Advanced Procurement

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Advanced Procurement

• Stephen Chan
• Senior Solutions Consultant

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Agenda

• Requisition Self Service
• Operational Sourcing

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Requisition Self-Service
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Requisition Self Service

• Who is it For?
• Manufacturing Distribution
• Asset Intensive
• Wholesale Distribution
• Project Services
• What Problems Does it Solve?
• Off contract purchasing
• Inherent manual processes
• What Does it Do?
• Allows employees to place operational orders
• Monitors the requisition process
• Direct connect supplier site shopping
• Desktop receiving

• Benefits
• Reduce maverick spending
• Reduce cost per requisition
• Automate manual processes
• Reduce COGS via improved leverage with suppliers

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Requisition Self Service
Create requisition and assign title
Search for products or services
Add selected items or services to the requisition
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Requisition Self Service
Requisitions can be received at the desktop by
the user or an assumed receipt can occur
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Operational Sourcing
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Supply Management
New Product for 8.12 Operational Sourcing
Business Drivers
Oracles Approach

• Cost Pressures
• Strategic Sourcing contributes results straight
  to the bottom line
• Not just Indirect Purchases contributing to
  Savings
• Repetitive, consistent processes
• Simplified Decision Making
• Use to evaluate Low List Price Markets

• Internet Based Collaboration solution
• Easy to Use Applications, Simplified Work
  processes
• Built on top of existing Inventory and
  Procurement functionality
• Built in the same toolset as the rest of
  EnterpriseOne

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Manual Sourcing
Supplier
Buyer
RFx Mail or Fax
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Manual Sourcing
Inventory
Services
Buyer 2
Supplies
Buyer 1
Inventory
Services
Buyer 3
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EnterpriseOne 8.12 Sourcing
Create and Manage Sourcing Events via the Web
Services
Buyer 2
Buyer 1
Buyer 3
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EnterpriseOne 8.12 Operational Sourcing
Publish Event
Compare Responses
Develop Event
Suppliers Respond
Award Event
Analyze Data

• Outside of 8.12 Sourcing functionality
• Spend Supplier Analytics
• Market Differentiation Analysis
• Item Configuration and Options

• Open or Sealed Events
• Event Line Level Questions
• Invite Suppliers or Adhoc Bidders
• Items and Services in Same Event

• Analyze as Score attributes
• View three bid responses at once, in summary or
  detail

• emails invited bidders with event details and
  sign-on information
• Restricts the buyer from changing the event
• DF/XML output will be available

• Mandatory registration for ad-hoc bidders
• Online response (or Proxy)
• Enable or disable Visibility to response scores

• Allows Splits to Multiple Suppliers
• Creates Purchase or Blanket Order
• Converts Ad-hoc Bidder to Supplier
• Converts Ad-hoc Item to Item Master

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Q

A
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System Constants
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Email/Fax Messages URL
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Bid Questions

• Question Types
• Monetary
• Price
• Numeric
• List
• Text
• Date
• Yes/No
• Add to Template or Bid
• Specific to Commodity/Item
• Header or Detail or both
• Weighted Responses

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Buyer Portal SRM Portlet Alerts
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Buyer Create an Event / Event Workbench

• Contact Info w/ email
• Preview/Start/End Times
• Invite Suppliers/Bidders
• Add/Weight Questions
• Create Lines (RFx)

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Bid Question Template
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Bid Questions

• RFx must have 1 GENPRICE question (0)
• Bid Questions validation occurs only at entry
  watch Best/Worst Response
• CONSULT (Management Consultants) Services
  Questions (5 questions _at_ 20)
• UNIFORMS Product Questions (varied weights 3 _at_
  30, 1_at_ 10)
• Weighting
• Header/Detail Questions must total 100 then 100
  combined (header w/ detail)
• Multiple lines must have a 100 line total

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Supplier Portal
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Supplier/Bidder Register and Accept Event

• Invite by Email/Fax
• Supplier Contact Info
• Portal Login

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Bid Summary and Questions Overview
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Supplier Responds to Questions
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Buyer Analysis Compare 3 Bids
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Award Action Split Award
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Post Award Summary