Tech-Prep Grant Program

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Tech-Prep Grant Program

• Technical Assistance Workshop

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Definition of Tech-Prep Program of Study

• A Tech-Prep program of study is a career and
  technical education credit-based transition
  program.
• It provides secondary students with a seamless
  education from secondary to postsecondary
  education by permitting students to complete
  college courses in a collegiate program of study
  during high school.

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Definition of Tech-Prep Program of Study

• Students enrolled in a Tech-Prep program of study
  earn college credits for a coherent sequence of
  three or more courses they complete during high
  school as a result of a written commitment
  between a secondary and postsecondary institution
  called an articulation agreement.

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Contents of a Tech-Prep Program of Study

• Combines, at a minimum, two years of secondary
  education (e.g., junior and senior years)
  followed by a minimum of two years of
  postsecondary education.

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Contents of a Tech-Prep Program of Study

• Utilizes curricula that strengthens academic, and
  career and technical knowledge and skills that
  align with programs of study offered at community
  colleges and four-year colleges and universities.

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Contents of a Tech-Prep Program of Study

• Provides academic and technical preparation for
  careers in one of 16 broad industry areas called
  career clusters such as
• Health Science
• Information Technology
• Education Training
• Law, Public Safety Security, and
• Business, Management Administration
• http//www.nj.gov/njded/voc/clusters/

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Contents of a Tech-Prep Program of Study

• Builds student competence in career and technical
  courses and in core academic subjects
  (Mathematics Science Reading Writing
  Communications Economics Arts History and
  Geography) through applied, contextual and
  integrated instruction.

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Contents of Tech-Prep Program of Study

• Activities are coordinated by consortium members
  who pool resources, and provide multiple
  opportunities to students for the purpose of
  achieving a common goal.

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Contents of a Tech-Prep Program of Study

• Provides teachers, administrators, and counselors
  with professional development activities that
  support the goals of Tech-Prep and promote best
  practices.

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Contents of a Tech-Prep Program of Study

• Utilizes work-based and worksite learning
  experiences when appropriate and available.

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Contents of a Tech-Prep Program of Study

• Leads to a two-year certificate or
  industry-recognized credential, or an associate
  degree or baccalaureate degree in a career major
  that leads to high skill, high wage employment.

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Eligibility Requirements

• OPEN TO TECH-PREP CONSORTIA IN NEW JERSEY
  consisting of a
• secondary school district
• community college and
• four-year university or college.

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Eligibility Requirements

• This grant is available to secondary school
  districts that operate existing state-approved
  career and technical and/or Tech-Prep programs of
  study that did not receive Tech-Prep funds in the
  last grant period.

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Eligibility Requirements

• Only secondary schools may serve as lead agencies
  for the grant.
• The total number of Tech-Prep grants will be
  divided equally between the two regions in New
  Jersey.

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Eligibility Requirements

• Each lead agency whose grant is funded in year
  one of the multi-year program will be eligible to
  apply in year two and year three of the program
  pending attainment of stated goals and
  objectives.
• Tech-Prep grant begins September 1 and ends
  August 31 of every year.

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Eligibility Requirements

• The terms and conditions of the grant contracted
  in year one must be followed throughout the
  multi-year grant.
• Programs of study contracted in year one of the
  grant cannot be changed without permission from
  the NJDOE.

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Eligibility Requirements

• Retain a copy of the original Tech-Prep Grant
  Program application. Not all information included
  in the original application will be included in
  subsequent NGOs.

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Application Submission

• The Application Control Center must receive an
  original and four copies of the complete
  application NO LATER THAN 400 p.m. ON WEDNESDAY,
  APRIL 18, 2007WITHOUT EXCEPTION.

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Reporting Requirements

• The lead agency will submit fiscal and program
  interim and final reports (consult Grant
  Recipients Manual for Discretionary Grants).
• http//www.nj.gov/njded/grants/discretionary/manag
  ement/

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Reporting Requirements
Report Reporting Period Due Date
1rst Interim Report Sept. 1, 2007- Feb. 29 2008 March 17, 2008
2nd Interim Report Sept. 1, 2007 May 15, 2008 June 30, 2008
Final Report Sept. 1, 2007-Aug. 31, 2008 November 3, 2008
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THE TECH-PREP GRANT PROGRAM IS NOT A PLANNING
GRANT
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Project Requirements

• Lead agencies must
• Identify consortium partners.
• Provide the names of the two programs of study to
  be developed or modified over the multi-year
  grant. School districts cannot develop or modify
  apprenticeship programs.
• Provide the name of the career cluster(s) in
  which they are organized (Health Science,
  Education Training, Business, Management
  Administration, Law, Public Safety Security,
  and Information Technology).

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Project Requirements

• Lead agencies must submit
• Names of the college programs to which they are
  aligned, and their corresponding CIP CODES.
• Occupational program approval letters from OVTCIP
  for the programs of study lead agencies are
  modifying, or submit the information from the
  state website http//www.nj.gov/njded/voc/pubvoc.h
  tm.

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ALL TECH-PREP PROGRAMS OF STUDY MUST BE TAUGHT IN
THE HIGH SCHOOL
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Project Requirements

• Lead agencies must
• Develop or modify two programs of study (one each
  year) that include a coherent sequence of at
  least three or more career-technical courses for
  which students earn college credit and
• Modify curricula for at least three academic
  subjects such as Mathematics Science Reading
  Writing and Communication. School districts can
  modify one academic subject each year, or modify
  three academic courses in year three of the
  grant.

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Project Requirements

• Lead agencies must
• Implement the program of study developed in year
  one in year two of the multi-year grant program.
  The same rule applies for year two of the
  program.
• Both programs of study must be implemented and
  approved by the NJDOE by year three of the grant
  program.

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Project Requirements

• Lead agencies must
• Develop and align curricula with program
  curricula offered by partnering postsecondary
  institutions for which students will earn
  articulated credit or dual credit.

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Project Requirements

• Lead agencies may
• Adopt college curricula, and a master prepared
  teacher can teach the college courses on the high
  school campus, or
• Adopt curricula developed by national non-profit
  organizations.

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Project Requirements

• Supplemental college courses (e.g., core
  courses) can be offered to students after school
  or during the summer for concurrent credit.

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Project Requirements

• Lead agencies must
• Develop articulation agreements with 2-year and
  4-year postsecondary institutions which must be
  dated, signed by chief administrators, and
  submitted to OVTCIP with Tech-Prep occupational
  program approval materials by July 13, 2008.

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Project Requirements

• Lead agencies must
• Apply for occupational program approval for
  programs of study developed in year one by July
  13, 2008 and, in year two, by July 12, 2009.
• Submit VEDS every year for Tech-Prep students
  enrolled in all Tech-Prep programs in your school.

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Project Requirements

• Applicants must submit a three-year plan for the
  Tech-Prep Program and describe the three-year
  plan in the Project Abstract and Project
  Description.
• In the Goals, Objectives and Indicators Section,
  list all proposed project goals and objectives,
  and the performance indicators (goal outcomes)
  listed under each goal in the NGO. You may also
  include additional performance indicators that
  you develop.

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Project Requirements

• All project directors and Tech-Prep coordinators
  must attend project-related meeting including
  staff development opportunities offered by
  OVTCIP, OVTCIP conferences, and Task Force
  Meetings.

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Certifications/Licensures

• High school teachers must hold the certifications
  and/or state licensures necessary to teach the
  programs. Include applicable documents when
  submitting the application.
• If the school will provide paid and unpaid SLE,
  include a list of certified teachers who will
  supervise students.

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Developing the Project Plan

• Section 2.2.2 Developing the Project Plan
  provides applicants with questions around the
  eight major themes of the NGO that will help
  applicants develop a Tech-Prep program of study.

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Read Through The Questions
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Developing the Project Activity Plan For The
First Year of The Grant
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Goals, Objectives Performance Indicators

• Goals are mandated by the grant.
• Objectives are developed by applicants.
• Performance Indicators are goal outcomes and are
  listed under mandated goals in the NGO.

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Developing The Project Activity Plan

• Look at the goal and performance indicators, and
  develop objectives, and implementation
  activities to ensure successful goal outcomes.
• Determine the person or persons responsible for
  conducting the activity.

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Developing The Project Activity Plan

• Determine what documentation will be present for
  state review to indicate that the implementation
  activities have been completed.
• Determine the reporting period by which the
  implementation activities will be completed.

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Goals

• Goals relating to the eight major themes
• Goal 1 To extend the 22 TP model to include
  articulations with 2-year and 4-year degree
  granting institutions, and improve articulation
  and transfer systems at postsecondary 2-and
  4-year degree granting institutions to promote a
  smooth transition for students from secondary to
  postsecondary education.

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Developing Implementation Activities

• Goal 1
• Develop implementation activities that will
  result in successful goal outcomes. What steps
  will you complete to
• develop an advisory board, and a curriculum
  committee?
• resolve transitional problems?
• develop articulation agreements with
  postsecondary partners?

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Goals

• Goal 2 To develop marketing and recruitment
  efforts to promote the new Tech-Prep program of
  study, and develop a plan to sustain the
  Tech-Prep program of study

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Developing Implementation Activities

• Goal 2 What steps will you complete to
• develop marketing and recruitment efforts?
• develop career exploration opportunities for
  students, and career plans?
• secure the buy-in of administrators, counselors,
  and teachers?
• develop a plan to sustain the program after the
  multi-year grant is over?

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Goals

• Goal 3 To develop new programs of study or
  modify existing programs of study in one or more
  of five career clusters (i.e., Health Science
  Information Technology Education and Training
  Law, Public Safety and Security or Business
  Management and Administration) to provide
  students with opportunities to earn college
  credit for a coherent sequence of three or more
  courses in a career cluster.

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Developing Implementation Activities

• Goal 3 What steps will you complete to
• develop curricula with postsecondary partners?
• integrate New Jersey Core Curriculum Standards
  into the curricula?
• obtain and integrate business and industry
  standards into the curricula?
• strengthen the Tech-Prep program through
  contextual and integrated instruction?

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Developing Implementation Activities

• Add an implementation activity under Goal 3 that
  states The method of curricula dissemination
  will be determined by the NJDOE.

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Goals

• Goal 4 To provide all students with
  opportunities to enroll in Tech-Prep programs of
  study including offering program services
  appropriate to the needs of special populations.
  
• Special Populations special populations
  include individuals with disabilities
  economically disadvantaged individuals preparing
  for non-traditional fields single parents,
  displaced homemakers individuals limited English
  proficiency.

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Developing Implementation Activities

• Goal 4
• What steps will you complete to
• recruit and serve special populations?
• provide preparatory services to students?

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Goals

• Goal 5 To provide students with structured
  learning experiences, or implement teaching
  practices in school that will help students
  connect the knowledge and skills they learn in
  school to real-world contexts through applied
  academics and contextual teaching.

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Developing Implementation Activities

• Goal 5
• What steps will you complete to develop student
  learning experiences such as
• on-campus business enterprises?
• employer mentorships?
• internships for students and for teachers?
• project-based learning activities?
• internships and job shadowing experiences?
• Other?

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Goals

• Goal 6 To provide teachers and administrators
  with staff development opportunities and other
  activities that will promote Tech-Prep programs
  of study.

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Goals

• Goal 7 To provide counselors with staff
  development opportunities that and other
  activities that will promote TP programs of study.

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Goals

• Goal 8 To implement evaluation methods that
  promote increased accountability, and develop
  database systems that will measure core
  indicators, and will track students from
  secondary to postsecondary education.

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Developing Implementation Activities

• Goal 8 What steps will you complete to
• develop a VEDS database that can be used to track
  students from secondary to postsecondary
  education?
• develop evaluations to assess program
  effectiveness?
• develop student self-assessment tools?
• ensure that admissions personnel and college
  counselors identify Tech-Prep students when they
  enroll in college?

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Budget Requirements

• The lead agency may retain up to 129,000 of the
  total award. The remaining amount of the award
  must be allocated among the subgrantees.
• Tech-Prep funds must be obligated by August 31,
  2008, and expended by the due date of the final
  report, November 3, 2008.

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Budget Requirements

• Tech Prep funds that are not expended by
  subgrantees must be returned to the NJDOE.

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Spending Caps

• Fringe Benefits use applicants approved
  institutional rates.
• Travel use applicants approved institutional
  rates per mile and tolls in-state.
• Meals in-state meal costs of 46 per day.

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Spending Caps

• General Supplies and Equipment applicants can
  expend 25 for equipment. General supplies will
  be evaluated on an individual basis.
• Five percent of grant funds can be used for
  administrative costs (secretaries, file clerks,
  program director, non-programmatic personnel)
• Out-Of-State Conferences funds can be used only
  for those individuals presenting new TP models.

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Spending Caps

• The NJDOE may determine that certain proposed
  costs, though not specifically identified as
  ineligible, are not reasonable or appropriate
  under this grant program. In such a case,
  applicants may be requested to transfer grant
  funds between and among line items during the
  pre-contract revision process.

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Special Considerations

• Five extra points for
• Development of courses for dual credit.
• Equivalent college courses taught on high school
  campuses by mastered prepared high school
  teachers.
• WIB endorsements are not required for this
  grant program.

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Websites

• Important Websites
• CIP 2000 List http//nces.ed.gov/pubs2002/cip2000
  /ciplist.asp
• Inventory of Program Offerings
  http//www.nj.gov/njded/voc/clusters/
• Career Cluster Initiative http//www.careercluste
  rs.org/
• OGM Resources Grant applications
  http//www.nj.gov/njded/grants/discretionary/apps/
  
• Grant Management http//www.nj.gov/njded/grants/di
  scretionary/management/

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Pre-Contract Revisions

• Reader Panels will complete the review of the
  applications by May 18.
• After this date, school districts will be
  contacted by me to begin the pre-contract
  revision process.
• School districts should be contracted by the
  NJDOE by mid-July if the pre-contract revision
  process is completed.

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Expenditures

• Applicants can expend funds for
• a full-time or part-time Tech-Prep Coordinator to
  coordinate activities at the high school.
• a full-time or part-time Tech-Prep Coordinator to
  coordinate activities at the college.
• administration costs (5 of the total grant
  funds) secretarial help, file clerks, any
  position that is not involved with any aspect of
  program development.
• paying high school teachers and college faculty
  members to develop the curricula (outside of
  contracted hours), and to attend staff
  development opportunities.
• Marketing the Tech-Prep programs developed over
  the multi-year grant.

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Expenditures

• Applicants can expend funds for
• developing on-campus business enterprise.
• visiting in-state or out-of-state high schools
  who have developed an exemplary Tech-Prep model
  for education.
• consultants to provide ongoing quality
  professional development opportunities to
  teachers, administrators, and counselors.
• developing summer institutes or summer camps on
  college campuses.
• paying college faculty members to develop
  curricula with high school teachers outside of
  contracted hours.
• recruiting in-coming freshman.

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Expenditures

• Applicants cannot expend funds for
• salaries of teachers to teach the courses unless
  the teacher is new and has not been funded by
  another source of funding in previous years.
• paying for students, teachers, or counselors to
  attend college courses. You can hire a college
  faculty member to teach a course at your high
  school for a flat fee to all teachers and to all
  Tech-Prep students.
• attending conferences, unless it leads to ongoing
  professional development that you are offering to
  teachers and counselors at your school. You can
  use funding to attend OVTCIP conferences.

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Expenditures

• Applicants cannot expend funds for
• purchasing awards, VSO jackets, hospital lab
  coats etc. unless they are retained by the school
  to be used in subsequent years.
• paying for a grant writer to write a Tech-Prep
  grant application.
• Financing middle school activities, unless the
  students are incoming freshman.
• supporting other state or federal initiatives
  such as HSTW.