Title: CASA, PSI, and Utilization
1CASA, PSI, and Utilization
- Michelle Ponczek
- Architectural Programmer
- Physical Facilities
- Peter J. Partell
- Acting Director
- Institutional Research
- Binghamton University
- February 1, 2001
2Part IIntroduction
3This Mornings Goals
- When you leave here you will
- Understand the relationship between Physical
Space Inventory and CASA - Be able to replicate station utilization report
for your campus (monitor station utilization on
your campus) - Know methods to detect common errors in space
reporting - Understand how station utilization folds into
overall campus space projections - (how much
space System Admin thinks you need)
4How much do you know?
- Who has seen the Utilization Reports
- Who has actually acted upon the data
- What department is responsible for PSI and do you
have regular contact with them - How long have you been working on CASA
5Why are we here? Our story.
- 1999 -- 3 Factors
- 1) Newly constructed academic buildings with
instructional space and Technology Infrastructure
project. Construction Fund said we did not
justify additional classrooms - they wanted us to
take existing classrooms off-line -- convert to
other usage
6General Purpose Classrooms
7Why are we here? Our story.
- 1999 -- 3 Factors-Contd
- 2) New PSI person sent utilization report to CASA
coordinator. Report showed poor class lab
utilization. - This contradicted space crisis at Binghamton
- 3) Campus Capital Plan initiation
- IR and PF told to work together to figure out why
reports did not reflect space realities.
8Why are we here? Our story.
- This contradicted perception of space crisis at
Binghamton -- not enough instructional space - IR and PF told to work together to figure out why
reports did not reflect space realities.
9Part IIThe Big Picture
- Or at least what we think
10Calculating Space Needs
Station Utilization Report
Space Projections
11Some of the Uses of the Physical Space Inventory
- Justification for new construction
- Justification for rehabs
- Justification for conversions
- Maintenance staff benchmarking
- Academic Equipment Replacement Distribution
- Utilization of Space - PSI and CASA (P080D259-A)
- Space Projections
- Outside agency reporting
- Local campus use
12PSI Fields Important to Utilization
- Building Abbreviation
- Room
- Line
- Status
- Stations
- Net Square Footage
- Space Type
- Chart of Account
- Time and Space (PRORATION)
13CASA Fields Important to Utilization
- Building
- Room
- Space Required Code
- Student Contact Hours (WSCOH)
- Total Enrollment
- Term
- Credit Type
14Part IIIReplicating Report P080D259-A
15Station Utilization Report Methodology
- PSI used to determine goal for instructional
spaces - Class rooms (Space Type 1001)
- Lecture Halls (Space Type 1100)
- Class Laboratories (Space Type 1300)
- CASA used to determine usage of each
instructional space - Weekly student contact hours in each room
16Station Utilization Report Methodology
Select courses
Used to calculate station goal (WSCOH Goal) for
instructional space types Classroom
(1001) Lecture Halls (1100) Class Labs (1300)
- Used to determine usage
- Weekly student contact hours in each room (Adj
WSCOH)
Select Instructional Spaces
Exclude IFR Courses
StatusC Space Type 1001, 1100 or 1300
Calculate Weight
Calculate Adj Stations
of semester course meets (Term/15)
Calculate Adj WSCOH for course
Calculate WSCOH Goal
Students WSCOH Weight
Calculate Adj WSCOH for room
Sum Adj WSCOH for all courses room
Station Utilization Adj WSCOH / WSCOH Goal
17Station Utilization Example
- Course A has 100 students that meets 50 minutes
per day three days each week for 3 weeks of a 15
week semester. - Weekly Student Contact Hours 3.0
- Weight 3/15 weeks .20
- Adjusted WSCH (3.0 x .20) X 100 students 60
- Sum Adj.WSCH of each section to get total for
each room - Course A meets in a room that in PSI is coded as
having 2 uses classroom and conference room. The
space type 1001 is shown to be used 50 time
with 100 stations - Course A is the only course that meets in the
room - Station Goal .5 100 Sta. 28.32 1,416
- Station Utilization 60/1,4161004
18Station Utilization Methodology(Continued)
- Things to watch out for
- Truncation
- Avg. Class Size and occupied (cant see where
used)
19Station Utilization Program Uses
- Guage station utilization prior to submitting
CASA to System Administration - lower dependence - Highlight mismatches between PSI and Course
Information - rooms not on PSI - Highlight miscoded space types - rooms with no
utilization - Do they have the correct space type?
- Is there instruction taking place in the room
that is not reflected on CASA? - Highlight rooms with low utilization
- Is the of stations reported correctly?
- Should the rooms proration be changed?
- Report on utilization long before report comes
from Central - Campus can re-evaluate space
allocation decisions
2010 Year Class Lab Utilization
21Error Checking
- Maximum Occupancy
- Number of Stations
- Design Capacity
22Part IVCampus Space Projections
23Space Projections
- 14 Functional Categories of Space
- PSI for existing / FTE data for projections
- Utilization percentages applied against
Classroom, Lecture Hall and Class Lab calculated
space need
24Existing vs. Calculated Space
From PSI
Calculated using FTE Utilization Data
25Space Factors
26Instructional Departmental Research Factors
27Sample FTE Data to Calculate IDR Space Need
Existing FTE Data
28Effect of FTE Increase on IDR Space Need
Increase Undergraduate FTE and Faculty FTE by 25
29Effect of FTE Increase on IDR Space Need
Summary
30Bibliography
- CASA Manual
- PSI Manual
- PSI Re-Calibration Procedure (Jan. 1991)
- Utilization of Campus Instructional Facilities
(Revised Nov. 1983) - Space Projection Criteria for Capital and Long
Range Facilities Planning Purposes