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CASA, PSI, and Utilization

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Title: CASA, PSI, and Utilization


1
CASA, PSI, and Utilization
  • Michelle Ponczek
  • Architectural Programmer
  • Physical Facilities
  • Peter J. Partell
  • Acting Director
  • Institutional Research
  • Binghamton University
  • February 1, 2001

2
Part IIntroduction
3
This Mornings Goals
  • When you leave here you will
  • Understand the relationship between Physical
    Space Inventory and CASA
  • Be able to replicate station utilization report
    for your campus (monitor station utilization on
    your campus)
  • Know methods to detect common errors in space
    reporting
  • Understand how station utilization folds into
    overall campus space projections - (how much
    space System Admin thinks you need)

4
How much do you know?
  • Who has seen the Utilization Reports
  • Who has actually acted upon the data
  • What department is responsible for PSI and do you
    have regular contact with them
  • How long have you been working on CASA

5
Why are we here? Our story.
  • 1999 -- 3 Factors
  • 1) Newly constructed academic buildings with
    instructional space and Technology Infrastructure
    project. Construction Fund said we did not
    justify additional classrooms - they wanted us to
    take existing classrooms off-line -- convert to
    other usage

6
General Purpose Classrooms
7
Why are we here? Our story.
  • 1999 -- 3 Factors-Contd
  • 2) New PSI person sent utilization report to CASA
    coordinator. Report showed poor class lab
    utilization.
  • This contradicted space crisis at Binghamton
  • 3) Campus Capital Plan initiation
  • IR and PF told to work together to figure out why
    reports did not reflect space realities.

8
Why are we here? Our story.
  • This contradicted perception of space crisis at
    Binghamton -- not enough instructional space
  • IR and PF told to work together to figure out why
    reports did not reflect space realities.

9
Part IIThe Big Picture
  • Or at least what we think

10
Calculating Space Needs
Station Utilization Report
Space Projections
11
Some of the Uses of the Physical Space Inventory
  • Justification for new construction
  • Justification for rehabs
  • Justification for conversions
  • Maintenance staff benchmarking
  • Academic Equipment Replacement Distribution
  • Utilization of Space - PSI and CASA (P080D259-A)
  • Space Projections
  • Outside agency reporting
  • Local campus use

12
PSI Fields Important to Utilization
  • Building Abbreviation
  • Room
  • Line
  • Status
  • Stations
  • Net Square Footage
  • Space Type
  • Chart of Account
  • Time and Space (PRORATION)

13
CASA Fields Important to Utilization
  • Building
  • Room
  • Space Required Code
  • Student Contact Hours (WSCOH)
  • Total Enrollment
  • Term
  • Credit Type

14
Part IIIReplicating Report P080D259-A
  • What the !_at_ is that?

15
Station Utilization Report Methodology
  • PSI used to determine goal for instructional
    spaces
  • Class rooms (Space Type 1001)
  • Lecture Halls (Space Type 1100)
  • Class Laboratories (Space Type 1300)
  • CASA used to determine usage of each
    instructional space
  • Weekly student contact hours in each room

16
Station Utilization Report Methodology
  • CASA
  • PSI

Select courses
Used to calculate station goal (WSCOH Goal) for
instructional space types Classroom
(1001) Lecture Halls (1100) Class Labs (1300)
  • Used to determine usage
  • Weekly student contact hours in each room (Adj
    WSCOH)

Select Instructional Spaces
Exclude IFR Courses
StatusC Space Type 1001, 1100 or 1300
Calculate Weight
Calculate Adj Stations
of semester course meets (Term/15)
Calculate Adj WSCOH for course
Calculate WSCOH Goal
Students WSCOH Weight
Calculate Adj WSCOH for room
Sum Adj WSCOH for all courses room
Station Utilization Adj WSCOH / WSCOH Goal
17
Station Utilization Example
  • Course A has 100 students that meets 50 minutes
    per day three days each week for 3 weeks of a 15
    week semester.
  • Weekly Student Contact Hours 3.0
  • Weight 3/15 weeks .20
  • Adjusted WSCH (3.0 x .20) X 100 students 60
  • Sum Adj.WSCH of each section to get total for
    each room
  • Course A meets in a room that in PSI is coded as
    having 2 uses classroom and conference room. The
    space type 1001 is shown to be used 50 time
    with 100 stations
  • Course A is the only course that meets in the
    room
  • Station Goal .5 100 Sta. 28.32 1,416
  • Station Utilization 60/1,4161004

18
Station Utilization Methodology(Continued)
  • Things to watch out for
  • Truncation
  • Avg. Class Size and occupied (cant see where
    used)

19
Station Utilization Program Uses
  • Guage station utilization prior to submitting
    CASA to System Administration - lower dependence
  • Highlight mismatches between PSI and Course
    Information - rooms not on PSI
  • Highlight miscoded space types - rooms with no
    utilization
  • Do they have the correct space type?
  • Is there instruction taking place in the room
    that is not reflected on CASA?
  • Highlight rooms with low utilization
  • Is the of stations reported correctly?
  • Should the rooms proration be changed?
  • Report on utilization long before report comes
    from Central - Campus can re-evaluate space
    allocation decisions

20
10 Year Class Lab Utilization
21
Error Checking
  • Maximum Occupancy
  • Number of Stations
  • Design Capacity

22
Part IVCampus Space Projections
  • What the _at_ is that?

23
Space Projections
  • 14 Functional Categories of Space
  • PSI for existing / FTE data for projections
  • Utilization percentages applied against
    Classroom, Lecture Hall and Class Lab calculated
    space need

24
Existing vs. Calculated Space
From PSI
Calculated using FTE Utilization Data
25
Space Factors
26
Instructional Departmental Research Factors
27
Sample FTE Data to Calculate IDR Space Need
Existing FTE Data
28
Effect of FTE Increase on IDR Space Need
Increase Undergraduate FTE and Faculty FTE by 25
29
Effect of FTE Increase on IDR Space Need
Summary
30
Bibliography
  • CASA Manual
  • PSI Manual
  • PSI Re-Calibration Procedure (Jan. 1991)
  • Utilization of Campus Instructional Facilities
    (Revised Nov. 1983)
  • Space Projection Criteria for Capital and Long
    Range Facilities Planning Purposes
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