section Chief
• Finance/Administration Chief

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Action Planning Process

• Management briefing sets policy, priorities,
  Operational Period
• Section meetings to set Section objectives
• Action Planning Meeting
• Management Approval of Action Plan
• Distribute and set next meeting time.

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Action Planning Cycle
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Where Is Action Planning Done?

• Somewhere away from the EOC activities that
  should continue during the meeting

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How is Action Planning Done?

• Management by Objectives (used in ICS, SEMS,
  NIMS)
• Management sets policy, priorities, operational
  period
• Sections develop measurable attainable objectives
  that support management policy and priorities.

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Who Does What in EOC?
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Management Sets Policy Direction

• Identifies priorities (i.e., life property)
• Sets Operational Period
• Sets personnel policies as needed
• Sets fiscal policy as needed

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Section Meetings

• Occur after Management Briefing and prior to
  Action Planning Meeting.
• Purpose to set Operational Objectives for each
  Section.
• Consistent with Management priorities and
  direction.
• Should be measurable and achievable by the end of
  the Operational Period

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Developing Objectives

• SMART Objectives
• S Specific
• M Measurable
• A Attainable
• R Relevant
• T Time for Completion

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Action Planning Steps

1. Management sets policy and direction
2. Assessment of situation (actions taken and
   impacts)

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Action Planning Steps

1. Each Section meets and sets objectives for the
   Operational Period.
2. Action Planning Meeting.
3. Implement objectives

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Assess The Situation

• What has happened?
• What progress has been made?
• How good is the current plan?
• What is the incident growth potential?
• What is the present and future resource and
  organizational capability?

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Section Meetings

• Each Section develops objectives
• Based on Priorities
• Written as action statements (i.e., ..determine
  extend of deaths and injuries.)
• Follows the EOC Directors intent
• That are WHAT needs to be done

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Action Planning Meeting

• Planning/Intelligence Section Chief facilitates
• Only Section Chiefs attend
• Each Section presents their objectives
• Brief time for comment

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Meeting Activities Responsibility
Give situation resource briefing conduct action planning meeting P/I Section Chief
Provide Priorities and policy issues. EOC Director
Provide Section Objectives and/or Objective status. Management and General Staff
Health and Safety Briefing. Safety Officer
Public Information Briefing Public Information Officer
Finalize, Approve Implement Plan. P/I Section Chief Finalize EOC Director Approves Management General Staff Implement.
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Action Planning Meeting

• Management may want to modify the objectives
  Management provides further direction
• Meeting is short only 30 minutes
• Announcement of next meeting, adjourn
• Planning/Intelligence Chief completes Action Plan
  and submits to Management for approval, prior to
  distribution to all of EOC.

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Complete Objectives
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Next Operational Period
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What An Action Plan Provides

• Clear statement of objectives and actions
• Basis for measuring work and cost effectiveness
• Basis for measuring work progress and for
  providing accountability
• Documentation for actions taken

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Action Plan Essential Elements

• Statement of Objectives
• Organizational Structure
• Assignments
• Support Plans
• - Communications
• - Safety
• - Advance
• - Demobilization
• - Others as needed

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Operational Area EOC Priorities Support
Incidents, Cities and Special Districts in the OA.

• Coordinate information resources from cities
  and the Operational Area and forward to Cal EMA
  Inland Region.
• Establish shelter operations as needed
  coordinated within the OA.
• Request public health assistance as needed from
  OES Inland Region.
• Forward emergency proclamations to Cal EMA Inland
  Region.
• Monitor Fire and Law Enforcement activities
• Prepare Public Information Releases

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Operational Area EOC Priorities Support Incidents

• Coordinate information resources to support
  cities and county
• Social Services/ARC shelter operations
• County Health monitor and support health warnings
• Process local emergency proclamations
• Monitor Fire and Law Enforcement activities
• Prepare Public Information Releases

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REOC Priorities Support SEMS Level Below

• Regional Emergency Operations Center
• Coordinates Information Resources in support of
  Operations Areas while keeping SOC informed
• Monitor Fire Law Enforcement Mutual Aid
  activities
• Support Shelter Operations as requested
• Provide Health assistance as requested
• Activate Utilities Branch
• Process Local Proclamations

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Action Planning Forms

• EOC Forms
• No set forms as established in ICS.
• FEMA utilizes the ICS Forms as used at the Field
  Level
• EOC specific forms will be made available in an
  updated RIMS

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Action Planning Forms

• EOC Forms
• No set forms as established in ICS.
• FEMA utilizes the ICS Forms as used at the Field
  Level
• EOC specific forms will be made available in an
  updated RIMS

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• Questions??
• Answers!!

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Activity

• Divide into the five SEMS Sections Management,
  Planning/Intelligence, Operations, Logistics,
  Finance/Administration.
• Select a scribe and a Section Chief.
• Using scenario provided
• Management Provide the initial briefing
• P/I Chief announce the Action Planning meeting
  and direct Section Chiefs to conduct Sections
  Meetings to determine their objectives for the
  Operational Period.

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Activity

• Each Section meets and identifies Section
  Objectives (SMART)
• Planning/Section Chief conducts Action Planning
  Meeting

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Action Planning Process

• EOC Planning/Intelligence
• Section Training