Fellowship Orientation Series

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• Fellowship Orientation Series
• Merranda Logan

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Objectives

• New application timeline
• Step by step instructions
• Common mistakes to avoid
• Recipe for success!

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Who participates in the Match?

• Allergy and Immunology
• Cardiovascular Disease
• Critical Care Medicine
• Endocrinology
• Gastroenterology
• Hematology
• Hematology/Oncology
• Infectious Disease
• Nephrology
• Oncology
• Pulmonary Medicine
• Pulmonary and Critical Care Medicine
• Rheumatology
• Sleep Medicine

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Application Cycle Timeline

• ERAS

• NRMP

August 1, 2012 (12 noon ET) Registration begins for programs and applicants.
October 10, 2012 (12 noon ET) Rank order list submission begins for programs and applicants.
November 7, 2012 (1159 p.m. ET) Quota change deadline. Programs must submit final information on quotas and withdrawals.
November 14, 2012 (900 p.m. ET) Deadline for registration and ROL certification.Applicants and programs must certify their rank order list by this date and time.
December 5, 2012 (12 noon ET) Match Day Filled and Unfilled results for individual programs posted to the Web. Matched and Unmatched information on applicants posted to the Web. Locations of all unfilled positions are released to applicants. Unmatched applicants may begin contacting unfilled programs.
December 6, 2012 Programs begin sending letters of appointment to matched applicants who then must sign and return the letters of appointment.
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Step by Step Instructions
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Application Process

• Now Prepare for July 1st
• Begin writing your personal statement
• Update your CV
• Ask for letters of recommendation
• Start researching programs
• Decide what you want out of your fellowship

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Application Process

• July 1st
• Obtain an ERAS token
• https//www.erasfellowshipdocuments.org/
• 90, non-refundable
• Start working on your ERAS application
• https//www.aamc.org/students/medstudents/eras/fel
  lowship_applicants/
• Electronic CV
• Personal Characteristics
• Fellowship Essay
• Upload/request documents MSPEs, medical school
  transcripts, and digital photographs

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Application Process

• July 15th
• Fellowship applicants may submit their
  application to programs
• ERAS opens for fellowship programs to
  download/review applications
• July 16th-November
• Interview season

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• August 1st
• NRMP registration begins
• NRMP computer system that matches applicants to
  programs
• http//www.nrmp.org/
• October 10th
• Submit and certify your Rank Order List
• November 14th
• Deadline for Rank Order List certification

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• December 5th
• Match day!

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Breakdown

• Everything you ever wanted to know!

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ERAS Token

• www.erasfellowshipdocuments.org
• Request token starting July 1st
• Non refundable 90 ?
• 14 digit code sent to you via email
• Send to a safe email address
• Token needed to register on My ERAS

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My ERAS

• https//www.aamc.org/students/medstudents/eras/fel
  lowship_applicants/
• Create your profile / CV
• Personal Statement
• Request your USMLE/COMLEX Transcript - 70 fee
  (MyEras ? Document)
• ECFMG status report for IMGs
• Choose/ apply to programs starting July 15th

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ERAS Fellowships Documents Office

• MyERAS ? Documents ? EFDO online services
• Download and print
• EFDO On-line Document Submission Form (DSF)
• Request for (LoR) / Coversheet
• Upload only the following to EFDO
• MSPE (Deans Letter)
• Medical School Transcript
• Photograph
• Make sure you give DSF and LOR cover sheet to
  your letter writers. They need to send directly
  to ERAS.
• Verify Receipt of Document feature

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Personal Statement

• Should be more function than style
• What have you done
• What do you want to do
• Why this subspecialty
• Why this program
• Have someone proofread
• Preferably faculty who read them
• Spell check!

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Photograph

• Programs use your photograph to identify you when
  you arrive for an interview, and as a memory aid
  when creating a rank list.
• Keep it plain and professional (not artistic)
• Make sure it looks like you!

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LoRs

• 3 letters PD/Chair letter (can submit more)
• Specialty to which you are applying
• Medicine faculty who know you well
• Clinical performance as well as research
• Always waive the right to see the letter (using
  the EFDO cover sheet)
• Allow time, give constant reminder
• On July 1st, print out DSF and LOR cover sheet to
  give to your letter writers

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Program Selection

• Decide where you want to be when you finish
  fellowship, then
• Size
• Location
• Clinical vs. research oriented
• Dedicated research time
• Expected outcome
• Possibility for advance degrees
• Personality of the program
• Ask Temple Grads and faculty mentors

Number of Programs Up to 10 10011-20 10
each21-30 15 each31 or more 25 each
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Interview Tips

• Be prepared to discuss
• Your research
• Anything you mentioned in your personal statement
• Career goals
• Interests outside of medicine
• Have questions to ask the interviewer
• Questions you should NOT be asked
• In-service exam scores
• Family plans

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What Matters?

• What gets you an interview
• Letters
• Research experience
• Scores
• Advocacy from your program
• What gets you matched
• Honesty
• Passion Express interests in the program
• Advocacy from your program
• Can you explain everything in your file?

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NRMP Rank List

• October 10th
• NRMP opens for creation and certification of your
  Rank Order List
• November 14th
• Deadline for Rank Order List certification
• Rank programs in order of how much YOU like them,
  not vice versa

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Match Day!
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What if I dont match??

• Contact Dr. Moyer and Dr. Samuel immediately
• Apply for unfilled positions
• Reflect

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The End
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Steps in the Application Process

• You may register at MyERAS as soon as you have
  received your token, but no earlier than July
  1st (www.aamc.org/eras). There are 13 steps in
  the MyERAS processStep 1 Research programs and
  contact them for information.Step 2 Get your
  ERAS Fellowships token and User Guide.Step
  3 Register with MyERAS online.Step 4 Create
  your Profile.Step 5 Create your MyERAS
  Application.Step 6 Create your personal
  statement and request supporting documents.Step
  7 Select programs.Step 8 Assign documents to
  programs.Step 9 Certify and transmit your
  application.Step 10 Check the status of your
  application using the Applicant Document Tracking
  System (ADTS) and monitor the Message Center for
  information from programs.Step 11 Select and
  apply to new programs, update your documents, and
  track their delivery, as necessary.Step 12 Keep
  your Profile up-to-date.Step 13 Register for
  your applicable fellowship match.Visit the ERAS
  Fellowships Applicant Web site for detailed
  information about each of the steps in the
  application process.Back to top

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