Access (AXOL) Instructions

1
Access (AXOL) Instructions

• CARDHOLDERS
• (For every purchase AND credit)
• Creating a manual order
• Matching transactions and orders
• Approve the Statement
• BILLING OFFICIALS
• Final Approval (for each transaction)
• Certify the Statement

Order Management
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Matching Multiple Orders and Transactions
Order Management
Create New Order Record
Order Management
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Create a Manual Order
Order Management
Create Order
Order Management
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Create a Manual Order
Order Number tabulates automatically
Order Date tabulates automatically
Requestor Name
Order Amount amount spent
Merchant Where you bought
Order Management
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Create a Manual Order
Miscellaneous Comments Ie. DOIM approval for Hard
Drives.
Order Management
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Matching Multiple Orders and Transactions
Match Multiple Orders to Transactions
Order Management
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Matching Multiple Orders and Transactions
Select an Order
Select the correct Transaction
Match to Order button
Order Management
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Statement Approval
Transaction Management Transaction List
Once you verify that ALL transactions have been
approved, and reallocated if necessary, click the
Approve Statement button. This will approve the
cardholders statement
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Statement Approval
Click the Search button to bring up a list of
transactions within that cycle.
Once you verify that ALL transactions have been
approved, and reallocated if necessary, click the
Approve Statement button. This will approve the
cardholders statement
Choose the billing cycle that you want to Approve
from the drop down arrow. If you select Open
you will be in the NEW cycle.
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Statement Approval
Totals are for the account, not the selected
cycle.
Transaction Management
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Statement Approval
Once you verify that ALL transactions have been
approved, and reallocated if necessary, click the
Approve Statement button. This will approve the
cardholders statement
Approve Statement
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Final Approval
Transaction Management Card Account List
Once you verify that ALL transactions have been
approved, and reallocated if necessary, click the
Approve Statement button. This will approve the
cardholders statement
13
Final Approval
Click the Search button to bring up a list of
transactions within that cycle.
Once you verify that ALL transactions have been
approved, and reallocated if necessary, click the
Approve Statement button. This will approve the
cardholders statement
Choose the billing cycle that you want to Approve
from the drop down arrow. If you select Open
you will be in the NEW cycle.
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Final Approval
Select the Transaction you want to Review
Transaction Management
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Transaction Final-Approval
Select the Tabs to search for information
Transaction Management
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Transaction Final-Approval
Select the Tabs to search for information
Transaction Management
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Final Approval
Select the Transaction you want to Final Approve
Approve
Transaction Management
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Managing Account Certification
Transaction Management Card Account List
Once you verify that ALL transactions have been
approved, and reallocated if necessary, click the
Approve Statement button. This will approve the
cardholders statement
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Managing Account Certification
Certify (you may also get a different button at
the top that says Certify MA)
Transaction Management
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IF YOU NEED ASSISTANCE CONTACT YOUR GPC
COORDINATORS

• Ron Sisco Auditor
• [phone] ronald.sisco_at_us.army.mil
• Mae Cruz Procurement Technician
• [phone] mae.cruz_at_us.army.mil
• Renea Grigsby Procurement Technician
• [phone] renea.grigsby_at_us.army.mil
• Sylvia Muse Procurement Technician
• [phone] syl.muse_at_us.army.mil
• Julie Griffey GPC Program Manager
• julie.griffey_at_us.army.mil
• [phone]
• FAX [phone] DSN 635 for 798 numbers
  363 for 956 numbers
• Access Web cite https//access.usbank.com
• Access Help Desk 1-888-994-6722