SAP Overview

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SAP Overview
2
An Introduction to SAP
SAP R/3
Systems Applications and Products in Data
Processing
Real time / 3 tier architecture
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SAP Company Timeline

•   1972 SAP AG founded in Germany
• 1979 SAP R/2 introduced for mainframe
  computers
• 1980s Europe and N. American expansion
• 1992 SAP R/3 released as client-server
  application
• 1996 SAP R/3 becomes partially Internet
  enabled
• 1997 Develops and launches New Dimension
  product line
• including CRM, SCM and Data Warehousing
  solutions
• 1999 SAP announces mySAP.com, the next
  generation of its
• Enterprise Application system based on an
  Internet architecture
• 2004 SAP announces mySAP Business Suite.

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Why ERP

• Fully Integrated, Modular Structure
• Integrated and online business information
  system
• Providing maximum flexibility
• Built-in 1000 Best Business Practices
  Processes
• Provides simplified business solutions

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ERP Integration

• Integrate people, data and business processes
  within and between organizations.
• Collaboration, non-redundancy, consistency and
  internal process optimization.

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Benefits of Integration

• Timely access to common information
• Flexible and adaptable to growth
• Eliminate duplicate entries
• Visible business results across functional
  boundaries
• Minimize system interfaces and maintenance
  requirements while maintaining portability
• Immediately reflect financial impacts
• Capture decisions at the source for better
  control and accuracy.

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Why not ERP?

• Complexity
• Cost
• Inflexibility

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R/3 A Comprehensive Business Solution
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3 Tier Architecture

• Database Server
• Central Data Storage
• More storage capacity required
• Applications Server
• Data processing
• Memory intensive operations
• Multiple application servers depending on number
  of users
• Presentation Server
• User Interface (SAP-GUI)
• Loaded on desktop

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Basis System Three-Tier Computer Hierarchy
Central Database (Storage of all data)
Access to Dataase (Read / Write data)
Database
Input / Output of data to users
Processing of data using application logic
Application
Presentation of the processed data to the user
Presentation
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Industry Solutions

• SAP Engineerings Construction
• SAP Oil Gas
• SAP Utilities
• SAP Health Care
• SAP Automotive
• SAP Media
• SAP Aerospace Defense
• Service Providers

SAP High Tech Electronics SAP Consumer
Products Transportation SAP Public Sector SAP
Telecomm. SAP Chemicals SAP Pharmaceuticals SAP
Retail SAP Banking
Business Information Ware- house
Sales Force Auto- mation
...
R/3
B2B Procurement
Advanced Planner Optimizer
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Client/Server Overview
Server
LAN/WAN
TCP / IP
Client
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Procurement Process
Outline Agreement
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Production Process
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Sales Process Trading Goods
Packing
Customer Order
Picking
Billing
Accounts Receivable
Goods Issue
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Sales Process Finished Goods
Availability Check
Goods Issue
Customer Order
Billing
Partial Payment
Final Payment
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Sales Process Finished Goods
Availability Check - Insufficient -
Independent Demand
Customer Order
MRP Run
Dependent Demand
Production Scheduling
Purchasing
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Process Flow

Goods Receipt
Billing
Accounts Receivable
Goods Issue
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Plant maintenance cycle for Break down
Maintenance Order
Planning
Maintenance notification
Releasing the Order

Settlement of Order
Completion

Closing
Entering Technical findings
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PS Process
Internal project request or Customer inquiry
Budgeting and release
Create templates
Create project
Project planning
Project implementation
Project completion
Reporting
Project System Value Chain Process Flow
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LOGON TO SAP

• 1st STEP
• YOU WILL FIND SAP LOGON ICON ON DESKTOP
• DOUBLE CLICK ON THIS ICON
• 2nd STEP
• SAP-LOGON description screen appears
• SINGLE CLICK ON THIS
  ICON
  (OR)
• DOUBLE CLICK ON THIS ICON

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Logging In SAP

1. Enter Client Number 2. Enter User Name 3.
Enter Password Press Enter SAP Easy Access
Screen appears
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SAP EASY ACCESS
Enter Transaction Code

Creates New Session
This icon indicates ENTER

Find
Find Next
Help

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Client

• This is a numeric field.
• This number defines a whole business entity.

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User

• Every SAP user has a user name.
• Users of SAP system are client-specific, which
  means that having a user identification on one
  client will only allow access to that particular
  client.

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Password Rules

• Letters
• Numbers
• Easy to remember
• 3-8 Characters long
• No 3 Characters can be the same
• Do not start with a ? or an !
• Do not use previous 5 passwords

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Language

• SAP supports multi-national character sets and
  languages on the same system, at the same time.
• Default languages are English and German.

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Field Types

• There are three types of Entry Fields
• Required
• Default entry
• Optional entry field

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Sessions

• An SAP session is a window in which the user may
  perform a particular task.
• A User may have up to six sessions open at one
  time.

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System Messages

• E - Error
• An invalid entry has been made.
• The cursor moves to the field where the error
  has occurred.
• W - Warning
• A possible error has been made.
• The user can continue without changing.
• I Information
• Feedback from the system.