USING POWERPOINT TO CREATE PRESENTATIONS

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USING POWERPOINT TO CREATE PRESENTATIONS

• BY
• DR. ENNIS-COLE

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OBJECTIVES

• Start and Exit PowerPoint
• Identify the components of the PowerPoint window
• Open and view an existing presentation
• Create a presentation using the AutoContent
  wizard
• Edit text of the presentation

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OBJECTIVES

• Insert and Delete slides
• Check the spelling and style in a presentation
• Use the PowerPoint Help system
• Create notes
• Save, Preview, and print a presentation

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What is PowerPoint ?

• It is a powerful presentation graphics program
  that provides everything you need to produce an
  effective presentation
• Using PowerPoint, you can prepare
• individual slides
• speaker notes
• outline and audience handouts

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Starting PowerPoint

• Click Start button on the task bar
• Point to Programs, Microsoft PowerPoint
• Click Microsoft PowerPoint and click the Maximize
  button
• Click the Open an existing presentation button

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Understanding the PowerPoint Window

• Common window elements are
• title bar, menu bar, window sizing buttons
• toolbar buttons and the panes
• Refer to figure 1-3 for toolbars
• Screen Tip contains the name of the button

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The PowerPoint Panes

• Outline Pane lists an outline of the presentation
• Slide Pane shows the slide as it will look during
  the Slide Show
• Notes Pane contains any notes that you might
  prepare on each slide

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Viewing a Presentation

• Click the Slide Show button
• Press the spacebar
• Slide show goes from Slide1 to Slide2
• You can also click the mouse for slide show
• Refer to figures 1-4 through 1-7

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Closing and Exiting

• Click the Close button
• Click File, Exit

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How to Plan a Presentation

• Purpose of the presentation
• Type of presentation
• Audience for the presentation
• Audience needs
• Location of the presentation
• Format

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Using the AutoContent Wizard

• Start PowerPoint, click the AutoContent Wizard,
  click OK in the dialog box
• Read and click Next button
• Click Brainstorming Session
• Click Next
• Click On-screen presentation
• Click Next

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Using the AutoContent Wizard

• Type the presentation title
• Type the presentation footer
• Deselect Date last updated
• Click Next, the final dialog box appears
• Click the Finish button

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Creating Effective Text Presentations

• Think of your presentation as a visual map
• Follow the 6X6 rule
• Omit unnecessary articles, pronouns, and phrases
• Keep phrases parallel
• Make sure your text is appropriate

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Saving a Presentation

• Click the Save button
• Click Save As button, if you want to save the
  presentation in a different drive with a
  different name

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Modifying a Presentation

• Deleting Slides
• Open the existing presentation and click Edit,
  Delete Slide
• Moving a Slide
• Click the move pointer and drag
• Editing a Slide
• Click the Promote and Demote buttons
• Refer to figures 1-20 and 1-21

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Adding a New Slide

• If necessary, go to the last slide
• Click New Slide button
• Select any Auto Layout
• Click the Bulleted List
• Click OK

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Using the Style Checker

• Click Help, Show Office Assistant
• Click Change the text to title case
• Click the light bulb to determine the problem
• Click the OK button

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Using Help

• Click the Microsoft PowerPoint Help button
• Click the text box, type your question
• Choose a topic listed by the Office Assistant
• To access the Help contents, Answer Wizard, or
  Index

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Creating Notes for Slides

• Go to slide1 and then click the Notes Pane
• Type the notes
• Click the next slide button
• Click the Notes Pane and type notes
• Save the slides on to a disk

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Preview and Print

• Make sure Slide 1 appears in the Slide pane and
  then click Grayscale Preview button
• Click Format, background, Omit background
  graphics, Apply to All button. Slide appears as
  before, but without the background graphics
• Click File, Print, select Handouts.