Internship Orientation

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Internship Orientation

• Masters Program in School Counseling
• Department of Counseling and Human Services

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Faculty and Staff Members

• Cheryl Holcomb-McCoy, Ph.D.
• Professor and Chair
• Anita Young, Ph.D.
• Assistant Professor, Faculty Advisor Chi Sigma
  Iota
• Ileana Gonzalez, M.Ed., Ed.S, Ph.D. candidate
• Instructor , Fellows Program Coordinator
• Julia Golbey
• Sr. Academic Program Administrator
• Peppi Faulk (Montgomery County)
• Academic Program Coordinator
• Yvonne Gobble (Baltimore/Homewood, Columbia)
• Academic Program Coordinator
• Janet Martinez, M.Ed.
• Field Experiences Coordinator

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The Checklist is Your Best Friend!
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Steps to Apply for Internship

• Obtain instructions and access code for the
  School Counseling Internship ELC course site in
  order to access and submit necessary application
  forms
• Familiarize yourself with the resources available
  on the site particularly, the School Counseling
  Program Manual
• Upload the following 7 items to ELC by February
  15th, 2011
• Student Information Sheet for School Counseling
  Internship
• Internship Eligibility and Approval Form
• Application for School Counseling Internship

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Steps to Apply for Internship continued

• Prepare a generic cover letter (i.e. addressed to
  Whom it May Concern with Dear Sir/Madam as a
  salutation) so that it may be submitted to any
  one of your top 3 school district choices, then
  upload to ELC (see cover letter and resume tips
  located in ELC resources tab)
• Prepare a professional resume and upload to ELC
• Complete bottom portion of New Health and
  Criminal Record Check Requirements Memo to
  acknowledge that you are aware of and have
  completed these requirements, then submit via ELC
• Complete a TB test within the last 6 months.
  Obtain a note from a physician that states you
  are free from TB, then upload to ELC

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Steps to Apply for Internship continued

• Submit your completed JHU fingerprint card with
  payment to CJIS for a full state and FBI
  background check for childcare professionals
  before February 15th, 2011. (A copy of your
  background check clearance letters will be sent
  directly to JHU once processed). For more
  details, visit the CJIS website
  http//www.dpscs.state.md.us/publicservs/bgchecks.
  shtml
• It is EXTREMELY important that you meet the
  February 15th deadline so that I can submit your
  internship application to districts EARLY. This
  gives you a much better chance of receiving
  priority in placement consideration.

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Student Information Sheet
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Eligibility Form
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Application for Internship
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New Health and Criminal Record Check Requirements
Memo
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Fingerprint Clearance Card
We need to record this before you leave tonight!
X
X
Front
Back
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Public School Districts in Maryland
Where our students are interning 2010-2011 Anne
Arundel (3) Baltimore City (21) Baltimore County
(10) Calvert (4) Charles (1) Frederick
(3) Howard (12) Montgomery (7) Prince Georges
(2) St. Marys (4)
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Other Public School Districts to Consider
District of Columbia, Fairfax, Arlington,
Alexandria, Loudoun
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Things to Keep in Mind When Deciding on Location

• You must be able to secure your own
  transportation.
• Please be flexible! The district makes placement
  decisions based on the availability of eligible
  site counselors and school district needs.
• School districts not only have to place counselor
  interns, but other education-related
  professionals too.

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Other Requirements Prior to Internship

• Complete or be in the process of completing all
  required coursework prior to internship (39
  credits)
• This includes Practicum in Counseling (Advanced
  Techniques) (Lab)
• Note you may take one elective concurrently with
  internship
• Register for the Internship in School Counseling
  course (863.820). Registration occurs in July for
  the fall semester and November for the spring
  semester. Be prepared to settle tuition costs for
  your internship course each semester. Students
  will be informed of their course section, day and
  time so they may settle their tuition costs.

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Other Requirements Prior to Internship

• Secure professional liability insurance and
  ensure that it will remain active throughout the
  course of your internship experience. (Available
  at a reduced rate to ACA members Included with
  ASCA membership.)
• ACA Insurance Trust website www.acait.com
• ASCA Insurance website www.schoolcounselor.org/co
  ntent.asp?contentid185
• Update the Department and the school counseling
  field experiences coordinator of any changes to
  your email address, address or phone numbers. Be
  sure to also update your contact information in
  ISIS.

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Important Reminders!

• The Field Experience Coordinator is the liaison
  between the University and districts for
  internship placements. Students should not
  contact the district directly regarding
  placement.
• Students who are teachers or para-educators may
  not complete internships at their
  schools-of-employment .
• Be sure to contact your employer regarding leave
  requirements. This is usually your HR dept.

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Answers to FAQs

• Working and Doing Internship
• Internship requires students to be on-site at
  least two days a week as well as attend their
  weekly 2-hour internship class and fulfill the
  requirements of the course. The extent to which
  you can work and satisfy the internship
  requirements depends on the flexibility of your
  job schedule and other commitments in your life.
  Also be sure to check with your employer re any
  leave requirements.
• Changing District or Grade Levels
• Once applications are sent to the districts, you
  cannot change what district or level you wish to
  apply to. Think carefully about this before you
  submit your application!

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Answers to FAQs cont

• Changing Semesters
• If applications have not yet been mailed out to
  the districts, then yes, you can change the
  semester(s) you will complete your internship in.
  However, if applications have already been sent,
  you must contact the JHU Counseling Dept.
  Director for approval. Special circumstances with
  your work schedule may require you to change how
  many semesters or in which semester you will
  complete internship.
• Changing School Placements
• Placement changes are not permitted , except for
  health or disability concerns.
• When You Can Start
• You may begin accruing hours at your site 1 week
  prior to the start of the JHU academic semester
  with permission from your site supervisor. These
  can only be indirect hours. Direct hours may
  begin once your internship class starts.

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When Will I Find Out Where Im Placed?

• Anytime between the end of May and August 30th I
  may be receiving placement decisions from the
  various school districts. It depends on how soon
  your applications are received and how soon
  districts can confirm site supervisor
  availability.
• As soon as I receive placement decisions from the
  school districts, I will send you an email with
  details regarding
• School, Address, Phone
• Principals name
• Site Supervisors name and email
• You can then contact your site supervisor to
  establish a schedule that is compatible with
  theirs, and that assures that you will be able to
  complete your required hours.

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Requirements for Successful Completion of
Internship

• Complete 600 Hours (6 credits) in K-12 public
  school setting. Document your hours in a weekly
  log (Appendix G) for site and university
  supervisors approval
• 240 hrs. of direct service (40)
• 360 hrs. of indirect service (60)
• Must be on-site a minimum of 2 full days per week
• Meet with site supervisor weekly for 1 hour, for
  a minimum of ten individual sessions per semester

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Requirements for Successful Completion of
Internship

• 2 hours per week of university supervision (via
  your internship course)
• Submission of internship forms (Appendix A-F)
• Submission of two audio/visual tape recordings of
  work with students at site
• Two Advocacy Projects
• Completion of any other assignments given by your
  internship instructor
• Complete School Counselor ePortfolio

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Evaluations and Forms

• All internship forms including the weekly log
  template (Appendix G) will be available on ELC in
  the resources tab.
• Site Supervisors will complete end of term intern
  evaluation electronically.
• Any additional information needed for internship
  will be sent via email or made available on ELC.
  Check the announcements page often!

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Correspondence

• Send Inquires to
• Janet Martinez, M.Ed.
• School Counseling Field Experiences Coordinator
• Johns Hopkins University
• Department of Counseling and Human Services
• The Education Building
• 2800 N. Charles St.
• Baltimore, MD 21218
• Email jmartinez_at_jhu.edu

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• Questions?